March 27, 2001 Board Minutes

DATE 03/27/2001	The Clinton County Board of Commissioners met Tuesday, March 27, 2001 at 9 a.m. with Chairperson Arehart presiding.
MOMENT OF SILENCE, PLEDGE OF ALLEGIANCE AND ROLL CALL	Chairperson Arehart called for a moment of silence. The pledge of allegiance was given to the flag. Roll was called and a quorum reported. Present were Larry Martin, Mary L. Rademacher, John W. Arehart, Russel Bauerle, Virginia Zeeb, Scott Hummel and Sara Clark Pierson.
COUNTY PERSONNEL	Ryan Wood, Jeanette Smith and Tom O'Bryant.
VISITORS	Shirley Huguelet, Patrick Feldpausch, Dave Pohl, Howard Straub III, Larry Clark, Vern VanBuren, Bob Craig, Virginia Stambersky and Doug Schafer.
MINUTES OF 02/27/2001	The minutes of February 27, 2001 were presented. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Bauerle to approve the minutes as printed. Motion carried.
AGENDA	The agenda was reviewed. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Martin to approve the agenda as printed. Motion carried.
COMMUNICATIONS	There were no communications.

ADMINISTRATOR’S REPORT	Ryan Wood, Administrator gave the following report: Telephone funds were used to complete a revision to the county’s phone system to eliminate false calls to 911 from within the Courthouse. In addition, these changes will allow Central Dispatch to identify the exact location of emergency 911 calls from within the County Offices.
PUBLIC COMMENTS	Chairperson Arehart called for public comments. Bob Craig, resident of the City of St. Johns addressed the Board and introduced himself as a candidate for the 86^th District State Representative. Mr. Craig outlined the issue of Taxation of Manufactured Housing, on which he is taking a public stand. Mr. Craig also presented written remarks to the Board, which he made at an Eagle Township meeting on March 24^th. Dave Pohl, resident of Fowler introduced himself as a candidate for the 86^th District State Representative. Mr. Pohl outlined some issues of importance that will be used in his campaign, which included Grass Roots, Manufactured Housing and Agriculture.
DRAIN 2000 ANNUAL REPORT	Tom O'Bryant, Drain Commissioner presented the 2000 Annual Drain Report. Mr. O’Bryant also noted that he was elected as the President of the Michigan Association of Drain Commissioners to a 2 year-term beginning February 2001. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Zeeb to accept the report and place on file and extend appreciation to Mr. O’Bryant and staff for a fine job. Motion carried.
ZONING	John Hodges, County Planning Director presented the following Zoning matters:
PC-37-12-2000 REZONE GARY VANDENBERG BINGHAM TOWNSHIP SECTION 15 (TABLED 12/15/2000)	PC-37-12-2000 Rezone request submitted by Gary Vandenberg (Wal-Mart) to rezone a parcel from R-3 under the City of St. Johns Zoning to B - Commercial under Bingham Township Zoning in Section 15 of Bingham Township. Mr. John Hodges noted that no additional information has been received regarding the Wal-Mart issue. This matter will remain tabled.

PC-07-03-01 LANGUAGE AMENDMENT TO SECTION 5.2.1 OF THE ZONING ORDINANCE

FRONTAGE ON PUBLIC STREET FOR DEVELOPMENT

TABLED

PC-07-03-01 A language amendment to the Clinton County Zoning Ordinance, Article 5, Section 5.2.1, to require frontage on a public street for development purposes, OR-50-01.

Mr. Hodges reported that this proposed change is a result of a request by the Clinton County Assessors Association that further development of private roads be precluded in the County. However, the language proposed by the Assessors may not be consistent with the provisions of the Land Division Act. Therefore, rather than prohibit the construction of private roads, the Planning Commission is recommending adoption of language that would limit development on newly created parcels to those which have frontage on a public street.

Chairperson Arehart called for questions and comments by Commissioners:

Commissioner Arehart requested clarification of the amended language. Mr. Hodges agreed that this would not affect any parcels currently on private roads. However, any further parcel splits on existing private roads would be required to meet the County road standards and be accepted as public roads before they could be developed. Additionally, any existing parcel that is on a private road that has not been developed is a legal lot of record and can be built on. The existing parcels would be grandfathered in.
Commissioner Pierson stated that there are private roads all over the County. She is concerned that the owners of parcels that have not been split on private roads would be required to obtain a variance in order to split future parcels. This would restrict them from developing on future splits because they don't have the public road frontage required. She feels this would place a hardship on these particular landowners.
Commissioner Martin would like to research the number of private roads currently in the County and how much land is existing on those private roads that could be developed. Mr. Martin would like to see no more private roads and grandfather the existing private roads in.
Commissioner Hummel suggested that this be reviewed with the update of the Comprehensive Land Use Plan and Zoning Ordinance.

Chairperson Arehart called for Public comments:

David Morris, Eagle Township Supervisor noted that there are existing private roads that have opportunities for more development and splits. Mr. Morris feels that existing private roads should be grandfathered in and allow the parcels to be split and developed to the highest and best use.
Shirley Huguelet, Riley Township spoke briefly. Ms. Huguelet noted that persons who purchase property on private roads must be informed prior to purchase that the County Road Commission has nothing to do with the road. She is concerned that this amendment would prevent future splits, development and cause hardships on landowners.

Pat Feldpausch, DeWitt spoke regarding Planned Units of Development on private roads. PUD's are good for clustering of homes. These homes can be placed closer to a private road, but if the private roads had to meet County requirements you would have to allow for the 66-ft. right of way.

BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to table this matter to gather additional information regarding the impact on PUD's, the issue of grandfathering in areas where there are private roads with lots that have not been split, identify the number of private roads in existence in the County and further, to obtain clarification from the Road Commission on rural road standards and the feasibility of establishing more flexible standards for rural roads serving only a few homes. Motion carried.

PC-01-03-01 SPECIAL USE PERMIT ALLEN & PAM LUTTIG EAGLE TOWNSHIP SECTION 13 EXPANDED HOME OCCUPATION REFERRED BACK TO PLANNING COMMISSION

PC-01-03-01 Request for Special Use Permit submitted by Allen and Pam Luttig in Section 13 of Eagle Township for an expanded home occupation; storage of antiques for selling off the premises. The address of the property is 13097 S. Wright Road, Eagle, Michigan.

Chairperson Arehart called for Commissioner’s comments:

Chairperson Arehart questioned whether this business has been in operation with a regular home operation permit. Mr. Hodges noted that they have been in operation without a permit. Also, Mr. Arehart questioned whether storage trailers would be permitted on the property.

Commissioner Zeeb requested clarification as to the type of antiques being sold. Mr. Hodges felt this question would be better directed to the owners, as he was unsure.

Commissioner Pierson noted complaints she received from neighboring property owners. She does not believe that this business complies with the uses allowed under an expanded home occupation. She views this as a warehousing activity on a residential lot.

Commissioner Bauerle stated that the site plan, does not give a complete picture of the site. He does not feel this business can comply with the conditions of the SUP intended to prohibit the continuation of certain activities associated with this use.

Chairperson Arehart called for Public comments. There were no Public comments.

BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to deny the request for Special Use Permit because it does not comply with the expanded home use purpose, specifically being a profession or service. Secondly, that it can not be conducted in a manner in which the neighbors would be unaware of the activities and that this type of business is not appropriate in a residential neighborhood. Third, the size of the business does not appear to be under 4000 square feet as required by the ordinance because of the two additional buildings. And finally, the Luttig’s past practice of not complying with the County Ordinance offers little guarantee that there will be compliance with the Special Use Permit. Brief discussion followed. Motion withdrawn.

Commissioner Pierson moved, supported by Commissioner Hummel to refer this matter back to the Planning Commission to look at the following: Section 7.2.6(A) - Definition: specifically "an accessory use of service or professional character"; Section 7.2.6(C) - Purpose: specifically "conducted that the average neighbor, under normal circumstances would not be aware of its existence"; Section 7.2.6(D)(11) - Standards: "area shall not exceed 4000 square feet"; and finally the lack of compliance in the past. Motion carried. Commissioner Bauerle voted no.

PC-02-03-01 REZONE FROM INDUSTRIAL TO AGRICULTURAL

GARY & GINNY STAMBERSKY

DUPLAIN TOWNSHIP

SECTION 12

APPROVED

PC-02-03-01 Petition for Change of Zone submitted by Gary and Ginny Stambersky in Section 12 of Duplain Township, to Rezone property at 7780 N. Hollister Road, from I-Industrial to A-2 Agricultural, for wildlife habitat, family recreation purposes, and a future family home site, OR-54-01.

Chairperson called for Commissioner questions or comments. There were none.

Chairperson Arehart called for Public comments.

Ginny Stambersky spoke briefly regarding their intentions for this site.

BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to concur with the recommendation of the Planning Commission to approve the request to Rezone. Discussion followed. Voting on the motion by roll call vote, those voting aye were Pierson, Zeeb, Hummel, Rademacher, Bauerle, Martin and Arehart. Seven ayes, zero nays. Motion carried.

PC-05-03-01 SPECIAL USE PERMIT ECHO HOUSING MEDICAL HARDSHIP DOUG & MARILYN SCHAFER DALLAS TOWNSHIP SECTION 25 APPROVED	PC-05-03-01 Request for Special Use Permit submitted by Doug and Marilyn Schafer in Section 25 of Dallas Township for a temporary dwelling, ECHO housing (medical hardship), at 2718 N. Hinman Road, Fowler, Michigan. Chairperson Arehart called for Commissioner’s comments: Commissioner Rademacher encouraged the Board to approve this request. Chairperson Arehart called for public comments. None were offered. BOARD ACTION: Commissioner Rademacher moved, supported by Commissioner Bauerle to concur with the recommendation of the Planning Commission to approve the request for Special Use Permit. Voting on the motion by roll call vote, those voting aye were Rademacher, Bauerle, Hummel, Martin, Pierson, Zeeb and Arehart. Seven ayes, zero nays. Motion carried.
PC-06-03-01 SPECIAL USE PERMIT DRIVE VARIANCE L.D. CLARK COMPANY L.L.C. GREENBUSH TOWNSHIP SECTION 29 APPROVED	PC-06-03-01 Request for Special Use Permit submitted by L.D. Clark of L.D. Clark Company, L.L.C. in Section 29 of Greenbush Township for a variance for an additional south drive to DeWitt Road. The property is located at 4394 N. DeWitt Road, St. Johns, Michigan, and is currently used as a sand and gravel pit. Chairperson Arehart called for comments. There were none. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the recommendation of the Planning Commission to approve the request for Special Use Permit. Voting on the motion by roll call vote, those voting aye were Zeeb, Rademacher, Martin, Hummel, Pierson, Bauerle and Arehart. Seven ayes, zero nays. Motion carried.
APPROVAL OF COMMISSIONER'S EXPENSE ACCOUNTS	Commissioner's Expense Accounts were presented. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Pierson to authorize the Chairperson and Clerk to approve the expense accounts following their review. Motion carried.
COMMITTEE REPORTS	The following are reports of Committee meetings:
BUILDING & GROUNDS COMMITTEE MEETING	Commissioner Zeeb, Chairperson of the Building and Grounds Committee reported on a meeting held March 19, 2001.
AGENDA APPROVED	Chairperson Zeeb called the meeting to order. COMMITTEE ACTION: Commissioner Hummel moved, supported by Commissioner Martin to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS	Chairperson Zeeb requested limited public comments. There were no public comments.
CLARK CONSTRUCTION CHANGE ORDER REQUEST	Chairperson Zeeb introduced a Change Order request from Clark Construction in the amount of $7,232 for the additional cost of Liability Insurance coverage on the Courthouse project. The Building Authority authorized payment for any and all disputes on August 25, 2000 in the amount of $136,253.89. Clearly the county is in a position to refuse this request. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Hummel to table the request from Clark Construction for the additional cost of Liability Insurance coverage on the Courthouse project until the April Building and Grounds Committee meeting. Motion carried.
COURTHOUSE REMAINING PUNCH LIST ITEMS	Chairperson Zeeb introduced a punch list from the Courthouse project related to project completion. The outstanding items along with the corresponding status of each are listed for your information. Handrails – to be made by Taylor Made within 6 weeks (No cost to county) Patch concrete steps in front of building. Put curb line in on southwest corner of property – Done when weather allows (No cost to county) South concrete steps – Clark will research ways to enhance appearance of steps (No cost to county) Two leaks in garden level when it rains – DC Byers will dig & repair when weather allows - May 1, 2001 (No cost to county) Invensys - Spare parts for the control system – To be delivered on Wednesday March 21, 2001 (No cost to county) Shaw-Winkler - Glycol tests show 18% in the chiller loop. Specs called for 50% and inhibited. Shaw-Winkler has taken test sample and awaiting results (No cost to county) Shaw-Winkler - Letter dated 1/7/00, items B,C and E have not been addressed or resolved – Hope to resolve by April 1, 2001 (No cost to county) Courthouse SnowMelt Systems: The circulation pumps are installed in the wrong side of the circulation loops. Referred to engineer. Options: 1)Change pumps 2)CB to Reprogram 3)Moving the 4-way valve (No cost to county per Brian Knox) Courthouse Steel Columns – In the inactive storage areas the fire proofing is suppose to be covered to protect from abrasion. (Cover ordered – $346 plus labor, County obligation) Clinton County has paid for the extra podium and tables for District Court #2 from Haussman Construction – (Resolved and received) Issues with the Landscaping & Sprinkler System with Gootjes – (Resolve with 5 year warranty contract) and/or (project does not meet specifications and should be redone) Clark will check on history of work and how to resolve. Issues with smoke intake into AHU-1 – Coffman Electrical to test (Cost to be determined) Options - Outside air shutdown - $1,258 Filters that take care of fumes - $8,000 to $10,000 Exhaust out of airstream COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Hummel to recommend to the Building Authority payment to Coffman Electrical for testing at a cost of $1,392 and Generator Control placing outside air shutdown from Invensys Building Systems at a cost of $1,258. Motion carried. Letter dated 1/8/01 – Most items completed (No cost to county) Service invoice request for Siebe to relocate 2 room temperature sensors. The $840 charge was taken care of – Resolved by Clark (No cost to county) Warranty for the Leibert UPS system in the courthouse – Resolved by Clark (No cost to county) Install cat 5 cables in the FOC area – Brian Knox will resolve by April 1, 2001. (No cost to county) Front steps for Courthouse, rust coming through concrete – Clark Construction will resolve (No cost to county) Front date stone for time capsule – to be installed when ready in contract (No cost to county)
PUBLIC COMMENTS	Chairperson Zeeb requested limited public comments. There were no public comments.

COMMISSIONER'S COMMENTS	Chairperson Zeeb requested Commissioner's comments. Commissioner Zeeb spoke regarding a letter from David Ivan on upgrading 4-H grounds and buildings at no cost to the county. Discussed master plan for area. Next Building Committee meeting is April 10, 10:00 a.m.
LAW AND COURTS COMMITTEE MEETING	Commissioner Hummel, Chairperson of the Law and Courts Committee reported on a meeting held March 22, 2001.
AGENDA APPROVED	Chairperson Hummel called the meeting to order. COMMITTEE ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS	Chairperson Hummel requested limited public comments. There were no public comments.
2001 CHILDCARE ESTIMATED COSTS FOR COURT WARDS	Chairperson Hummel introduced the childcare estimated cost for 2001 as presented by Mr. Fred Gibbs, Probate and Juvenile Court Director. The net cost for Court Wards is $268,307 and State Wards is $134,826. Currently costs are within budget.
SURVEY OF COMPARABLE COUNTIES STAFF SIZE	Chairperson Hummel noted information received regarding a survey of comparable counties staff size. No action taken.
PUBLIC ACT 503 EFFECTIVE JUNE 1, 2001 WHICH WILL INCREASE HUMAN RESOURCE AND FINANCIAL COSTS TO COUNTIES	Chairperson Hummel introduced discussion regarding PA 503 – effective June 1, 2001. New legislation will increase human resource and financial cost to counties. The intake process is becoming more complex and lengthy. This legislation removes the case from the adjudicative process unless the court gives written notice to the prosecuting attorney of the court’s intent to remove the case from the adjudicative process and allows the prosecuting attorney the opportunity to address the court on that issue before the case is removed from the adjudicative process. Before any formal or informal action is taken, the prosecutor shall give the victim notice of the time and place of the hearing on the proposed removal of the case from the adjudicative process. The victim has the right to attend the hearing and to address the court at the hearing. The court shall order the juvenile or the juvenile’s parents to provide full restitution as provided in section 44.
JUVENILE PREVENTION PROGRAM UPDATE	Chairperson Hummel introduced the prevention program update. Juvenile Court is rehabilitation and discipline vs. punishment. Carolyn Delavan is averaging 11 – 12 hours per week in the last 6 weeks. The following areas are being tracked. Youth contact time – 14 hours Family contact time – 20 hours Administration times - 18 hours Community contact time – 7 hours Juvenile Court staff time – 20 hours
PUBLIC COMMENTS	Chairperson Hummel requested limited public comments. There were no public comments.
COMMISSIONER'S COMMENTS	Chairperson Hummel requested Commissioner's comments. There were no Commissioner comments.

FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Martin, Personnel Chairperson reported on a Finance and Personnel Committee meeting held March 8, 2001.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Hummel moved, supported by Commissioner Bauerle to approve the revised agenda. Motion carried.
RESOLUTION 2001-6 PROCLAIMING THE WEEK OF APRIL 22-28, 2001 CRIME VICTIM'S RIGHT WEEK	Commissioner Pierson introduced correspondence received from the Prosecutor regarding the 2001 National Crime Victim’s Rights Week April 22 to April 28. Ms. Anita Rositas, Victim/Witness Coordinator was present for any questions. COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Bauerle to recommend the adoption of a Resolution proclaiming the week of April 22-28, 2001 as Crime Victim’s Right Week and urge citizens of this County to use the week to reaffirm their commitment to see that crime victims receive respect, understanding and help throughout the year. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Chairperson Arehart noted that the ceremony will take place April 22^nd @ 2 p.m. Motion carried. (INSERT RESOLUTION)
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. Friend of the Court, Terry Clarke, spoke regarding : Jim Fay night (SMILE) How To Raise Your Kids Without Raising The Roof CSES – conversion project moving as planned. May 1, 2001 is the cut date to complete the project. CSES Case Closure – cases need to be closed prior to conversion and we expect no problems. MSDO – Sending checks to central collection point. Anticipate problems in collection and disbursement. CRP Program – talk that the State may amend contracts to counties, reducing payments.

JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT	Chairperson Pierson introduced discussion regarding the Juvenile Accountability Incentive Block Grant. An additional $10,000 is being offered with a match to receive at $1,111. The additional dollars are needed for the following: a) Expansion of our current JAIBG Program Federal $4,500 Match $500(Community Service Projects) 45% b) Information sharing system. 35% $3,499 389 (Purchase and update computer programs) c) Accountability-based programs. 20% $2,001 222 (You and the Law) Total: 100% $10,000 $1,111 COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Bauerle to recommend acceptance of the additional $10,000 being offered by the Federal Government through the State of Michigan for the Juvenile Accountability Incentive Block Grant, with in-kind match of $1,111 to be transferred from contingency. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Motion carried.
MAINTENANCE REQUEST TO PURCHASE ADDITIONAL AUDIENCE CHAIRS FOR MEETINGS	Chairperson Pierson introduced a request from Mr. Blaine Stevens, Maintenance Director, for 50 extra audience chairs for use during evening meetings at a cost of $4,062. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend the purchase of 50 audience chairs at a cost of $4,062 to be paid with a budget adjustment to Capital Improvements – increasing 245-26500-699390 by $4,062 and increasing 245-26500-980000 by $4,062, project number 12901. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.
WASTE MANAGEMENT REQUEST FOR LEGAL SERVICES	Chairperson Pierson introduced a request from Waste Management for legal services, including on-going monitoring of the Granger/Ingham County lawsuit and the preparation of a legal brief if and when Attorney Doug Van Essen deems that action necessary. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Hummel to recommend legal services from Mr. Doug Van Essen for on-going monitoring of the Granger/Ingham County lawsuit, along with the preparation of a legal brief if and when deemed necessary. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Motion carried.

COOPERATIVE EXTENSION CROPS VALUE ADDED AGENT INTRODUCED	Chairperson Pierson introduced Mr. Dave Ivan, Cooperative Extension Director. Mr. Ivan introduced Ms. Marilyn Thelen, Crops Value Added Agent. COMMITTEE RECOMMENDATION: Commissioner Zeeb moved, supported by Commissioner Rademacher to recommend concurring with MSU’s hiring of Ms. Marilyn Thelen, Crops Value Added Agent. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Zeeb to concur with the Committee recommendation. Motion carried.
OFFER TO PURCHASE OLD DISTRICT COURT PROPERTY	Chairperson Pierson introduced discussion regarding an offer received from the Mint City Free Methodist Church to purchase the District Court Building. Currently there are 77 offsite-parking spaces of which 75 are assigned. The 77 spaces are made up of 28 spaces at the St. Joseph lot and 49 at the Wilson lot. When the Ernst lot is completed, the county will have an additional 26 spaces and is likely that at this point, the St. Joseph lot lease will be discontinued. There will be 75 available spaces at this point and 75 assigned spaces leaving no room for growth. The acquisition of the Mint City Free Methodist Church and Parsonage would provide the County with the opportunity to secure an additional 44 spaces. Parking has been a source of concern throughout the project. COMMITTEE ACTION: Commissioner Zeeb moved, supported by Commissioner Rademacher to authorize Administrator Wood and Chairperson Arehart to pursue additional parking for the County. Motion carried.
BUILDING ISSUES UPDATE	Chairperson Pierson introduced Mr. Gary Webster with an update on Building Issues. Annual Building Officials Conference – it was announced that a single building code for the state will be effective July 31, 2001. The International code will be uniform. New Legislation – schools in Michigan will be inspected on buildings Transition in office with Mr. John Hodges as the new Development Director is going smoothly. John does commercial projects along with Zoning Board of Appeals. Commissioner Zeeb requested explanation of how Clinton County deals with nuisance complaints. Commissioner Bauerle noted that complaints should be forwarded to the Planning and Zoning Department for action. Commissioner Hummel requests to be reactive rather than proactive on nuisance issues. Soil Erosion Control – Mr. Webster would be happy to give to some other organization.
PUBLIC COMMENTS	Commissioner Pierson requested limited public comments. Administrator Wood reported on Health Care Administrator Wood reported on the Washington NACO conference

COMMISSIONER'S COMMENTS	Commissioner Pierson requested Commissioner's comments. Commissioner Hummel announced that he is running for Representative seat if Governor calls special election. Commissioner Clark reported on the Eagle Land Use Plan. Commissioner Zeeb reported on a Tri-County Intergovernmental meeting. Commissioner Pierson attended a Land Use Meeting at the Harley Hotel.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Martin, Personnel Chairperson reported on the Finance and Personnel Committee meeting held March 22, 2001.
AGENDA APPROVED	Chairperson Martin called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Hummel moved, supported by Commissioner Bauerle to approve the agenda as amended. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
CTFE GRANT POSITION CONTINUED	Chairperson Martin introduced Ms. Christine Quinn, Executive Director for the Clinton Task Force on Employment regarding a request for the continued collaboration of Clinton County and CTFE for the Clinton County Employment Service Center funding for the next two years. COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Bauerle to recommend approval for continuation of a 100% grant funded 1.0 FTE position for the purpose of conducting Employment Services (ES) through the Clinton Task Force on Employment, Inc. (CTFE) located at the Wilson Center. The Chair of the Board of Commissioners of the County of Clinton shall execute such documents as are necessary to effectuate this program, provided that while the County of Clinton is acting as fiduciary for this program, no General Fund monies shall be expended beyond those designated through the grant for the requested position and its related expenses. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to concur with the Committee recommendation. Motion carried.
REGISTER OF DEEDS REQUEST TO PURCHASE COUNTY MAP COMPACT DISC PACKAGE WITH UPDATES	Chairperson Martin introduced Register of Deeds, Carol Wooley, regarding a request to purchase one set of the Clinton County Maps – Compact Disc package from MicroScan Maps, Ltd. for a total cost of $1,875 and the first 6 month update in July 2001 for $200. COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Bauerle to recommend the purchase of one set of Clinton County Maps – Compact Disc package and the first 6-month update in July 2001 at a total cost of $2,075, with payment to be determined by the budget director through the tax processing remonumentation fund, and if necessary, deducted from contingency, increasing the Microfilming Other Contractual Service (10l-23500-820000) by the same. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the Committee recommendation. Motion carried.

SHERIFF INMATE HOUSING AGREEMENT	Chairperson Martin introduced an Inmate Housing Agreement from Statewide Security Transport, Inc. It is anticipated that the county would house 25 inmates at a rate of $33.50 on a regular basis as a result of this agreement. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend acceptance of the three year Inmate Housing Agreement between the County of Clinton, the Clinton County Sheriff’s Office and Statewide Security Transport, Inc. for up to 25 beds, with the Chairperson and County Clerk signing on behalf of the entire Board of Commissioners. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Motion carried.
PLANNING COMMISSION APPOINTMENTS	Chairperson Pierson introduced discussion regarding Planning Commission appointments. This item will be referred to the Physical Resource Committee. No action taken.
SHERIFF REQUEST FOR INKLESS FINGERPRINTING TECHNOLOGY	Chairperson Pierson introduced a request from Sheriff Kangas for application to the State of Michigan for inkless fingerprinting technology through the Cops More grant. COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Bauerle to recommend the Sheriff to apply to the State of Michigan for inkless fingerprinting technology through the Cops More grant. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Motion carried.
FEMA REIMBURSEMENT REQUEST TO COVER EXPENSES OF RECORD SNOWFALL IN DECEMBER OF 2000	Chairperson Pierson introduced discussion regarding potential FEMA reimbursement related to the record snowfall in December 2000. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Hummel to recommend authorizing the appropriate officials to sign the FEMA reimbursement request form for County expenses related to the record snowfall in December 2000. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.
REQUEST FOR SUPPORT FROM THE FRIENDS OF THE LOOKING GLASS RIVER WATERSHED PROJECT	Chairperson Pierson introduced correspondence received from Ms. Gloria Miller, President of Friends of the Looking Glass River Watershed, requesting a letter of support in applying to the Department of Environmental Quality for a grant to improve the watershed. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Hummel to recommend writing a letter of support on behalf of the Friends of the Looking Glass River Watershed to the Department of Environmental Quality supporting improvement of the watershed. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried.

SALE OF OLD DISTRICT COURT TO MINT CITY FREE METHODIST CHURCH	Chairperson Pierson introduced discussion of the sale of District Court. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Hummel to recommend ratification of the agreement for purchase and sale of real property between Mint City Free Methodist Church and the County of Clinton as executed by Chairperson John Arehart on March 16, 2001. Ongoing liability will be researched. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Discussion followed. Motion carried.
GREEN SPACE COMMISSION BY-LAWS	Chairperson Pierson introduced discussion of the Green Space Commission by-laws and requested approval. Commissioner Hummel questioned the name of the Commission. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend the approval of the Green Space Commission (Parks and Recreation) by-laws as presented. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried.
GREEN SPACE COMMISSION STAFFING DISCUSSED	Chairperson Pierson introduced discussion regarding the staffing of the Green Space Commission. Ms. Lynn Wilson is the staff person assigned to the Green Space Commission. Ms. Wilson should contact members of the Committee regarding meeting times and their availability. No action taken.
AGRICULTURAL AND OPEN SPACE COMMITTEE FUNDING TO SUPPORT THE PROGRAM	Chairperson Pierson introduced discussion regarding the Agriculture and Open Space Committee. Commissioner Bauerle requested funding of $2,500 to support the program. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend authorizing the funding of $2,500 (professional printing and etc.) for the Agriculture and Open Space Committee to be paid from the Board of Commissioners special projects line item. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried.
COMPREHENSIVE PLAN UPDATE, RECREATION PLAN AND ZONING ORDINANCE REVISIONS SELECTION COMMITTEE	Chairperson Pierson introduced discussion regarding the Selection Committee for the Comprehensive Plan Update, Recreation Plan and Zoning Ordinance revisions. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Hummel to recommend the appointment of Mr. Chuck Nelson, Mr. James Squires, Ms. Stephanie Ward, Mr. John Arehart and Mr. Russel Bauerle to the Selection Committee which will view the Comprehensive Plan Update, Recreation Plan and Zoning Ordinance revisions. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.

PUBLIC COMMENTS	Chairperson Pierson introduced limited public comments. Drain Commissioner O’Bryant requested status information regarding soil and sedimentation control. This item will be referred to the Physical Resource Committee. Administrator Wood reported on the following: Health Insurance updates. Natural Gas price cap is coming off April 1. We expect to see a substantial jump in pricing. County Transportation – met with Foster Swift regarding draft document. CSES – moving ahead. Meeting the 12^th of April regarding conversion update. Sheriff – Capital Improvement Fund ($13,000 for walk-in freezer project) The freezer project is on hold and Administration authorized spending $2,500 for replacement bunks for the jail to meet state code from the Capital Improvement Fund. RFP’s were received related to imaging and financial software. Plante Moran offered services. They will assist the County in the development of RFPs for vendors. Jail Study and Animal Study proposals to be coming up soon.
COMMISSIONER'S COMMENTS	Chairperson Pierson introduced Commissioner's comments. Commissioner Pierson stated that Watertown questioned a $5 inquiry fee from the Drain Commissioners office over title company information. Commissioner Pierson noted that Supervisor Dave Morris would like to have the Planning Office make copies for the townships. Administrator Wood will meet with Mr. John Hodges regarding uniform protocol for dealing with townships. Commissioner Rademacher discussed private roads and a county ordinance change that will no longer allow splits off the private roads. Mr. Dave Morris is concerned that Planning may not allow persons a variance to split property. Commissioner Arehart reported on Transportation. We are moving towards an Authority to be controlled by the Board of Commissioners, without any liability to the Board. The statute disallows a County Commissioner to be on Authority Board.
BOARD MEETING
APPROVAL OF AUDIT, PAYROLL AND GENERAL FUND WEEKLY BILLS	Commissioner Pierson, Finance Chairperson reported that the audit was conducted with bills totaling $461,369.54 plus payroll of $542,871.84 and general fund weekly bills totaling $145,583.68 for a grand total of $1,149,825.06. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to approve the audit, payroll and general fund weekly bills. Motion carried.
COMMISSIONER’S COMMENTS	Chairperson Arehart reminded the Commissioners of the Farm Bureau local affairs luncheon today with John Hodges, County Planning Director as the speaker. Commissioner Bauerle noted that the Farmland Preservation booklet has been updated and copies are available.
ADJOURNMENT	BOARD ACTION: With no further business to come before the Board, Commissioner Pierson moved, supported by Commissioner Zeeb to adjourn. Motion carried. ___________________________ Diane Zuker, County Clerk NOTE: These minutes are subject to approval on April 24, 2001.