April 24, 2001 Board Minutes

DATE 04/24/2001	The Clinton County Board of Commissioners met Tuesday, April 24, 2001 at 9 a.m. with Chairperson Arehart presiding.
INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL	Commissioner Scott Hummel gave the invocation. The pledge of allegiance was given to the flag. Roll was called and a quorum reported. Present were Larry Martin, Mary L. Rademacher, John W. Arehart, Russel Bauerle, Virginia Zeeb, Scott Hummel and Sara Clark Pierson.
COUNTY PERSONNEL	Ryan Wood, Jeanette Smith, Barbara J. Moss, Annette Devereaux and Jim Fyvie.
VISITORS	John E. Rademacher, Hugh Banninga, Eric Mohnke, Jason Eppler, Bill Lasher, Terry Link, Rachelle Winans, Steve Kirinovic, John Iszler and Eric Buhr.
MINUTES OF 03/27/2001 AND CLOSED SESSION MINUTES OF 04/19/2001	The minutes of the March 27, 2001 Regular Meeting and April 19, 2001 Closed Session were presented. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Zeeb to approve the minutes as printed.
AGENDA	The revised agenda was amended to include the following: Letter from Attorney Thomas Rasmusson requesting postponement of Allan and Pam Luttig's Application for Special Use Permit Presentation of 2000 County Audit Executive Session regarding Health Insurance Benefits relating to the Collective Bargaining Units BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Pierson to approve the revised agenda as amended. Motion carried.
COMMUNICATIONS	The following communications were reviewed: 1999 Mid-South Substance Abuse Commission State of the Agency Report Letter from Attorney Thomas Rasmusson requesting postponement of Allan and Pam Luttig's Application for Special Use Permit BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to accept and place on file Communication #1 and refer Communication #2 to be dealt with the Luttig Zoning matter. Motion carried.

RESOLUTION 2001-7 PUBLIC HEARING ON PETITION FOR ANNEXATION OF TERRITORY FROM DALLAS TOWNSHIP TO THE VILLAGE OF FOWLER APPROVED	Chairperson Arehart open the public hearing on the Petition for Annexation of certain territory to the Village of Fowler from the Township of Dallas. John Rademacher on behalf Simon Brothers was present to answer any questions. Chairperson Arehart called for public comments. There were no public comments. There being no opposition to this issue, Chairperson Arehart closed the public hearing. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to adopt the Resolution to annex certain lands to the Village of Fowler from Section 11 of Dallas Township. Voting on the motion by roll call vote, those voting aye were Pierson, Hummel, Martin, Rademacher, Zeeb, Bauerle and Arehart. Seven ayes, zero nays. Motion carried. (INSERT RESOLUTION)
PRESENTATION OF RECYCLING AWARDS	Ms. Gayle Miller, Acting Waste Management Coordinator presented various Clinton County organizations, jurisdictions and individuals with Awards for development of Recycling Programs over the past 10 years.
PRESENTATION OF 2000 COUNTY AUDIT	Steve Kirinovic, CPA of Abraham and Gaffney presented the 2000 County Audit Report. Brief discussion followed. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to accept the audit and place on file. Motion carried.
ADMINISTRATOR’S REPORT	Ryan Wood, Administrator gave the following report: CSES project is nearly complete. There are still a few items outstanding that are expected to be resolved tomorrow. Retiree Health Trust Fund discussions will occur next month Staff has made significant progress on the completion of requests for proposals for Financial Software. In conjunction with this project, the Imaging Software is also being worked on. This should be completed in the next month. Architect interviews are scheduled for later this week for the Jail Study & the Animal Shelter Project. Consultant Interviews will be conducted this Friday for the update to the Comprehensive Development Plan, Zoning Ordinance and Parks and Recreation Plan.
PUBLIC COMMENTS	Chairperson Arehart called for public comments. There were no public comments.
ZONING	John Hodges, Planning Director presented the following zoning matters:
PC-37-12-2000 REZONE GARY VANDENBERG BINGHAM TOWNSHIP SECTION 15 (TABLED 12/15/2000)	PC-37-12-2000 Rezone request submitted by Gary Vandenberg (Wal-Mart) to rezone a parcel from R-3 under the City of St. Johns Zoning to B - Commercial under Bingham Township Zoning in Section 15 of Bingham Township. John Hodges reported that the City met last night and the matter has not yet been resolved. Chairperson Arehart noted that he spoke with Mr. Gary Vandenberg today. In view of the fact that this matter has been in the works for sometime, Chairperson Arehart informed Mr. Vandenberg that once this matter is resolved, a special meeting may be called, if the Board does not have an objection. No action taken. This matter will remain tabled.

PC-07-03-01 LANGUAGE AMENDMENT TO SECTION 5.2.1 OF THE ZONING ORDINANCE FRONTAGE ON PUBLIC STREET FOR DEVELOPMENT (TABLED 03/27/2001)	PC-07-03-01 A language amendment to the Clinton County Zoning Ordinance, Article 5, Section 5.2.1, to require frontage on a public street for development purposes, OR-50-01. Mr. Hodges noted that this matter was presented on March 27, 2001 to the Board of Commissioners and was tabled to gather additional information. Mr. Hodges noted that it is difficult to identify all the private roads that would be affected by this proposed language, but he believes his research on this matter is quite accurate. He also noted that there are approximately half of these private roads are in Eagle Township. He also spoke briefly regarding establishing public road standards, which he has discussed with the Road Commission. Mr. Hodges is planning to attend a meeting later this week, to further explore these issues with the Road Commission. A report will be forthcoming at a future meeting. No action taken. This matter will remain tabled.
PC-01-03-01 SPECIAL USE PERMIT ALLEN & PAM LUTTIG EAGLE TOWNSHIPS SECTION 13 EXPANDED HOME OCCUPATION TABLED	PC-01-03-01 Request for Special Use Permit submitted by Allen and Pam Luttig in Section 13 of Eagle Township for an expanded home occupation; storage of antiques for selling off the premises. The address of the property is located at 13097 S. Wright Road, Eagle, Michigan. Mr. Hodges noted that the Board referred this matter back to the Planning Commission on March 27, 2001. Chairperson Arehart noted that a letter was received from Attorney Thomas Rasmusson on behalf of the Applicants requesting this matter be postponed. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to table this matter. Motion carried.
PC-39-12-00 MAP AMENDMENT (OR-49-00) TO REZONE FROM A-2 GENERAL AGRICULTURAL TO MH-MANUFACTURED HOUSING DISTRICT IN SECTION 11 OF OVID TOWNSHIP APPROVED	PC-39-12-00 Map Amendment (OR-49-00) Map amendment to rezone from A-2 General Agricultural to MH-Manufactured Housing District, a parcel located in Section 11 of Ovid Township. (Existing Maple Leaf MH District) Mr. Hodges reported that this matter was adopted earlier. However, because one of the Notices was not properly published, this matter is once again being presented before the Board for approval. BOARD ACTION: Commissioner Rademacher moved, supported by Commissioner Bauerle to concur with the Planning Commission to Rezone from A-2 General Agricultural to MH-Manufactured Housing District. Voting on the motion by roll call vote, those voting aye were Hummel, Zeeb, Bauerle, Pierson, Rademacher, Martin and Arehart. Seven ayes, zero nays. Motion carried.

PC-04-03-01 LANGUAGE AMENDMENT AJAC DEVELOPMENT TO ADD "COMMERCIAL GARAGES" TO SECTION 6.11.2(G) OF THE ZONING ORDINANCE APPROVED	PC-04-03-01 Language Amendment requested by AJAC Development of 10218 West Grand River, Grand Ledge, Michigan, to amend the Clinton County Zoning Ordinance to add "commercial garages" to Section 6.11.2(G) to allow commercial garages in an Industrial District as a Use Permitted Under Special Conditions. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to concur with the recommendation of the Planning Commission to approve the Language Amendment. Discussion followed. Chairperson Arehart called for public comments: John Iszler of AJAC Development spoke briefly to this issue. Dave Morris, Eagle Township Supervisor encouraged the Board to adopt this language amendment. Voting on the motion by roll call vote, those voting aye were Rademacher, Bauerle, Hummel, Martin, Pierson, Zeeb and Arehart. Seven ayes, zero nays. Motion carried.
PC-08-03-01 LANGUAGE AMENDMENT TO ZONING ORDINANCE TO ADD MINIMUM FLOOR AREA REQUIREMENTS APPROVED	PC-08-03-01 Language Amendment to amend the zoning ordinance to add minimum floor area requirement for houses. Chairperson Arehart called for comments or questions: Commissioner Hummel questioned the need for this amendment in view of the fact that the County has been without the benefit of this since 1995 and also questioned why it was dropped from the Ordinance in 1995. Mr. Hodges noted that the Townships were uncomfortable not having any standards and believes that it was inadvertently left out of the Ordinance in 1995. Commissioner Rademacher questioned the new minimum standards. Administrator Wood noted that this language is common provision. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Martin to concur with the recommendation of the Planning Commission. Discussion followed. Commissioner Hummel feels this issue would be better dealt with at the time the County Zoning Ordinance is updated, rather than now. Voting on the motion by roll call vote, those voting aye were Pierson, Zeeb, Rademacher, Bauerle, Martin and Arehart. Voting nay was Hummel. Six ayes, one nay. Motion carried.
RESOLUTION 2001-8 ADOPTION OF FINAL COUNTY EQUALIZATION RESOLUTION 2001-9 REPRESENTATION AT STATE EQUALIZATION	Barbara Moss, Equalization Director presented the County Equalization values for 2001 with Real Property Value at $1,680,276,250 and Personal Property Value at $96,867,846 for a total of Real and Personal Equalized Property Value of $1,777,144,096. The total Tentative Value for 2001 is $1,495,245,026. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to adopt the 2001 Final County Equalization Resolution as presented. Voting on the motion by roll call vote, those voting aye were Zeeb, Rademacher, Martin, Hummel, Pierson, Bauerle and Arehart. Seven ayes, zero nays. Motion carried. (INSERT RESOLUTION) Ms. Moss also presented a Resolution appointing the Equalization Director and the Finance Chairperson to represent Clinton County at State Equalization in May 2001. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to adopt the Resolution for Representation at State Equalization as presented. Voting on the motion by roll call vote, those voting aye were Bauerle, Pierson, Hummel, Martin, Rademacher, Zeeb and Arehart. Seven ayes, zero nays. Motion carried. (INSERT RESOLUTION)

CENTRAL DISPATCH 1999 AND 2000 ANNUAL REPORT	Jim Fyvie, Central Dispatch Director presented the 1999 and 2000 Annual Central Dispatch Report. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Hummel to accept the report and place on file and further, commend Mr. Fyvie and his staff for a job well done. Motion carried.
SHERIFF'S 2000 ANNUAL REPORT	Sheriff, Wayne Kangas was scheduled to present the 2000 Annual Report of the Clinton County Sheriff's Office, however, he was called out on official business and unable to attend, therefore, his report will be presented at a future meeting.
PA116 FARMLAND WITHDRAWAL REQUESTS 2001-2 CASPER & THERESA FELDPAUSCH 2001-3 NORMAN W. & HELEN SPITZLEY	Requests for withdrawal of two acres or less from the PA116 Farmland Program were received in regard to the following landowners: 2001-2 Casper & Theresa Feldpausch, Dallas Township, Section 26 2001-3 Norman W. & Helen Spitzley, Dallas Township, Section 9 BOARD ACTION: Commissioner Rademacher moved, supported by Commissioner Martin to approve the requests for withdrawal from the PA116 Farmland Program as submitted by Casper & Theresa Feldpausch and Norman W. & Helen Spitzley. Motion carried.
APPROVAL OF COMMISSIONER'S EXPENSE ACCOUNTS	Commissioner's Expense Accounts were presented. BOARD ACTION: Commissioner Rademacher moved, supported by Commissioner Bauerle to authorize the Chairperson and Clerk to approve the expense accounts following their review. Motion carried.
COMMITTEE REPORTS	The following are reports of Committee meetings:
PHYSICAL RESOURCES COMMITTEE MEETING	Commissioner Bauerle, Chairperson of the Physical Resource Committee reported on a meeting held April 17, 2001.
AGENDA APPROVED	Chairperson Bauerle called the meeting to order. COMMITTEE ACTION: Commissioner Rademacher moved, supported by Commissioner Zeeb to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS MOBILE HOME PARK ISSUES DISCUSSED	Chairperson Bauerle requested limited public comments. The engineering firm who proposed the mobile home park in Eagle Township has contacted Drain Commissioner O’Bryant. They must hold to standards that have discharge in a legally established drain. There appears to be problems with the project with no legally established drain in the area. The Drain Commissioner will be coming back to the Board of Commissioners to discuss the possibility of legal action regarding the mobile home park in Eagle Township. Commissioner Zeeb requested Administrator Wood to seek an opinion on who is responsible for the discharge of sewage in a mobile home park.

PLANNING COMMISSION APPOINTMENTS	Chairperson Bauerle introduced discussion regarding the three-year terms of Blaine Lentz, Jerome Spitzley and James Ostrowski due to expire on May 1, 2001. The geographical location of Mr. Lentz was discussed. The Committee wished to keep representation thoughout the county, with the east side of the county currently lacking representation. Cooperative Extension has a training program for Planning Commission members. The Committee may wish to consider having Extension host such training and open the training to township board members, other committee members and the general public. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Zeeb to recommend the reappointment of Mr. Jerome Spitzley and Mr. James Ostrowski and the appointment of Mr. James Squires to three-year terms on the Planning Commission effective May 1, 2001. Motion carried. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Zeeb to concur with the Committee recommendation. Chairperson Arehart called for further nominations. None were offered. Motion carried. Commissioner Martin would like to recognize Mr. Blaine Lentz for his many years of service on the Planning Commission.
PROCESS FOR DEVELOPMENT APPLICATIONS DISCUSSED	Chairperson Bauerle introduced review of the notification process for Development Applications. An outline of the sections of the State law and the County’s Zoning Ordinance pertaining to the notification process for various development requests were supplied by Mr. John Hodges, Development Director. The State law does not provide for notifying townships on any of these matters. The County’s Ordinance does require township notification for zoning amendments and special use permits. The township in which the property is located is to be provided a copy of an application within 5 days of its receipt. Some township officials have expressed concern on the lack of notification of activities in their areas. This office is providing copies of the applications for all development activities to the supervisors of the respective townships. A copy of the staff report and supplemental documents pertaining to a given application are distributed to the supervisor of the affected township at the time these materials are being mailed to the Planning Commission/ZBA members. Mr. Earl Barks, Mr. Steve Schafer and Mr. Warren Malkin, township supervisors, were in attendance. Concerns by townships were discussed: Mr. Barks questioned whether adjacent property owners are notified? Mr. Hodges stated that affected adjacent property owners 300’ from the requested special use permit are notified by law. Notification of all meetings is published in the Clinton County News. There was concern that adjacent property owners should be notified for any business affecting their property. Mr. Schafer recommended that the process whereby townships are kept in the loop with receiving information from the Planning Office regarding any activity related to them is important, so they can send recommendation to Planning Commission. Timing is an issue, as Township meetings do not always fall at the time of the month that the information is available prior to the Planning meeting. Mr. Malkin stated that 5 days after a petitioner files a request, the township should receive a copy for their input. The supervisors feel that proper notification is very important of any changes to property. Commissioner Virginia Zeeb discussed the importance of education and information between townships. The number of document copies sent to townships was discussed. Commissioner Zeeb would like the responsibility for copies placed on the company or individual involved in the request for zoning change, special use permit or variance. Mr. John Hodges will put together a policy for posting notices.
SOIL EROSION AND SEDIMENTATION PROCEDURES	Chairperson Bauerle introduced samples of Soil Erosion and Sedimentation Control documents relative to SESC procedures within Clinton County. Mr. Gary Webster, Building Official supplied the following documents: Procedures for issuing soil erosion permits were reviewed, along with documented activity report totals for 1999, 2000 and 2001. Part 91 of the Natural Resources and Environmental Protection Act 1994 PA 451 (Replacing the repealed Soil Erosion and Sedimentation Control Act of 1972) was distributed to the committee, along with a copy of the House Substitute for Senate Bill #651 (amending 1994 PA 451) passed January 12, 2001. Drain Commissioner O’Bryant discussed the storm water management program being scheduled for completion in March of 2003. Pictures were passed around of subdivisions, Heritage Glen, Heritage Meadows, etc. that showed soil runoff into the roads. Tom O’Bryant is working on Storm Water Ordinance with engineer Jon Morrison to be completed by July. Mr. O’Bryant discussed staffing needs if the Soil and Sedimentation position became part of his office. One full-time person would be needed half day in office and half day in field. The person would be putting together an education program. It was discussed whether the fees could pay for this position collected? No money is needed to get started. Mr. Gary Webster discussed the way Drain Commissioner and Soil Sedimentation Control is very similar and at some point becomes indistinguishable. Where Soil and Sedimentation Control belongs, whether in the Drain Office or Building Official’s Office was discussed. Ms. Gayle Miller commented on Soil erosion and Sedimentation enforcement as it relates to the Looking Glass. Commissioner Zeeb commented on educating the developers, etc. regarding the Soil and Sedimentation Control program. It was suggested that there be a discussion group formed. Commissioner Zeeb wanted the Road Commission included. It was requested by the committee to have Mr. Longnecker put together a meeting, to discuss how Soil Erosion and Sedimentation Control could be handled in Clinton County, comprised of the Drain Commissioner, Building Official Gary Webster, Soil Conservation, Road Commission and Mr. Longnecker.
PUBLIC COMMENTS	Chairperson Bauerle requested limited public comments. There were no public comments.
COMMISSIONER'S COMMENTS	Chairperson Bauerle requested Commissioner's comments. There were no Commissioner's comments.
BUILDING AND GROUNDS COMMITTEE MEETING	Commissioner Zeeb, Chairperson of the Building and Grounds Committee reported on a meeting held April 10, 2001.
AGENDA APPROVED	Chairperson Zeeb called the meeting to order with an addition to the agenda noted. COMMITTEE ACTION: Commissioner Hummel moved, supported by Commissioner Zeeb to approve the revised agenda. Motion carried.

PUBLIC COMMENTS	Chairperson Zeeb requested limited public comments. Mr. Terry Clarke spoke regarding the statewide Child Support Enforcement System (CSES). No action requested. County Clerk Zuker discussed the County Time Capsule. She would like to schedule an official date for setting the stone. The first anniversary of the grand opening of the Courthouse was suggested, being June 22, 2001. This item will be referred to the Finance and Personnel meeting of April 12, 2001 for discussion.
PUNCH LIST ITEMS	Chairperson Zeeb introduced discussion regarding the punchlist and warranty items as of April 13, 2001. Discussion followed. Handrail on handicap side and southwest handrail unacceptable. (Will be made by Taylor Made and project is on schedule, with no additional cost to the county). Concrete steps in front of building. Curb line on southwest corner of property. (Clark will complete replacement of steps by the first of May. They are waiting for warmer weather. Also, the replacement of the back steps will be accomplished, with no additional cost to the county). Garden level – three leaks when it rains. (DC Byers has located leaks and will repair at no cost to county) Invensys: Spare parts for the control system. (Damper control finished. Working on resolution to problem, with no additional cost to county). Shaw-Winkler: Glycol tests show 18% in chiller loop. Specs call for 50% and inhibited. (Test results back and 50% complete, with no additional cost to county). Snowmelt Systems: Pumps installed on wrong side of circulation loops. (Handle when steps are completed. Cost to be determined) Courthouse steel columns – inactive storage areas the fire proofing is to be covered to protect from abrasion. Column covers installed. Extra podium and tables for District Court #2 from Haussman Construction. Completed. Landscaping & Sprinkler System with Gootjes. Possible resolution with warranty. In depth discussion followed, with Mr. Randy Jobin, Clark Construction reporting that the county has a top-notch sprinkler system and that Gootjes is willing to extend the warranty for 5 years and will bond the system. Smoke intake into AHU-1. (Coffman Electrical will test for resolution to problems. We have control of the damper closure as of this date.) $1,400 has been authorized for the testing. Items #B, C & E from letter dated December 7, 2000 are completed at no cost to county. Letter dated January 8, 2001. Items completed. Siebe service invoice to relocate 2 room temperature sensors. Resolved at no cost to county. Warranty for Leibert UPS system in courthouse. Completed at no cost to county. Install cat 5 cables in the FOC area. Completed at no cost to county. Front steps for courthouse. To be replaced by Clark Construction, at no cost to county. Front date stone for time capsule. To be installed on June 22, 2001 at annual picnic.
CORRESPONDENCE REGARDING COURTHOUSE STEPS AND IRRIGATION SYSTEM	Chairperson Zeeb introduced correspondence received from Wigen, Tincknell, Meyer and Associates regarding the front steps to the courthouse and the irrigation system installed at the courthouse. Solutions to the items were addressed in their correspondence. No action taken.
WIGEN TINCKNELL, MEYER AND ASSOCIATES ARCHITECTURAL SERVICES ITEMIZED BILLINGS	Chairperson Zeeb introduced correspondence from Wigen, Tincknell, Meyer and Associates regarding their Architectural Services for the courthouse. A claim in the amount of $34,968.34 was received in September, 2000. Mr. Ryan Wood, Administrator requested itemized billings from WTM with documentation of time and rate. The following suggested action is recommended action by the Administrator: Deny Furnishings Assistance $15,820.34 Approve Engineering of McConnell Street parking $ 3,466.50 Deny Sanitary sewer/building elevation $ 3,480.50 Approve Data/electrical work related to modular $ 6,150.00 Deny Front entrance design $ 6,051.00 COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Martin to recommend to the Building Authority payment of the suggested action as recommended by the County Administrator. Motion carried.
SECURITY X-RAY MACHINE SERVICE CONTRACT	Chairperson Zeeb introduced discussion regarding the service contract on the security x-ray machine for the courthouse. A service contract and parts rider cost $3,472 per year from Heimann Company. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Hummel to recommend authorizing a service contract with Heimann Company for the Security x-ray machine at a cost of $3,472 per year along with the appropriate budget adjustment from contingency to the building budget. Motion carried. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Hummel to concur with the Committee recommendation. Motion carried.
FAIR BOARD PROPOSALS FOR IMPROVEMENT OF FAIRGROUNDS	Chairperson Zeeb introduced a proposal from the Fair Board for facility improvement. Commissioner Zeeb noted that a master plan should be accomplished for the fairgrounds. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Zeeb to recommend approval of the Fair Board’s improvement projects as outlined in the March 13, 2001 correspondence from Cooperative Extension, provided the fencing and electrical work is coordinated through the maintenance department. Motion carried. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.

ARTWORK COMMITTEE FOR COURTHOUSE DISCUSSED	Chairperson Zeeb introduced discussion regarding artwork for the Courthouse. Appointing a committee to coordinate artwork furnishings for the courthouse was discussed. A recommendation will be presented to the Building and Grounds committee. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Zeeb to recommend authorizing $1,000 from contingency to a special project line item in the Clerk’s budget for the purpose of refurbishing historical items for display in the Courthouse. Motion carried. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.
SELECTION OF ARCHITECT FOR JAIL AND ANIMAL CONTROL BUILDING STUDIES	Chairperson Zeeb introduced discussion regarding the selection of the architect for the jail and animal control building studies. Interviews will be by invitation. The following needs to be accomplished: Reference Checks Facility walkthrough Cost containment emphasized Feasibility Study to show needs of expansion for future. What is in the best interest of the county? What can be accomplished without adding additional staff?
MINT FESTIVAL REQUEST TO MAKE COURTHOUSE RESTROOM AVAILABLE TO THE PUBLIC	Chairperson Zeeb introduced correspondence received from Ms. Cindy Warda, regarding the Mint Festival and public restroom availability. The Committee felt it was cost prohibitive to have security in the building during the Mint Festival along with liability insurance on the building. This information will be forwarded to Ms. Warda.
PUBLIC COMMENTS	Chairperson Zeeb requested limited public comments. There were no public comments.
COMMISSIONER'S COMMENTS	Chairperson Zeeb requested Commissioner's comments. There were no Commissioner's comments.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Martin, Personnel Chairperson reported on a Finance and Personnel Committee meeting held April 12, 2001.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.

FRIEND OF THE COURT CONVERSION TO STATE CHILD SUPPORT ENFORCEMENT SYSTEM	Chairperson Pierson introduced Mr. Terry Clarke, Friend of the Court, and Ms. Virginia Hambric from the State Child Support Enforcement Division. Clinton County is joining the statewide Child Support Enforcement System, with the cutover date being effective May 1, 2001. A support team from the state will be on site with the county office during May for any problems that may arise. Commissioner Arehart requested information regarding present staffing and any future changes foreseen. Ms. Hambric, State Child Support Enforcement Division stated no additional staffing need is expected due to the conversion. When CSES is implemented, some tasks may change, but the nature of the work does not change. Extensive workflow studies are being accomplished. Experience with 73 other counties show that conversion does not require additional staffing. COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Martin to recommend Clinton County joining the statewide Child Support Enforcement System with the CSES Conversion Checklist being approved and signed as scheduled on May 1, 2001 by the Chairperson on behalf of the entire Board of Commissioners. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried.
2000 COUNTY AUDIT REVIEWED	Chairperson Pierson introduced County Treasurer, Ms. Annette Devereaux, regarding the 2000 County Audit. A representative from Abraham and Gaffney was present for the review. No action requested.
ADOPTION OF FINAL COUNTY EQUALIZATION	Chairperson Pierson introduced Equalization Director, Ms. Barbara Moss, regarding Equalized Values. The Finance Committee is requested to act as the Equalization Committee requiring values to be adopted for 2001. COMMITTEE ACTION: Commissioner Zeeb moved, supported by Commissioner Bauerle, with the Finance Committee acting as the Equalization Committee, to refer the Resolutions reviewed at the Finance meeting of April 12, 2001 to the Board of Commissioners meeting for consideration. Motion carried. (See page 4 for Adoption of Resolutions)
HEALTH CARE BENEFITS RECOMMENDATION TO SWITCH TO PHP	Chairperson Pierson introduced Mr. Craig Longnecker, Budget Director, regarding Health Care Benefits. Administration recommends switching to the PHP plan in order to control costs and maintain a good solid health plan for our employees. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Martin to tentatively recommend proceeding with changing from the Self-Funded WEYCO Plan to Physicians Health Plan. Medical, drug and vision coverage would be through PHP. Dental, W.I., COBRA and Flex would still be administered through WEYCO. Motion carried. (See page 15 for Board Action)
CMH BOARD REQUEST FOR CHANGE IN MENTAL HEALTH AGREEMENT	Chairperson Pierson introduced correspondence received from the CMH Board of Directors requesting that the Commission pass a resolution authorizing a change to the mental health agreement. The Committee requested clarification on percentages. COMMITTEE ACTION: Commissioner Hummel moved, supported by Commissioner Zeeb to refer the request back to the CMH Board of Directors for clarification as to percentages, with the County Administrator writing the CMH Board of Directors. Motion carried.

SETTING OF TIME CAPSULE AND SCHEDULING OF ANNUAL COUNTY PICNIC FOR JUNE 22, 2001	Chairperson Pierson introduced a Building and Grounds referral regarding setting the time capsule and having the county picnic on June 22, 2001. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to authorize having a county picnic on June 22, 2001 and setting the time capsule at that time. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. The County Treasurer, Annette Devereaux, stated that the Reapportionment Committee had its first organizational meeting today. The committee received a CD-ROM from the State with the new census figures. The next scheduled meeting is on April 25^th.
COMMISSIONER'S COMMENTS	Chairperson Pierson requested Commissioner's comments. Commissioner Martin reported on a Duplain Township meeting. Duplain Township complimented the County as to the service they receive from county offices. Commissioner Arehart noted concern with future budget costs for the Courts. Judge Martlew has raised the court-appointed attorney fees from $50 to $60 per hour. Commissioner Arehart noted a letter received from the State regarding a Citizens Advisory Committee. The Friend of the Court has stated there is little benefit to the county to have such a committee. Commissioner Rademacher noted that Bingham Township would like to see the County have matching funds to townships for road repair. Commissioner Pierson stated that Watertown Township had questions regarding the farmland preservation ordinance. Commissioner Hummel attended a CRV meeting. It is still the desire of CRV that the County goes forward with an Authority taking over the transportation business in the county. Commissioner Bauerle reported on PDR efforts of the Green Space subcommittee. All farmers in the county are invited to a land use forum with Farm Bureau on Tuesday, April 19 at 7:00 PM at Smith Hall.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Martin, Personnel Chairperson reported on a Finance and Personnel Committee meeting held April 19, 2001.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Martin to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.

HOUSING PROGRAM RAFFLE TO SUPPORT THE GRANT PROGRAM	Chairperson Pierson introduced Ms. Cindy Warda with a request to hold a raffle to supplement the Housing Program during the St. Johns Mint Festival. This would be a joint effort with Habitat for Humanity. Concerns were expressed regarding the County participating in a raffle. The County does not have a problem with Habitat for Humanities conducting this sort of a fundraiser with funds raised being donated to the Housing Program. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to support the efforts of Habit for Humanity to hold a raffle to help support the Housing Grant Program. Discussion followed. Motion carried.
SHERIFF – PURCHASE OF AUTOMATIC ELECTRONIC DEFIBRILLATOR FOR USE AT THE JAIL AND SHERIFF’S OFFICE	Chairperson Pierson introduced discussion regarding an Automatic Electronic Defibrillator (AED) for use in the Jail and Sheriff’s Office. The bid price includes a locking wall cabinet and training for staff. The bidder, MEDTRONIC Pysio-Control was chosen after the equipment was reviewed by Dr. Messenger and determined to be the same units used by the first responders in Clinton County A grant was received from the County’s Insurance provider, Michigan Municipal Risk Management Authority. The grant pays up to $1,500 towards the bid package. The total cost of this project is $3,585. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Bauerle to recommend the purchase of an Automatic Electronic Defibrillator and supply the remaining $2,085 match to the $1,500 received through a grant, with monies available from public improvement. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Zeeb to concur with the Committee recommendation. Motion carried.
COMMUNITY CORRECTIONS REQUEST TO APPLY FOR GRANT FOR FY 2002	Chairperson Pierson introduced Sean Dush, Community Corrections Coordinator who presented a request to apply for the Community Corrections Grant FY 2002. COMMITTEE RECOMMENDATION: Commissioner Zeeb moved, supported by Commissioner Rademacher to recommend allowing Community Corrections to apply for the State of Michigan Community Corrections Act Funds for Fund Year 2002. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried.
CENTRAL DISPATCH LEIN AND CRIMINAL JUSTICE DATA CENTER TCP/IP POINT-TO-POINT COMMUNICATIONS	Chairperson Pierson introduced Mr. Jim Fyvie, Central Dispatch Director who presented information regarding the Law Enforcement Information Network (LEIN) and Criminal Justice Data Center TCP/IP Point-to-Point Communications. (User Agreement with Shared Costs) COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Bauerle to recommend the installation of a TCP/IP LEIN Point-to-Point access AGREEMENT to be signed by the Director of Central Dispatch. The contractual one-time installation charge of $1,525 and necessary cost to bring the LEIN access into the operations center will be paid from the Central Dispatch capital improvement account. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Zeeb to concur with the Committee recommendation. Motion carried.

CENTRAL DISPATCH GIS – MAPPING WITH CAD	Chairperson Pierson introduced Mr. Jim Fyvie, Central Dispatch Director regarding GIS – Mapping with CAD (FCC Docket 94-102 Cellular Telephone Location Technology). COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend the purchase of a mobile GPS computer system for 911 Central Dispatch to use in meeting FCC docket 94-102 requirements for mapping at a cost not to exceed $6,000. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Motion carried. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend the hiring of two college interns for assignment in the GIS department for up to 40 hours each per week. Term of temporary employment is not to exceed August 31, 2001, with the scope of work for the two interns to be toward the establishment of a mapping database to be incorporated into the 911 CAD system. Wages for the interns would not exceed $9.00 per hour with actual miles traveled to work to be reimbursed at the current county mileage reimbursement rate. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to concur with the Committee recommendation. Motion carried.
ST. JOHNS AREA CHAMBER OF COMMERCE REQUEST FOR COUNTY TO JOIN THEIR ORGANIZATION	Chairperson Pierson introduced discussion regarding a request from the St. Johns Area Chamber of Commerce to join their organization. The County received a legal opinion advising there must be some specific legislation or constitutional provision that would authorize expenditures to any association or corporation. As a result of this opinion, Administration recommends declining the offer to join the St. Johns Area Chamber of Commerce. The Committee requests the Administrator to send a letter declining their invitation.
CONCEALED WEAPONS STATUTE ISSUE TABLED TO NEXT FINANCE AND PERSONNEL COMMITTEE MEETING	Chairperson Pierson introduced discussion regarding the Concealed Weapons Statute and an opinion received from legal counsel on the statute. COMMITTEE ACTION: Commissioner Rademacher moved, supported by Commissioner Martin to table this matter until the next Finance and Personnel Committee meeting. Motion carried.
CLOSED SESSION COLLECTIVE BARGAINING REGARDING HEALTH CARE ISSUES	COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to proceed to executive session to discuss collective bargaining issues regarding Health Insurance Benefits. Motion carried. Commissioner Bauerle moved, supported by Commissioner Zeeb to proceed to open session. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner’s comments. There were no Commissioner’s comments.

BOARD MEETING
EXECUTIVE SESSION TO DISCUSS HEALTH BENEFITS AS IT RELATES TO COLLECTIVE BARGAINING UNITS	BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to proceed to executive session to discuss Health Benefits as it relates to the Collective Bargaining Units. Motion carried unanimously. Commissioner Pierson moved, supported by Commissioner Martin to proceed to open session. Motion carried unanimously.
COUNTY HEALTH INSURANCE COVERAGE CHANGED TO PHP	BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to recommend changing the County’s Health Insurance from Self-funded Weyco Plan to Physicians Health Plan. Medical, Drug and Vision Coverage will be covered by PHP and Dental, W.I., COBRA and Flex will still continue to be administered through Weyco. Discussion followed regarding opening a window to allow for employees to make changes in their flex accounts. Commissioner Hummel moved to amend the motion to opt out of the Abortion coverage for the PHP Plan. Motion failed for lack of support. Voting on the original motion. Motion carried. Commissioner Hummel voted no.
POAM AND COAM LETTERS OF UNDERSTANDING AS TO HEALTH CARE BENEFITS	BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Zeeb to adopt the Letters of Understanding between the Clinton County Board of Commissioners and the Police Officers Association of Michigan and the Command Officers Association of Michigan relating to Health Care Benefits and authorize the necessary signatures. Discussion followed. Motion carried unanimously.
APPROVAL OF AUDIT, PAYROLL AND GENERAL FUND WEEKLY BILLS	Commissioner Pierson, Finance Chairperson reported that the audit was conducted with bills totaling $432,091.47 plus payroll of $545,220.50 and general fund weekly bills totaling $50,433.74 for a grand total of $1,027,745.71. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to approve the audit, payroll and general fund weekly bills. Motion carried.
ADJOURNMENT	BOARD ACTION: With no further business to come before the Board, Commissioner Hummel moved, supported by Commissioner Rademacher to adjourn. Motion carried. ________________________ Diane Zuker, County Clerk NOTE: These minutes are subject to approval on May 29, 2001.