Board Minutes March 26, 2002

DATE 03/26/2002	The Clinton County Board of Commissioners met Tuesday, March 26, 2002 at 9:00 a.m. with Chairperson Arehart presiding.
INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL	Diane Zuker, County Clerk gave the invocation. The pledge of allegiance was given to the flag. Roll was called and a quorum reported. Present were Larry Martin, Mary L. Rademacher, John W. Arehart, Russel Bauerle, Virginia Zeeb, Robert Showers and Sara Clark Pierson.
COUNTY PERSONNEL	Ryan Wood, Jeanette Smith, Craig Longnecker, Peter Preston, Barbara Moss, Cathy Rademacher and Tom O’Bryant.
VISITORS	Maurice Gove, Lisa A. Bartlett, Stephen Colby, Rosella Lonier, Charles Lonier, Lorina Sullivan, Christine Quinn, Juanita Horman, Dan Vreibel, Sharon Woodhams, Dan Simon, Howard Straub III, Tom O’Bryant, Tonia Olson, Jennifer Tubbs Sims, Jean Husby and Scott Hummel.
MINUTES OF 02/26/2002	The minutes of the February 26, 2002 Board meeting were presented. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Showers to approve the minutes as presented. Motion carried.
AGENDA	The agenda was amended to include the following items: · Resolution recognizing National Community Development Week · Resolution adopting the Controller Statute · Green Space Commission request to attend Conference BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to approve the agenda as amended. Motion carried.

COMMUNICATIONS	The following Communications were reviewed: 1) Crawford County Resolution #02-20 opposing HB 5497 prohibiting the issuance of drivers’ licenses to illegal aliens and SB 931 prohibiting the issuance of State identification cards to illegal aliens 2) Cheboygan County Resolution #02-009 supporting HB 5497 prohibiting the issuance of drivers’ licenses to illegal aliens and SB 931 prohibiting the issuance of State identification cards to illegal aliens 3) Antrim County Resolution #15-02 regarding local tobacco sale, ordinances and funding 4) Antrim County Resolution #10-02 regarding reinstatement of funding for the Cooperative Resource Management Initiative Program 5) Antrim County Resolution #14-02 supporting SB 677 regarding Secondary Road Patrol and Jail Reimbursement Programs Funding 6) Kalkaska County Resolution #2002-2 supporting SB 677 regarding the Secondary Road Patrol and Jail Reimbursement Programs Funding 7) Antrim County Resolution #13-02 regarding reimbursement by the State of Michigan for housing of juveniles in an approved Juvenile Facility 8) Cheboygan County Resolution #02-013 regarding reimbursement by State of Michigan for housing of juveniles in an approved Juvenile Facility 9) Isabella County Resolution #2002-06 supporting efforts to prevent the loss of county revenue under the guise of a FOIA request 10) Clinton Task Force on Employment, Inc. 2000/2001 Annual Report BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Martin to accept the Communications and place on file. Motion carried.
RESOLUTION 2002-6 RECOGNIZING COMMUNITY DEVELOPMENT WEEK 2002	A proposed Resolution recognizing National Community Development Week 2002 was received from Ms. Cindy Warda, Administrator of the Clinton County Housing Grant Program. Because the County receives Federal Funds through MSHDA’s Office of Community Development, the County is encouraged to celebrate locally the success of these programs. BOARD ACTION: Commissioner Rademacher moved, supported by Bauerle to adopt the Resolution recognizing April 1 – April 7, 2002 as Community Development Week 2002. Motion carried. (INSERT RESOLUTION)
RESOLUTION 2002-7 ADOPTING THE CONTROLLER STATUTE	Chairperson Arehart introduced a Resolution to enact the Controller Statute. Brief discussion followed. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Showers to adopt the Resolution to enact the County Controller form of Administration and Specify the Duties and Responsibilities Associated with the position pursuant to MCL 46.13b, with the additional language added as follows: "recognizing that the County Clerk and County Treasurer are required to perform certain statutory functions". Voting on the motion by roll call vote, those voting aye were Pierson, Showers, Bauerle, Martin and Arehart. Those voting nay were Zeeb and Rademacher. Five ayes, two nays. Motion carried. Commissioner Zeeb noted she is opposed to this in view of the fact she does not believe sufficient information has been presented as to the costs of the implementation of this act. (INSERT RESOLUTION)
ADMINISTRATOR’S REPORT	Ryan Wood, Administrator had no report.

PUBLIC COMMENTS	Chairperson Arehart called for public comments. · Dave Morris, Eagle Township Supervisor expressed concerns regarding the cost of the Land Use Educational Initiative proposal from Rural Partners of Michigan in the amount of $3260 for creation and development of brochures and a power point presentation regarding Open Space. Mr. Morris questioned whether the expense is necessary or proper at this time. He feels that there are two sides to this issue. Mr. Morris noted that Washtenaw County has voted against such a program and Oakland County is not contributing financially towards this type of effort. Chairperson Arehart noted that this has been a long process, which has involved work sessions, public meetings and surveys. The question at this time is not whether the County should go ahead with this, but rather who should be doing it. Additionally, the survey results have indicated that residents are concerned about preservation of Farmland and Open Space. Further, the Board’s action is based on the information received so far and the next question will be the next steps to take.
DRAIN COMMISSIONER’S 2001 ANNUAL REPORT	Tom O’Bryant, Drain Commissioner presented the 2001 Annual Report of the Drain Office. Also, Mr. O’Bryant presented an outline of the Final Phase II Rule of the Permit Strategy Development requirements, which requires the Board of Commissioners to submit a plan for permit compliance to the DEQ by March 2003. Brief discussion followed. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to accept the report and place on file and further, commend the Drain Commissioner and his staff for the quality of the report presented. Motion carried.
PA 116 FARMLAND APPLICATION FOR WITHDRAWAL	Application 2002-1 for withdrawal from the PA 116 Farmland Program was submitted by Paul and Virginia VanElls in Section 29 of Bengal Township. The applicants are requesting that 2 acres be released from the Farmland Program. BOARD ACTION: Commissioner Rademacher moved, supported by Commissioner Martin to approve the request to withdraw 2 acres from the PA 116 Farmland Program as submitted by Paul and Virginia VanElls. Discussion followed. Motion carried.
APPROVAL OF COMMISSIONER’S EXPENSE ACCOUNTS	Commissioner’s expense accounts were presented for approval. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to approve the expense accounts subject to review by the Chairperson and Clerk. Motion carried.
GREEN SPACE COMMISSION CONNECTING MICHIGAN 2002 CONFERENCE REQUEST	Commissioner Pierson presented a request on behalf of the Green Space Commission to attend the Connecting Michigan 2002 Conference. It is anticipated that the cost of this conference for three people will not exceed $1,000. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to allow three individuals to attend this Conference and further authorize the appropriate budget adjustment in the amount of $1,000 with monies coming from Contingency. Brief discussion followed. Motion carried.

COMMITTEE REPORTS	The following are reports of Committee meetings:
BUILDING AND GROUNDS COMMITTEE MEETING	Commissioner Zeeb, Chairperson of the Building and Grounds Committee reported on a meeting held March 12, 2002.
AGENDA APPROVED	Chairperson Zeeb called the meeting to order. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Showers to approve the agenda as presented. Motion carried.
PUBLIC COMMENTS	Chairperson Zeeb requested limited public comments. There were no public comments.
COOPERATIVE EXTENSION SMITH HALL REFUND TO KEN WHITE APPROVED	Chairperson Zeeb introduced discussion regarding a letter received by Dave Ivan concerning the rental of Smith Hall. Ken White, rental party, was present, requesting $350.00 compensation for heating issues experienced at their wedding reception. Discussion followed. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Showers to recommend a refund of $350.00 to be returned to the White’s. Motion carried. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Martin to concur with the Committee recommendation. Discussion followed. Motion carried.
COUNTY FAIRGROUNDS SITE IMPROVEMENT OPTIONS DISCUSSED	Chairperson Zeeb introduced discussion regarding site improvement options of the County Fairgrounds. Four draft concepts for fairground improvements were developed by Warren Rauhe, project leader for MSU. The drafts were reviewed and discussion followed. Maintenance Director, Blaine Stevens, will arrange to meet with Dave Ivan and Mr. Rauhe to discuss the improvement needs and options. No action requested.
COURTHOUSE BUILDING UPDATE	Chairperson Zeeb introduced discussion regarding the Courthouse. Blaine Stevens presented the following update on issues involving the building: · Additional snow jacks are being recommended for the North and South sides of the building to elevate potential danger from falling snow/ice. Three roofing companies will be submitting bids. · The cylinders in the humidification system continue to be a problem. Mr. Stevens is continuing to work with Shaw/Winkler on this issue. No action requested on these issues at this time. Board meeting comments by public: · Mr. Dave Morris requested that consideration be given to placing stairway access from the south parking lot of the Courthouse from the outside to the first floor.
COMMISSIONER’S COMMENTS	Chairperson Zeeb requested Commissioner’s comments. There were no Commissioner’s comments.

FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Martin, Personnel Chairperson reported on a Finance and Personnel Committee meeting held March 7, 2002.
AGENDA APPROVED	Chairperson Martin called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Showers moved, supported by Commissioner Bauerle to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
OVERVIEW OF SITING PROCESS AND RESPONSIBILITIES	Chairperson Martin introduced Peter Preston and Gayle Miller, county staff, regarding an overview of the Siting Process and Responsibilities. Future Site Review Committee members were in attendance.
GRANGER PRESENTATION	Chairperson Martin introduced Ralph Nuerenberg from Granger who presented the following:
PLANNED EXPANSION PROJECT	· Planned Expansion Project – Wood Street Landfill Although expansion of the landfill is a central element in the overall project, there are numerous associated developments that are integral to the project. The total acreage of the development is 355 acres. Of that total, 125 acres are designated as being within the solid waste boundary of the landfill.
DEWITT HOST COMMUNITY AGREEMENT	· DeWitt Host Community Agreement 75.9 acres to the north of the landfill will be developed, conveyed and dedicated to DeWitt Township for use as a community recreational resource. 40 acres of non-landfill related development will occur to the west of the landfill, 10.6 acres of non-landfill related development is identified to the south of the proposed new road, and 25 acres of landfill related development is proposed to the east, along Wood Road.
QUESTIONS REGARDING PLANNED EXPANSION AND HOST COMMUNITY AGREEMENT	Chairperson Martin noted that Ralph Nuerenberg would entertain any questions regarding the planned expansion and host community agreement. Questions were raised regarding: · Truck routes · Cell information · Transportation Improvement Project – funding to a three-lane road is available in 2003 providing Clinton and Ingham Counties get matching funds for Wood Road. · Drain Improvements · Spill-over ponds
PRE-REVIEW OF APPLICATION	Chairperson Martin questioned Gayle Miller regarding the process for the Board’s pre-review of the application. A brief overview will be presented at the next Finance and Personnel meeting.

CONSOLIDATION OF FINANCIAL RESPONSIBILITIES	Chairperson Martin introduced Commissioner Arehart who spoke regarding the opportunity to consolidate financial responsibilities for the County. County Administrator Wood spoke regarding the proposed Accountant position and discussion regarding a County Accounting Department. COMMITTEE ACTION: Commissioner Showers moved, supported by Commissioner Bauerle to appoint a committee consisting of the Finance Chairperson, Personnel Chairperson, Board Chairperson and Administrator to research potential for a future Accounting Department. Motion carried. The County Clerk requested a legal opinion on what the County Clerk’s role and responsibilities will be if an Accounting Department is created. Can we create an Accounting Department without the Controllers Statute in place?
PUBLIC COMMENTS	Chairperson Martin requested limited public comment. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Martin requested Commissioner comments. · Commissioner Bauerle noted that Dave Skjaerlund has resigned from the World Development Council and will be doing private consulting, leadership etc.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Martin, Personnel Chairperson reported on a Finance and Personnel Committee meeting held March 14, 2002.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Showers to approve the revised agenda. Motion carried.
RESOLUTION 2002-8 FOR CONTRIBUTION RATES FOR ACTIVE EMPLOYEES, RETIREES AND OUT-OF-AREA RETIREES	Chairperson Pierson introduced Administrator Wood regarding a request to approve a resolution establishing cost sharing health care premiums for employees. The Board is revising the contribution rates previously established and offering additional health insurance options. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Zeeb to approve the Resolution for Contribution Rates for Active Employees, Retirees and Out-Of-Area Retirees as presented. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee. Motion carried. (INSERT RESOLUTION)
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.

CONSENT JUDGMENT REGARDING HARTFORD EQUITIES EAGLE MANUFACTURED HOME PARK

Chairperson Pierson introduced Peter Preston, Development Director, who spoke regarding a Consent Judgment with Hartford Equities-Eagle Manufactured Home Park. The County Road Commission requested the developers provide a second entrance onto McCrumb Road, but the developer does retain the option of utilizing the single entrance with an expansion of Grange Road to four lanes. The developer has responded to the planning department with the majority of the information requested.

COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle, to send the consent request to the Board for consideration at the March 26, 2002 meeting. Motion carried.

Board meeting discussion:

· Chairperson Arehart noted that a Consent Judgment was entered into with Hartford Equities, which allowed for one entrance to and from the Mobile Home Park on Grange Road with one other entrance/exit, for emergency purposes only, on McCrumb Road. The developers discovered as they began to work on this project, that a second entrance would be beneficial to the people in Eagle Township on McCrumb Road, along with the emergency entrance/exit. Discussion occurred between the developer and the County Road Commission regarding an additional entrance/exit. The Board of Commissioners were approached as to possibility of reaching an agreement to amend the Consent Judgment to allow for the additional entrance/exit on McCrumb Road. However, as of Friday, March 22^nd, Hartford Equities withdrew their request to have the Board of Commissioners consider an amendment to the Consent Judgment. As a result the Consent Judgment will stand, unless the Road Commission or the Drain Commission look at the plans to convert the entrance/exit area to 4 lanes on Grange Road and determine that this alternative plan is unacceptable. If it is determined that this plan to create 4 lanes on Grange Road is acceptable, the additional entrance/exit on McCrumb Road would not be necessary.

· Dan Vreibel, Clinton County Road Commission spoke regarding two concept plans, which were approved by the Road Commission in November 2001. One of those plans being for 3-lanes on Grange Road with a full entrance/exit on McCrumb Road and the other was for one 4-lane entrance/exit on Grange Road and the emergency entrance/exit, only on McCrumb Road. Both concepts were approved, subject to details being worked out in the design. The position of the Road Commission at this time is that they are still in approval of the concept for Grange Road, subject to design details.

· Commissioner Pierson questioned Mr. Vreibel regarding the December 3, 2001 Road Commission letter and the minimum entrance/exit requirements under the Subdivision Control Act. Additionally, Commissioner Pierson feels, there may be a nuisance issue, in view of the fact that there has been operation all hours of the day, all week, including Sundays.

· Commissioner Zeeb questioned how a 4-lane road can be established within a 66 ft. right of way. Mr. Vreibel noted that it is possible. The paved surface of the road would encompass 40 ft. of the 66 ft. right of way.

· Commissioner Pierson expressed further concerns regarding structure and safety issues on Grange Road, in view of the short site distance. Mr. Vreibel noted there are design issues that would address some of the site distance concerns, which will have to be looked at very carefully.

· Both Chairperson Arehart and Commissioner Pierson are somewhat confused regarding the actions that have been taken by the Road Commission to approve the concepts as indicated by the November 8, 2001 Road Commission action and December 3, 2001 letter from Mr. Vreibel to Administrator Wood. Chairperson Arehart outlined Option A consisting of Grange Road being converted to 3-lanes with McCrumb Road being paved with an additional entrance/exit beyond there; and Option B showing a configuration of 4-lanes on Grange Road and the emergency exit/entrance only, on McCrumb Road. Has their been subsequent action by the Road Commission? Mr. Vreibel will research this further and bring this back to the Road Commission for discussion.

· Commissioner Pierson suggested that prior to any further decisions by the Road Commission, property owner Lisa Bartlett’s concerns be addressed.

· Lisa Bartlett, adjacent property owner residing at 1373 S. Grange Road, Eagle presented several concerns she has with the development of this property. Ms. Bartlett has been dealing with this since October. She has attempted to have the hours of operation contained to specific hours on Monday-Friday 7 a.m. to 7 p.m., Saturday 7 a.m. to 3:30 p.m. and no Sundays. Additionally, large stadium lights are being used to light the area late at night. Further, approximately 40 of Ms. Bartlett’s trees on her property were removed to create the retention pond. Drainage on her property is no longer working as in the past. She purchased her home 6 months before this was proposed. Ms. Bartlett is not getting answers and doesn’t know what she will come home to next. The developer has acknowledged that they missed the property line and removed some of her trees, but have not yet addressed the problem.

· Tom O’Bryant, Drain Commissioner noted that a 24-inch pipe has been installed to drain the entire site. Phase 2 & 3 will also have detention ponds that will drain into this same 24-inch pipe. The only concern that the Drain Commissioner has right now is the added water run off that will be created from the establishment of the 4-lane road. Mr. O’Bryant can provide Ms. Barlett with information to contact the DEQ regarding her drainage problems. A permit will not be issued until the calculations are done to determine the amount of water being dumped into the drain.

· Mr. Vreibel noted that the only permit issued to the developer at this point was for the installation of the 24-inch drainage pipe.

· Commissioner Pierson feels that it would not be unreasonable to request, that prior to any further options being agreed to, Ms. Bartlett’s concerns as to hours of operation be addressed.

Chairperson Arehart requested Mr. Vreibel take this matter back to the Road Commission, to determine which concept has actually been approved.

Peter Preston, Development Director noted that he has spoken with Lisa Bartlett and Zoning Enforcement regarding the hours of operation. Mr. Preston noted that his Department does not have any control of the hours of operation. Further, as to the nuisance issues i.e. lighting and noise, there is some enforcement in the Zoning Ordinance, however, the language is very ambiguously stated, thus, making it very difficult to enforce. He will continue to work with Ms. Bartlett on these issues.

Commissioner Martin would like to have the Drain Commissioner, Planning Commission and Road Commission have a meeting of the minds on all development projects, with the approval subject to final review by the Planning Commission.

The Board of Commissioners will wait for further information from the Road Commission. No action taken.

RESOLUTION 2002-9 APPOINTING COUNTY DEPARTMENT OF BUILDING AND ZONING TO ENFORCE STATE ACT REGARDING SOIL EROSION AND SEDIMENTATION CONTROL PROGRAM	Chairperson Pierson introduced Peter Preston who is requesting review and recommendation of the Soil Erosion and Sedimentation Control Resolution. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Martin, to recommend approval of the Soil Erosion and Sedimentation Control Resolution to be presented at the March 26, 2002 Board of Commissioners meeting. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Showers to adopt the Resolution appointing the County Department of Building and Zoning to enforce the State Act regarding the Soil Erosion and Sedimentation Control Program. Motion carried. (INSERT RESOLUTION)
REGISTER OF DEEDS REQUEST FOR OVERTIME	Chairperson Martin introduced Register of Deeds, Carol Wooley, with a request for additional overtime monies to help catch up on the indexing of records. Administration concurs with this request. COMMITTEE RECOMMENDATION: Commissioner Showers moved, supported by Commissioner Bauerle, to recommend approval of additional overtime monies, with $3,000 transferred from contingency to (101-23600-704010) and $200 transferred from (101-23500-704010) to (101-23600-704010). Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Zeeb to concur with the Committee recommendation. Motion carried.
SHERIFF BUDGET ADJUSTMENT FOR VEHICLE REPAIR	Chairperson Martin introduced a request from Budget Director, Craig Longnecker, for a budget adjustment to allow for sheriff vehicle repair due to a car/deer accident. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Martin to recommend approval to debit Insurance Reimbursement (101-25300-679000) by $5,442 and credit Vehicle Repair Account (101-30100-932000) by $5,442. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Zeeb to concur with the Committee recommendation. Motion carried.
TRI-COUNTY METRO NARCOTICS SQUAD CORRESPONDENCE REGARDING FUNDING AGREEMENT	Budget Director Longnecker provided correspondence from the Tri-County Metro Narcotics Squad regarding an amendment to the current funding agreement. No action requested.
MAINTENANCE REQUEST TO PURCHASE TRAILER TO SPREAD SALT	Chairperson Pierson introduced a request from Maintenance Director, Blaine Stevens, to purchase a trailer to spread salt, to be paid for with excess Capital Improvement dollars in the amount of $1,700. Sufficient funds are available due to the maintenance tractor coming in under budget. COMMITTEE RECOMENDATION: Commissioner Bauerle moved, supported by Commissioner Showers to recommend approval of the purchase of the salt trailer in the amount of $1,700, to be paid from the Capital Improvements budget. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the Committee recommendation. Motion carried.

DENTAL BENEFIT AMENDED TO INCLUDE EXTRACTION OF IMPACTED TEETH	Chairperson Martin introduced a memo from Personnel Director, Jeanette Smith, regarding the change in our dental coverage with PHP not covering the extraction of impacted wisdom teeth. This service was covered under the previous Weyco contract under oral surgical procedures. In order to provide this benefit, the County will need to amend their current dental benefit to include extractions of impacted teeth under Type B Basic Services in the Employee Dental Benefit Plan administered through Weyco, Inc. COMMITTEE RECOMMENDATION: Commissioner Showers moved, supported by Commissioner Pierson to amend the current Type B services to cover the extraction of impacted wisdom teeth by reinstating the previous benefit. Employee Bona Henry will be reimbursed for costs incurred from the extraction of her son’s wisdom teeth, which occurred during the unintentional lapse in coverage. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Pierson to concur with the Committee recommendation to reinstate the previous benefit through Weyco, Inc. medical for extraction of impacted teeth, with the maximum benefit amount being limited to $1200 per person/year for all Type B services. Motion carried.
WELLNESS COMMITTEE REQUEST TO CONDUCT HEALTH FAIR	Chairperson Martin introduced a request from the Wellness Committee to conduct a "Health Fair" in the Courthouse in the Fall of 2002. They would like approval to hold the fair during business hours and allow employees to attend. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Rademacher, to explore the opportunity of conducting a "Health Fair". Motion carried.
TREASURER REQUEST TO COMPENSATE ASSISTANT TREASURER FOR ADDITIONAL RESPONSIBILITIES AND DUTIES	Chairperson Martin introduced a request from the County Treasurer, Annette Devereaux, to compensate the Assistant Treasurer for additional responsibilities and duties beginning March 18, 2002 due to the resignation of the treasurer. Administration has no objection to this request. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Pierson to pay the Assistant Treasurer at the rate of $20.18 per hour, a 50% differential between the Assistant and Treasurer salary, beginning March 18, 2002 and until such time a Treasurer is appointed. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried.
TREASURER CONTRACT SERVICES WITH ANNETTE DEVEREAUX	Chairperson Martin introduced a request for a transfer of funds, allowing for contract services with Annette Devereaux on an as needed basis. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Martin to recommend approval of the budget transfer in the amount of $1,200 from Salary and Wages (101-25300-704000) to Other Contractual Services (101-25300-820000). Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Pierson to concur with the Committee recommendation. Motion carried.

CENTRAL DISPATCH REQUEST TO PURCHASE NEW 32 CHANNEL RECORDING SYSTEM	Chairperson Pierson introduced a request from Central Dispatch Director, Jim Fyvie, to purchase a new 32 channel recording system with funds to come from the Central Dispatch Capital Improvement line item at a cost of $26,919.30. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to recommend approval of the purchase of a 32 channel recording system from Vanbelkum-Audiolog by Mercom in the amount of $26,919.30 to be paid from Capital Improvement. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Showers to concur with the Committee recommendation. Chairperson Arehart noted that the 911 Office needs a high quality recording system to record calls accurately, in view of the fact that dispatchers are often required to testify in Court and further that the current system needed to be upgraded. Motion carried.
WASTE MANAGEMENT REQUEST FOR GUIDANCE REGARDING GRANGER LANDFILL EXPANSION	Chairperson Martin introduced Acting Waste Management Director, Gayle Miller, with a request for guidance on two issues to be considered regarding the Granger Landfill expansion. The two issues are: · Public access to the expanded facility · Long term applicability of the User Fee These issues must be discussed before the Board makes the determination to proceed with the Site Review Process. Dewitt Township is opposed to opening the Wood Street landfill to the public. The committee directed Administrator Wood to initiate dialog with Granger regarding these concerns. No action taken.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. Peter Preston informed the Commissioners of: · Comprehensive plan update at the Planning Commission meeting tonight. · Next Public Forum tentatively set for April 30, 2002
COMMISSIONER’S COMMENTS	Commissioner Pierson requested Commissioner’s comments. · Commissioner Rademacher reported that things are moving ahead with the MSHDA grant. · Commissioner Bauerle met with the Road Commission, Drain Commissioner and Soil Conservation regarding hydro-seeder. No additional funding will be needed.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Martin, Personnel Chairperson reported on a Finance and Personnel Committee meeting held March 21, 2002.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Showers to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COMMUNICATIONS RECEIVED	Chairperson Pierson introduced the following correspondence:

CAPITAL REGION AIRPORT AUTHORITY

· Capital Region Airport Authority

Chairperson Arehart noted a meeting being scheduled with the Ingham and Clinton County Board Chairpersons and County Administrators regarding the Airport Authority.

Commissioner Zeeb stated that the Bishop Airport in Flint has expanded and it appears that Capital City may need better management.

Commissioner Pierson was disappointed that Ingham County didn’t have initial contact with Clinton County prior to the news articles on the Airport.

CLINTON COUNTY WEBSITE UPDATE

· Clinton County Website Update

Administrator Wood gave statistics on the County website. Administrator Wood praised the website work completed by Debra Hebeler from Administration. Commissioner Pierson noted the GIS site was very impressive.

COMMITTEE ACTION: Commissioner Showers moved, supported by Commissioner Zeeb to accept aforesaid correspondence and place on file. Motion carried.

MID-MICHIGAN DISTRICT HEALTH DEPARTMENT INTERGOVERNMENTAL AGREEMENT

Chairperson Pierson introduced Kim Singh, Mid-Michigan District Health Department regarding an Intergovernmental Agreement. Such an agreement would:

· Provide for a comprehensive organizational framework

· Seek to proactively outline current operations and expectations, pre-empting future problems or specifying how issues that arise are resolved

· Assures continuity and understanding as Commissioners, Administrators and/or Health Officers change; and

· More clearly outlines the rights and obligations of each county and their relationship to the Mid-Michigan District Health Department

It is hoped that a consensus can be reached regarding the need for and benefits of an Intergovernmental Agreement.

COMMITTEE ACTION: Commissioner Showers moved, supported by Commissioner Bauerle to grant the authority to the Mid-Michigan District Health administration to draft an Intergovernmental Agreement that will be presented to the Board of Commissioners for approval. Motion carried.

COUNTY’S LAND USE EDUCATIONAL INITIATIVE	Chairperson Martin introduced discussion regarding the county’s land use educational initiative. Rural Partners have offered a cost share of approximately 25%. Commissioner Pierson requests having one other proposal received for review. Commissioner Zeeb would like to have the backing of Farm Bureau and noted creditability of the project is important. Commissioner Showers noted that the Commissioners are concerned about the professionalism of the previous work. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Martin to recommend approval of the educational proposal from Rural Partners of Michigan in the amount of $3,260, to be paid from Special Projects. Commissioners voting no: Sara Clark Pierson and Virginia Zeeb. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to concur with the Committee recommendation. Commissioner Pierson noted for the record her reasons for opposing this motion partially due to concerns related to the survey, the way is was written and the sampling techniques used. Further, she attended a Green Space Commission meeting whereby there were additional concerns raised that the Comprehensive Plan, Survey for Open Space and the Green Space Commission’s Survey should be brought together in a more logical way, rather than having Rural Partners move ahead the education as to the Open Space issue. Additionally, individuals have questioned what the mission of Rural Partners is and would there be better control over getting the message out, by possibly hiring a public relations firm. Commissioner Bauerle feels that we owe it to the people of Clinton County to provide information and educate them regarding Open Space, Parks, etc. and further, the records show that it costs more to provide services to a residential development/community in comparison to farmland. Commissioner Showers once again expressed concern regarding the professionalism of the work. Commissioner Zeeb is opposed to the way in which this was handled. Commissioners Pierson and Zeeb voted no. Motion carried.
WASTE MANAGEMENT REQUEST FOR USE OF COURTHOUSE PARKING LOT FOR TEXTBOOK RECYCLING	Chairperson Pierson introduced Gayle Miller, Waste Management, requesting use of the Courthouse Parking lot to collect textbooks for recycling. These books will be transferred to Lansing on April 13^th. COMMITTEE ACTION: Commissioner Rademacher moved, supported by Commissioner Zeeb to authorize Waste Management use of a section of the Courthouse parking lot on Thursday and Friday, April 11-12, 2002 from 3 p.m. – 7 p.m. to accept books for recycling from residents. Motion carried
ECO-ED FIELD TRIP FUND APPLICATIONS	Chairperson Pierson introduced information regarding the Eco-Ed Field Trip Fund applications. A total of $985.50 was requested in field trip funds for 8 classrooms and 222 students. Issues include recycling, composting, wildlife habitat, general ecology, water cycles and agriculture. COMMITTEE RECOMMENDATION: Commissioner Zeeb moved, supported by Commissioner Martin to recommend approval of the Eco-Ed Field Trip Fund grants in the amount of $985.50 as presented. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.

APPLICATION FOR SITE-REVIEW FOR EXPANSION OF WOOD ROAD LANDFILL	Chairperson Pierson introduced discussion regarding an application for Site Review for expansion of its Wood Road landfill. COMMITTEE RECOMMENDATION: Commissioner Zeeb moved, supported by Commissioner Bauerle to recommend at Granger’s request and in reliance on the draft letter that Granger has forwarded to the County, moving to extend the pre-review period as it pertains to Granger’s site review application, until April 25, 2002. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Zeeb to concur with the Committee recommendation. Motion carried. Commissioner Pierson noted that this was at the applicant’s written letter of request.
COUNTY CLERK REQUEST TO RESTORE MARRIAGE INDEXES	Chairperson Pierson introduced a request from County Clerk Zuker to have 3 indexes to Record of Marriages laminated and rebound at a cost of $2,670 to be paid from contingency. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Zeeb to recommend having Record of Marriages laminated and rebound at a cost of $2,670 for the County Clerk to be paid from contingency. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.
MONTHLY PLANNING UPDATE	Chairperson Pierson introduced Peter Preston, Development Director, presenting a monthly planning update. No action requested.
COUNTY CONTROLLER’S STATUTE	Chairperson Pierson introduced discussion regarding the County Controller’s statute. Sara Clark Pierson and Larry Martin were assigned to research the process of going to the County Controller Statute. Job duties and functions were received from current employees involved in the accounting of the county. We are looking at hiring a CPA and shifting the accounts payable and accounts receivable to one department. The County Clerk expressed concerns. A luncheon meeting is set for Monday, March 25^th to discuss any issues of concern.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner’s comments. · Commissioner Arehart - three banks were interviewed to oversee the investments of the retirement trust fund. a) Fifth Third b) Standard Federal c) Citizens Bank. Fifth Third is the county choice. · Commissioner Arehart discussed the CAPS program – This is an ongoing process with the Federal Marshall regarding funding opportunities. · Commissioner Rademacher noted an audit on the housing grant being conducted today. · Commissioner Pierson gave an update on Community Mental Health and financial cuts being made. · Commissioner Bauerle gave an open invitation to attend the April 1^st, Timberland RC&D Council meeting to be held in St. Johns · Commissioner Martin reported on Tri-County – hazardous mitigation (Delta Township, City of Lansing, 3 additional counties) monies available for group effort.
FINANCE & PERSONNEL MEETING	Commissioner Pierson, Finance Chairperson reported on a Finance and Personnel Committee meeting held March 25, 2002.
AGENDA APPROVED	Chairperson Pierson called the meeting to order. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Martin to approve the agenda as printed.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
ACCOUNTING CONVERSION SUMMARY	Chairperson Pierson gave a short summary of the proposed Accounting Conversion being considered by the Board of Commissioners. Commissioner Martin noted that such a change affects people, and if approved, will make the transition as painless as possible.
DISCUSSION AND COMMENTS REGARDING FINANCIAL ISSUES	Chairperson Pierson opened the discussion to all attending. Comments were received from Department Heads, staff and Finance and Personnel Committee members. No action was taken.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner’s comments. There were no Commissioner comments.
END OF COMMITTEE REPORTS
APPROVAL OF AUDIT, PAYROLL AND GENERAL FUND WEEKLY BILLS	Commissioner Pierson, Finance Chairperson reported that the audit was conducted with bills totaling $550,887.85, plus payroll of $562,976.55 and general fund weekly bills totaling $131,342.00 for a grand total of $1,245,206.40. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to approve the audit, payroll and general fund weekly bills. Motion carried.
COMMENTS	Chairperson Arehart called for additional comments. · Chairperson Arehart noted that State Representative Scott Hummel was present. Commissioner Showers thanked Representative Hummel and Senator Garcia for supporting the local speed limit legislation, unfortunately the Governor vetoed the bill. This legislation would have given the local agencies an equal voice.
ADJOURNMENT	BOARD ACTION: With no further business to come before the Board, Commissioner Zeeb moved, supported by Commissioner Rademacher to adjourn. Motion carried. _________________________________ Diane Zuker, County Clerk NOTE: These minutes are subject to approval on April 30, 2002.