Board Minutes February 29, 2000

DATE 02/29/2000	The Clinton County Board of Commissioners met Tuesday, February 29, 2000 at 9 a.m. with Chairperson Hawks presiding.
INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL	Commissioner Scott Hummel gave the invocation. The pledge of allegiance was given to the flag. Roll was called and a quorum reported. Present were John Arehart, Russel H. Bauerle, Richard Hawks, Scott A. Hummel, Larry Martin, Sara Clark Pierson and Mary Rademacher.
COUNTY PERSONNEL	Ryan Wood, Jeanette Smith and Deb Sutherland.
VISITORS	Shirley Vail, Matthew Tolbert Smith, Mr. and Mrs. Bernard Deyarmond, Gary VanOrsdol, Warren Malkin, William Hicks, Beverly J. Wedel, Peggy J. Duncan, Rod Wilson, Theda Sinke, Maureen Shank, Charlene Minerich, Stephen M. Earls, Ryan Velting and Mr. and Mrs. Scott Deyarmond.
MINUTES OF 01/25/2000	The minutes of January 25, 2000 were presented. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Arehart to approve the minutes as presented. Motion carried.
CLOSED SESSION MINUTES OF 02/10/2000 & 02/17/2000	The closed session minutes of February 10th and February 17^th were reviewed. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Hummel to approve the closed session minutes as presented. Motion carried.
AGENDA	The agenda was amended to include the following item: Ratification of the COAM Contract BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to approve the agenda as amended. Motion carried.
COMMUNICATIONS	The following communications were reviewed: Letter from U.S. Census Bureau regarding 2000 Census Letter from Capital Area Michigan Works regarding recent name change BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to accept the communications and place on file. Motion carried.

ADMINISTRATOR’S REPORT	Ryan Wood, Administrator gave the following report: Lease Agreement with St. Joseph Catholic Church for parking has been received and will be effective March 15^th. Transportation Committee is continuing to meet. There are issues that still need to be addressed with CATA. A Preliminary Analysis has been received from the County’s Attorney regarding the Olive Tree lawsuit. The cost sharing for the M-21 signal reconfiguration has been denied by MDOT.
PUBLIC COMMENTS	Maureen Shank, Theda Sinke and an unidentified individual all residents of Olive Township expressed concerns regarding the Landon Litigation and the proposed development of a MHP on Round Lake Road.
ZONING	Gary Webster of Associated Government Services presented the following zoning matters:
PC-04-02-2000 SPECIAL USE PERMIT SUBMITTED BY BERNARD DEYARMOND TO RENEW EXISTING SUP TO CONTINUE OPERATION OF A CONTRACTOR’S BUSINESS APPROVED	PC-04-02-2000 Request for renewal of Special Use Permit submitted by Bernard Deyarmond in Section 34 and 35 of Victor Township to continue operation of a contractor’s business. Commissioner Arehart and Hawks inquired about the number of employees and the language in the permit as it is currently written. Commissioner Bauerle inquired as to whether the annual inspections were in fact being done and recorded in the records. Both Commissioners Bauerle and Martin noted the neatness of the business. Shirley Vail, neighboring property owner, stated that she had no objection to the business, but objected to the way in which the original permit was written. As a result, the size of the business has increased. She also does not feel the Zoning Department is doing their job. In addition, as a Victor Township Board member, she voted against this issue at the Township Board meeting. Matthew Smith, Attorney on behalf of Mr. Deyarmond stated he filed an Affidavit on behalf of Mr. Deyarmond in 1996 regarding the size of the business. He feels that Mr. Deyarmond has complied with all the conditions of the Special Use Permit and that this type of business is an ideal Special Use Permit business. Commissioner Pierson noted that Special Use Permits give the County an opportunity to review these businesses to make sure the conditions are met. She also noted that Special Use Permits are allowed by right. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the recommendation of the Planning Commission to approve the request for renewal of the Special Use Permit with deletion of the sentence "Any change in the size or employees shall be immediately reported to the Clinton County Department of Building and Zoning". Voting on the motion by roll call vote, those voting aye were Rademacher, Bauerle, Hummel, Martin, Pierson, Arehart and Hawks. Seven ayes, zero nays. Motion carried.

PC-05-02-2000 REZONE REQUEST SUBMITTED BY MOTZ DEVELOPMENT, INC. IN SECTION 4 OF BINGHAM TOWNSHIP TABLED AND REFERRED BACK TO PLANNING COMMISSION TO REAFFIRM THEIR DECISION AND REVIEW THE INTENT OF THE ORDINANCE

PC-05-02-2000 Request to Rezone property in Section 4 of Bingham Township to rezone from A-2 General Agricultural to R-2 Single Family Residential submitted by Motz Development, Inc.

Commissioner Pierson noted some of the same concerns, which were raised at the Planning Commission meeting regarding the intent of the Ordinance language. Issues noted included the proposed site being near a City, which has public sewer facilities to service such an area and the Health Department giving approval for 5 lots to have private sewer systems, even though the property is within a sewer district. Additionally, she questioned this development meeting the language requirements as to the site being well serviced by hard surfaced roads, municipal public sewer and water systems.

Commissioner Rademacher felt that the property owners on the 5 lots approved for private sewer systems should not be forced into hooking up to the public sewer system when it becomes available.

BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the recommendation of the Planning Commission to approve the request to rezone. Discussion followed.

Gary VanOrsdol of 1273 Wildcat Road spoke to this issue. He would like this issue revisited by the Planning Commission and the Ordinance looked at again.

Commissioner Martin felt that when this district was drawn up, the Planning Commission intended that this request would meet the requirements necessary for this development.

Commissioner Rademacher moved, supported by Commissioner Arehart to table the motion to approve the request for rezoning. Voting on the motion by roll call vote, those voting aye were Martin, Rademacher, Arehart, Bauerle and Hummel. Those voting nay were Pierson and Hawks. Five ayes, two nays. Motion carried to table.

Commissioner Martin moved, supported by Commissioner Rademacher that this matter be referred back to the Planning Commission to be addressed at their April meeting to reaffirm their decision and/or review the intent of the Ordinance. Motion carried.

PC-26-10-99 SPECIAL USE PERMIT REQUEST SUBMITTED BY UNISITE TO ERECT A SELF SUPPORTING COMMUNICATION TOWER DENIED	PC-26-10-99 Request for Special Use Permit submitted by Unisite in Section 15 of Olive Towm nship to erect a self-supporting communication tower tabled on January 25, 2000. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to remove this matter from the table. Motion carried. Administrator Wood reported that an Evaluation was received from Communication Systems, Inc. to determine the Applicants ability to co-locate on existing towers. Their conclusion was that co-location was not possible and that the tower was necessary to complete the coverage needed. Discussion followed. Commissioner Martin objected to this tower being built. He feels that there are sufficient towers available for co-location. He noted that in the Evaluation received by Communication Systems, Inc., specifically referring to attached maps E and F, that by overlaying the two maps, dual co-location would be possible on Nextell Tower #1 and #2. By co-locating on these two existing towers, Commissioner Martin felt that dual co-location would provide seamless coverage, in fact, he believes they would obtain better coverage than building a new tower. Commissioner Martin inquired of Mr. Stephen Earls, who was present on behalf of Unisite, as to whether co-location is cheaper. Mr. Earls indicated that it is cheaper and quicker to co-locate rather than to build a new tower. Commissioner Hawks noted that the issue of dual co-location was not specifically addressed in the Evaluation provided by Communications Systems, Inc. Commissioner Martin stated that the Evaluation only reported the result of co-location on one tower at a time. Mr. Earls noted that he is not an RF Engineer, but he is familiar with the location of neighboring sites and that dual co-location would be inefficient for Unisite because it would produce redundant coverage. Commissioner Pierson felt that it would preferable for Unisite to have redundant coverage, rather than people having a tower in their backyard or for Unisite to incur the expense of building a new tower. Mr. Earls commented that redundancy is very much a business issue on the part of Unisite. He stated that Unisite is of the opinion that because of the area between the two locations, there is lack of coverage for them and would most likely also lack coverage for Sprint, AT&T, or any other businesses that happen to come in, and that a tower would most likely end up there anyway. He noted that they have co-located three out of four of their sites. He went on to state that in order for Unisite to do their business the best way that they can to satisfy the communities that they are in, as well as satisfy their business objectives, this is the way they approach it. Administrator Wood stated that he spoke with the independent RF Engineer regarding possibility of dual co-location. The Engineer indicated that as outlined in his report dual co-location would require a structural analysis of the towers. Mr. Earls requested that the Board approve this request. He also noted that Unisite is in the business of providing a service to the community and there is currently service all around this particular location, except in this one area. Additionally, Unisite is bound by the Federal Government by License to provide services, such as 911 coverage and if they drop a 911 call with their phones, then Unisite is liable. Again, Mr. Earls requested approval of the Special Use Permit, so they can fill in the gap in the coverage and provide continuous coverage service to the community. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the recommendation of the Planning Commission to approve the request for Special Use Permit submitted by Unisite. Voting on the motion by roll call vote, those voting aye were Arehart, Pierson and Hawks. Those voting nay were Hummel, Martin, Rademacher and Bauerle. Three ayes, four nays. Motion failed.
APPROVAL OF COMMISSIONER’S EXPENSE ACCOUNTS	Commissioner’s expense accounts were presented. BOARD ACTION: Commissioner Rademacher moved, supported by Commissioner Arehart to approve the Commissioner’s expense accounts. Motion carried.
COMMITTEE REPORTS	The following are reports of Committee meetings:
BUILDING COMMITTEE MEETING	Commissioner Martin, Chairperson of the Building Committee reported on a meeting held February 14, 2000.
AGENDA APPROVED	Chairperson Martin called the meeting to order. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
MARKET EVALUATIONS ON COUNTY COMMERCIAL PROPERTY	Chairperson Martin introduced correspondence received from CB Richard Ellis Martin regarding the willingness to do market evaluations on County commercial buildings. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to authorize going forward with the market evaluations on County commercial buildings to be completed by CB Richard Ellis Martin in the amount so quoted. Motion carried.
UPDATE FOR STORAGE IN NEW COURTHOUSE	Chairperson Martin introduced Mr. John Meyer, Architect, regarding a planning update for the storage package. The only area yet to be reviewed is with Mr. Fred Gibbs, Juvenile Court. After review of Juvenile Court, the package will be referred to Clark Construction for letting of the bid next week. No action requested.
FOUNTAIN OPTION SELECTED	Chairperson Martin introduced budget pricing options comparing three fountain options to one landscape option. A decision needs to be made on whether to proceed with the fountain or landscaping only in the circular area north of the building entrance. Fountain options range from $90,00 to $107,000 to complete. The current budget is $115,000. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority proceeding with option #3 for the fountain, suggesting a taller geyser in the center that is between 10 – 12 feet. Motion carried.
REVISION TO COUNTY CLERK’S ELECTION WORKROOM	Chairperson Martin introduced a proposed revision of the County Clerk’s Election Supplies workroom, enhancing the functional use of the space. A decision needs to be made whether or not to proceed with the proposed revision. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Martin to recommend to the Building Authority approval of the revision of the County Clerk’s Election Supplies workroom, creating a 3’ x 7’ doorway and using modular for the shelving and counter area. Motion carried.

BOARD OF COMMISSIONER’S ROOM OPERABLE PANEL FABRIC SELECTED	Chairperson Martin introduced selection discussion regarding a fabric sample brochure for the Board of Commissioners’ room – operable panel partition/room divider. COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority approval of the Architects recommendation of the fabric sample for the operable panel partition/room divider in the Board of Commissioners room being Wicker 42-611. Motion carried.
COURTROOM PUBLIC SEATING FABRIC SELECTED	Chairperson Martin introduced discussion regarding fabric samples for the courtroom public seating. Fabric samples were brought to the meeting. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Hawks to recommend to the Building Authority approval of the Architects recommendation of the fabric sample for the courtroom public seating, being Venus Aztec #1608, upon approval of the Chief Judge. Motion carried.
CLARK CONSTRUCTION MONTHLY REPORT	Chairperson Martin introduced the monthly report for January, 2000 from Clark Construction. The following was discussed: No action requested. Project Summary Cost Report Construction Schedule Construction Photographs
MOVE TO COURTHOUSE	Chairperson Martin introduced discussion regarding the move into the new Courthouse. Information was passed out at the meeting with information for specifications. The Committee concurred with the construction schedule showing Administration, MIS Department, Waste Management and 911 moving on April 17, 2000. The offices will be closed for moving and set-up of the offices.
CHANGE ORDERS	Chairperson Martin introduced the following requests for change orders:
HAUSSMAN CONSTRUCTION	Haussman Construction – purchase and installation of a projection screen and electric screen lift for the Board Room COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority payment to Haussman Construction Company in the amount of $6,792.50 for the purchase and installation of a projection screen and electric screen lift for the Board Room, with the necessary change orders authorized. Motion carried.
SHAW-WINKLER	Shaw-Winkler – work outlined in Bulletin #14 (without snow melt). The Committee concurred with the recommendation of the Project Manager and not proceed with work outlined in Bulletin #14.
SHAW-WINKLER	Shaw Winkler – changing 2 fixtures in the Prisoner Holding Area. COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority payment to Shaw-Winkler in the amount of $613.42 for changing 2 fixtures in the Prisoner Holding Area, with the necessary change order authorized. Motion carried.

VIDCOM SOLUTIONS	Vidcom Solutions – work outlined in Bulletins 10 and 13. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority payment to Vidcom Solutions in the amount of $1,215 for work outlined in Bulletins 10 and 13, with the necessary change order authorized. Motion carried.
WM. REICHENBACH	Wm. Reichenbach – ceiling changes in the Prisoner Holding Area, Garden Level Locker and Shower Rooms. COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority payment to Wm. Reichenbach in the amount of $6,783.88 for ceiling changes in the prisoner holding area, garden level locker and shower rooms, with the necessary change order authorized. Motion carried.
BULLETINS #18 AND #19 DISCUSSED	Chairperson Martin introduced the following Bulletins for information only: No action requested. Bulletin #18 for quotation – Elevator Coordination Bulletin #19 for quotation – Addressing Sheriff’s Security and Holding Cell Areas
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments. Fax regarding easement with St. Joseph Church GTE lot (Owosso Advocating on our behalf with home office located in Texas) Wilson Street estimate - $15,000 Furniture – dispense furniture to any satellite county office (sheriff – circuit court probation) who have needs, sell modular to remanufacturer, offer (non-profits) an opportunity to purchase and any remaining items be disposed of in a fire sale.
COMMISSIONER’S COMMENTS	Chairperson Martin requested Commissioner comments. There were no Commissioner comments.
BUILDING COMMITTEE MEETING	Commissioner Martin, Chairperson of the Building Committee reported on a meeting held February 28, 2000.
AGENDA APPROVED	Chairperson Martin called the meeting to order with additions to the agenda noted. Commissioner Arehart moved, supported by Commissioner Hawks to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
APPROVAL OF BUILDING COMMITTEE MINUTES OF FEBRUARY 14, 2000	Chairperson Martin introduced minutes from February 14, 2000 for review. Commissioner Arehart moved, supported by Commissioner Hawks to approve the minutes as presented. Motion carried.

COMMUNICATIONS RECEIVED	Chairperson Martin introduced the following correspondence for discussion: Sons of Union Veterans of the Civil War – Department of Michigan (Request the Grand Army of the Republic Memorial Plaque 1861 – 1865 be restored to a place of honor, in tribute to all of the Civil War veterans who resided in Clinton County. They are interested in a tree being planted and rededicated to the tradition of the prior tree that was planted as a Living Memorial.) The Committee authorized an inventory of all historic items to be incorporated into the landscape and fountain drawings. The list will be given to the Architect by the County Clerk. Department of Transportation – M-21 and Clinton Street Intersection (No action requested)
BULLETIN #20 REVIEWED	Chairperson Martin introduced Bulletin #20, which has been issued for quotation. No action requested. Provide revised snow melt system for north side of building. Provide cupola lighting on roof including supports. Provide clock face lighting in cupola. Delete (2) of 7 circuits for cupola per Addendum #1. Provide (3) light fixtures for flagpole uplighting, Fixture FP-1.
FURNITURE DISPOSITION	Chairperson Martin introduced discussion regarding the disposition of existing furniture with an outline of suggested action proposed by the Administrator. Several changes and additions were noted by the Committee. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend authorizing the County Administrator to dispose of all existing courthouse furniture, and further with the Administrator setting sale prices for disposal to be accomplished in a timely manner. Motion carried.
UPDATE ON REMAINING BID PACKAGES	Chairperson Martin introduced discussion regarding remaining bid packages. Mr. Buzz Dzirnis, Architect and Mr. Jerry Waldrop, Construction Manager discussed the following, with the committee concurring: Mesh Shelving - The wire mesh specifications are completed. The project manager, Mr. Jerry Waldrop, noted concern on timing and requests selected bids only. Wire mesh partitions scheduled for bid receipt on March 10^th. Moving bid will be received February 29^th. Inactive Shelving – Mr. Waldrop noted concern on time schedule for bidding. Do not have bid specifications to date. Fountain discussion. It was noted that it should be part of the landscape bid. Traffic Signals – scheduled for bid receipt March 10^th. Signage – Mr. Dzirnis presented examples of proposed signage, which will meet ADA specifications. Suites will be identified along with hallway directions.

DISCUSSION REGARDING ELECTRICAL ITEMS STILL NEEDED WITHIN THE BUILDING	Chairperson Martin introduced discussion regarding electrical items still needed within the building. Bulletin #17 – (booster hookup, automated smoke dampers etc. came in at $57,000) We have decided to accomplish the work at time and material. It appears that we could save substantial dollars going in this direction. Clark requests to proceed on time and materials, with the cost not to exceed quoted amount. The committee concurred.
PUBLIC COMMENTS	Chairperson Martin introduced limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Martin introduced commissioner comments. There were no commissioner comments.
LAW AND COURTS COMMITTEE MEETING	Commissioner Hummel, Chairperson of the Law and Courts Committee reported on a meeting held February 17, 2000.
AGENDA APPROVED	Chairperson Hummel called the meeting to order. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to approve the agenda as presented. Motion carried.
PUBLIC COMMENTS	Chairperson Hummel requested limited public comments. There were no public comments.
REVIEW OF CHILD CARE FUND	Chairperson Hummel introduced discussion regarding the review of the Child Care Fund presented by Ms. Alberta MacDonald, Family Independence Agency and Mr. Craig Longnecker, Budget Director. A survey of FIA and County Court Staff regarding the need for services to adolescents was reviewed. No action requested.
ADMINISTRATIVE ORDER NO. 1998-5 FROM MICHIGAN SUPREME COURT REGARDING LOCAL INTERGOVERNMENTAL RELATIONS	Chairperson Hummel introduced correspondence received from Mr. Craig Longnecker on Administrative Order No. 1998-5 from the Michigan Supreme Court regarding local intergovernmental relations, encouraging courts to work with local funding units, primarily in the area of personnel. Discussion followed. No action requested.
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT	Chairperson Hummel introduced discussion regarding the Juvenile Accountability Incentive Block Grant. A letter was received from Court Administrator, Frederick G. Gibbs noting the intent of the Juvenile Court to administrate this grant. Administration will submit the Pre-Application Form to the JAIBG Unit, Family Independence Agency. No formal action requested.
RESIDENT COUNTY HOSPITALIZATION DISCUSSED	Chairperson Hummel introduced discussion regarding Resident County Hospitalization. The County received advice to adopt eligibility criteria and specify the amount designated for the Social Welfare Fund. The dollar amount appropriated in the 2000 budget is clarified "as in past years $6,000 of the 2000 appropriation of $36,000 to FIA is designated specifically for the Social Welfare Fund". Eligibility Criteria was discussed. Administrator Wood requested working with the Saginaw County attorney and getting feedback regarding the program, eligibility criteria and etc. The Committee concurred with the request to work with the Saginaw County Attorney regarding Resident County Hospitalization.
PUBLIC COMMENTS	Chairperson Hummel requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Hummel requested Commissioner comments. There were no Commissioner comments.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commission Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held February 10, 2000.
AGENDA APPROVED	Chairperson Pierson called the meeting to order. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Arehart to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COUNTY TRANSPORTATION PROPOSAL	Chairperson Pierson introduced correspondence received regarding the Clinton County Transportation Proposal dated February 7, 2000. Commissioner Pierson questioned representatives from Miller, Canfield regarding the benefit of forming an authority. Mr. Jay Rising and Ms. Cynthia Faulhaber were present for questions. Mr. Bernard Feldpausch, representing persons currently involved with CRV, voiced concerns on services. It is important to make sure the group has the wherewithal to give services needed. Costs were discussed regarding two entities giving transportation service. Whether the operation could be a seamless operation, along with duplication of Administrative costs were questioned. Also, if CATA was overseeing the operation, could subcontracting be accomplished with someone other than Dean Transportation? COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hummel to acknowledge receipt of the Clinton County Transportation Proposal dated February 7, 2000 and authorize referring the same to County Administration and the Transportation Study Committee for comment. The March 1 and March 8, 2000 hearings/informational meetings will be postponed until further notice. Motion carried.
WATERTOWN CHARTER TOWNSHIP RESOLUTION SUPPORTING CATA TRANSPORTATION PROPOSAL	Chairperson Pierson introduced correspondence received from the Charter Township of Watertown regarding a Resolution supporting the CATA Transportation Proposal. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Bauerle to recommend accepting the Charter Township of Watertown Resolution supporting the CATA Transportation Proposal and placing it on file. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the Committee recommendation. Motion carried.
MICHIGAN WORKS TRI-COUNTY REPORT	Chairperson Pierson introduced discussion regarding the Michigan Works Tri-County report. COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Bauerle to recommend accepting the Michigan Works Tri-County report and placing it on file. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.

LETTER FROM CLINTON COUNTY RESA REGARDING CLASSROOM SPACE FOR PROPOSED PROGRAMS FOR HIGH SCHOOL STUDENTS	Chairperson Pierson introduced correspondence received from Clinton County RESA regarding classroom space for proposed programs for high school students. A request to consider space available in County Facilities was received. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Martin to authorize the County Administrator to correspond with RESA stating that the County will be happy to accommodate their request if possible. Motion carried.
GIS DEPARTMENT OBJECTIVES PRESENTED	Chairperson Pierson introduced Mr. C.W. Butler and Mr. Jeremy Vermeer from the County GIS department. The immediate and short-term objectives of the GIS department was presented. Commissioners gave comments regarding expectations of the GIS department. A database will be used by many departments with collective data to be shared. Departments will have responsibilities regarding use of the database. No action requested.
WASTE MANAGEMENT CONTINUATION OF ST. JOHNS LION’S CLUB RECYCLING SITE	Chairperson Pierson introduced a request from Waste Management Coordinator, Ann Mason, regarding the St. Johns Lion’s Club Recycling Site. The DIA reviewed the request to assist with expenses associated with the Recycling Site at their regularly scheduled meeting of January 20, 2000. A motion was made recommending the County continue its support of the site at $7200 per year, paid in quarterly installments of $1800 per quarter. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Arehart to recommend concurring with the DIA recommendation and continue funding support of the St. Johns Lion’s Club Recycling Site in quarterly amounts of $1800 for a total annual amount of $7200. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the Committee recommendation. Motion carried.
COUNTY CLERK ESTABLISHMENT OF FEES FOR QUALIFIED VOTER FILE INFORMATION	Chairperson Pierson introduced a request from County Clerk Zuker to establish fees for Qualified Voter File lists. The following is recommended: $.03 per name provided on labels $.02 per name provided on a list $.01 per name provided on a diskette COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Arehart to recommend establishing the aforesaid Fee Schedule for Qualified Voter File lists for the County Clerk. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried.
COUNTY CLERK REQUEST TO PURCHASE OPTICAL SCAN VOTING EQUIPMENT ON BEHALF OF DALLAS TOWNSHIP	Chairperson Pierson introduced a request from the County Clerk regarding the purchase of Optical Scan Voting Equipment on behalf of Dallas Township. The purchase of the Optical Scanner will be purchased through the County, with reimbursement from Dallas Township. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Arehart to recommend a budget adjustment to increase Revenue and Expense, increasing Election Reimbursement (101-19100-684000) $6,000 and Office Equipment (101-19100-980000) $6,000. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the Committee recommendation. Motion carried.
COUNTY CLERK REQUEST TO PROCEED ON BEHALF OF WESTPHALIA TOWNSHIP WITH THE PURCHASE OF OPTICAL SCAN VOTING EQUIPMENT	Chairperson Pierson introduced a request from the County Clerk regarding the purchase of Optical Scan Voting Equipment on behalf of Westphalia Township, subject to the sale of Westphalia’s used equipment. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Arehart to authorize the County Clerk to proceed on behalf of Westphalia Township with the purchase of Optech Equipment, subject to Westphalia Township’s sale of used equipment. Motion carried.
SUPPORT OF OVID-ELSIE AREA SCHOOLS FEDERAL LEARNING CENTER GRANT	Chairperson Pierson introduced correspondence received from Ovid-Elsie Area Schools regarding a Federal Learning Center grant. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Hummel to authorize a letter being sent on behalf of the Board of Commissioners supporting the Ovid-Elsie School District’s Federal Learning Center Grant. Motion carried.
CLOSED SESSION REGARDING BETZ VS. CLINTON COUNTY LITIGATION	Chairperson Pierson introduced a request to proceed to closed session regarding Betz v Clinton County pending litigation. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to proceed to closed session regarding pending litigation, Betz v Clinton County. A roll call vote was taken. Motion carried unanimously. Commissioner Hummel moved, supported by Commissioner Martin to proceed to open session. A roll call vote was taken. Motion carried unanimously.
ACCEPTANCE OF PROPOSED SETTLEMENT IN THE BETZ VS. CLINTON COUNTY LITIGATION	Chairperson Pierson introduced a request for a motion regarding pending litigation Betz v Clinton County. COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Bauerle to recommend accepting the proposed settlement in the Betz v Clinton County. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. Administrator Wood noted the following: The recent fire at District Court caused damage estimated at $12,000 for restoration and $2,000 for structural costs. The funeral of Officer Priess from DeWitt was a touching ceremony, with a large attendance by fellow officers throughout the County and State.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner comments. Commissioner Martin stated that the Courthouse Dedication Committee met. June 22, 2000 has been set as the Open House date. The Dedication Program is set for 5:30 p.m., with self-guided tours scheduled from 4 – 8. Topics of discussion included invitations, speakers, entertainment, refreshments, commemorative items, flag ceremony, time capsule and etc. Commissioner Rademacher arrived at 2:30 p.m. for the remainder of the meeting.

FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held February 17, 2000.
AGENDA APPROVED	Chairperson Arehart called the meeting to order with an addition to the agenda noted. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to approve the agenda as amended. Motion carried.
PUBLIC COMMENTS	Chairperson Arehart requested limited public comments. There were no public comments.
WATERTOWN CHARTER TOWNSHIP RECOMMENDING APPOINTMENT OF ED MCKEON TO THE DIA	Chairperson Arehart introduced correspondence received from Watertown Charter Township recommending the appointment of Trustee Ed McKeon to the Designated Implementation Agency as a representative for Watertown Charter Township. The appointment currently filled by Phyllis Rathbun will expire April 1, 2000. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Bauerle to recommend the appointment of Mr. Ed McKeon for a 3-year term expiring April 1, 2003, to the Designated Implementation Agency representing Watertown Charter Township. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Chairperson Hawks called for further nominations. None were offered. Motion carried.
FIA PROJECT ZERO AND PROJECT ZERO TRANSPORTATION PLAN	Chairperson Arehart introduced Paula Clark, Director of the Shiawassee/Clinton Family Independence Agency, and Pam Hollman, reporting on Project Zero and the Project Zero transportation plan. Project Zero is Michigan’s welfare-to-work program, carried out in collaboration with the Michigan Department of Career Development Work First Agencies, Community Partners and Michigan Department of Transportation. The goal is to reduce to zero, all targeted cases without income. Cross county coordination, wherever possible, is necessary, prudent and appropriate. A copy of the plan was distributed to the Commissioners. Transportation and Child Care needs were discussed. A car donation program was described by Cathy Paradise, volunteer. Ride share vans will be subsidized through MDOT through October 1, 2000. Director Clark welcomes any future questions and discussion regarding Project Zero by the Commissioners. No action requested.
COMMUNITY HEALTH SERVICES BID-OUT DISCUSSED	Chairperson Arehart introduced Mr. Bob Sheehan, Executive Director of Community Mental Health. The bid-out for the Department of Community Health Services was the topic of discussion. The State has currently delayed the bid-out process. Policy issues relative to the bid-out was presented by Mr. Sheehan. The Michigan Association of Counties have endorsed Community Mental Health’s views. CMH may not remain in its current role with the bid-out by State Government. No action requested.

MID-MICHIGAN DISTRICT HEALTH DEPARTMENT VIDEO HIGHLIGHTING SERVICES IN THE COMMUNITY	Chairperson Arehart introduced Ms. Kim Singh, Mid-Michigan District Health Department, introducing a video that was developed highlighting health department services in the community. Ms. Singh introduced the new Environmental Health Director, Mr. Bruce DuHamel. Environmental health division changes and future direction was discussed. No action requested.
CLINTON CONSERVATION DISTRICT UPDATE REGARDING COUNTY WATERSHED MEETINGS	Chairperson Arehart introduced Mr. Paul Opsommer, Chairman of the Clinton Conservation District, regarding an update on the status of the county watershed meetings and coordination efforts. Residents from the Looking Glass, Stony Creek and Hayworth Creek drainage districts, along with Ms. Gail Miller, Waste Management, were present at the two meetings held. The Committee plans a third meeting to be scheduled in the near future. No action requested.
CLOSED SESSION REGARDING COAM UNION NEGOTIATIONS AND LANDON LAWSUIT	Chairperson Arehart requested a motion to adjourn to closed session to discuss the status of the COAM union negotiations and Landon lawsuit. Commissioner Hummel moved, supported by Commissioner Rademacher to proceed to closed session regarding COAM union negotiations and the Landon lawsuit. A roll call vote was taken with a unanimous vote received. Motion taken. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to proceed to open session. A roll call vote was taken with a unanimous vote received. Motion carried.
PUBLIC COMMENTS	Chairperson Arehart requested limited public comments. Administrator Wood noted the following: Mobile Home Ordinance revisions have been sent to the Mobile Home Commission Legal Service Proposals - We have received several proposals to date. Cellular Tower Evaluation - Mike Waitly, Mt. Pleasant will complete the evaluation by the end of next week. Commissioner priorities were noted and a hard copy presented to commissioners for review.

COMMISSIONER’S COMMENTS	Chairperson Arehart requested Commissioner comments. Commissioner Bauerle noted that the County Watershed Meetings will focus on a resource plan for watersheds – raise resource opportunities, etc. Commissioner Arehart reported that the Building Committee authorized market evaluations completed for District and Juvenile Court Buildings. Commissioner Martin reminded Commissioners of the HOGS Breakfast – Feb. 24^th. The Finance meeting will start at 9:30 am on Feb. 24, 2000. Commissioner Martin reported that he and Mr. David Ivan, Cooperative Extension Director, were meeting with the St. Johns Chamber regarding fairground property issues. Commissioner Hawks noted a request from Tri-County Planning for GIS maps for the entire county. Credit should be given to Clinton County and/or charge Tri-County for the service. Administrator Wood will request Mr. Jon Coleman to put their request in writing and present it to the Finance and Personnel Committee. Commissioner Martin noted that the March Planning and Zoning meeting may be cancelled due to not having a quorum. Commissioner Martin noted that the Farm Bureau luncheon is scheduled for March. Commissioner Rademacher questioned who Townships should contact regarding furniture needs. A proposal will be sent to all Townships when things are finalized. Commissioner Arehart reported on recent meetings regarding the two transportation proposals. It is clear that there should be one responsible entity for transportation in Clinton County to provide a seamless operation. Local involvement is important. The committee is working through the process and will report back to Finance and Personnel.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held February 24, 2000.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with an addition to the agenda noted. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.

COMMUNICATIONS RECEIVED	Chairperson Pierson introduced the following correspondence: Administrator’s status report – Jail incident February 15, 2000. MMRMA has been contacted and will follow up on the county’s behalf. Wilson Center draft parking agreement – sent to St. Johns Schools for consideration. Market evaluations on District and Juvenile Court buildings have been authorized. CB Martin will be conducting these studies. Ingham and CATA agreement has been copied for your review. Vidcom – Security vendor for Courthouse. Meeting held February 18, 2000 February Job Opening Announcements – No action requested Westphalia Township – Does not support the Clinton County Transportation Study Committee proposal for mileage.
2000/2001 DARE GRANT APPLICATION	Chairperson Pierson introduced Sheriff Hengesh regarding the 2000/2001 DARE grant application. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to authorize applying for the 2000/2001 DARE grant, with no county funds being spent, with the Chairperson signing on behalf of the entire Board of Commissioners. Commissioner Pierson voted no. Motion carried.
POLICE SERVICES CONTRACT BETWEEN CLINTON COUNTY SHERIFF AND VILLAGE OF WESTPHALIA	Chairperson Pierson introduced discussion regarding the contract for police services between the Office of the Clinton County Sheriff and the Village of Westphalia. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Rademacher to recommend the agreement for police services between the Office of the Clinton County Sheriff and the Village of Westphalia, with the Chairperson signing on behalf of the entire Board of Commissioners. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the Committee recommendation. Motion carried.
CIRCUIT COURT PROBATION PURCHASE OF ERGONOMIC CHAIR	Chairperson Pierson introduced a request from Circuit Court Probation for a new ergonomic chair for Ms. Brenda Bailey, staff person. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to authorize the purchase of an ergonomic chair for Ms. Brenda Bailey, Circuit Court Probation, to be paid from Capital Improvements. Motion carried.

CENTRAL DISPATCH COMMUNICATION PROJECT AND COVERAGE	Chairperson Pierson introduced Mr. Jim Fyvie, Central Dispatch Director, regarding the communication project and communication coverage. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Hummel to recommend the purchase of a time synchronization clock, emergency cellular phone backup system, 16 additional hand held radios, travel expenses for the Ericsson CSD System and Device Management Class at a cost of $38,500 and also the purchase of a Bi-Directional Amplifier antenna system for the courthouse at the cost of $13,757.66 to be paid from funds of the FY 2000 budget line item Machinery and Equipment. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.
LOIS THOMPSON REQUEST FOR RETIREMENT BENEFITS	Chairperson Arehart introduced discussion regarding retirement benefits for Lois Thompson. She has requested the County pick up health insurance due to her non-duty disability retirement effective February 01, 2000. Lois has 27 years of service with Clinton County. COMMITTEE ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to deny paid retiree health insurance for Lois Thompson. Lois will qualify for paid health insurance at age 60 with 20 years of service. Commissioners Bauerle and Hummel voted no. Motion carried 4 – 2.
PROSECUTOR REQUEST TO PURCHASE EPSON 650 PRINTER	Chairperson Pierson introduced a budget adjustment request from the Prosecutor, Mr. Charles Sherman, for an Epson 650 Printer. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Hummel to recommend the budget adjustment as follows: Motion carried. Public Improvement Rev Incr. Exp Incr. 245-26500 699390 Transfer In Fund Bal $525 980000 Office Equipment $ 525 BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the Committee recommendation. Motion carried.
APPOINTMENT OF LEGAL SERVICES COMMITTEE	Chairperson Pierson introduced discussion regarding the appointment of a Legal Services Committee. Commissioner Hawks recommended the members of the Executive Committee, which is comprised of Commissioner Pierson, Commissioner Arehart and Commissioner Hawks. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Martin to recommend the appointment of Sara Clark Pierson, John Arehart, Ryan Wood and Craig Longnecker as members of the ad-hoc Legal Services Committee. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation to appoint Sara Clark Pierson, John Arehart, Ryan Wood, Craig Longnecker and additionally, Chairperson Hawks. Motion carried.

RESOLUTIONS RECEIVED FROM VARIOUS COUNTIES

RESOLUTION 2000-1 ENCOURAGING THE STATE TO APPOINT A CITY ASSESSOR MEMBER TO THE STATE ASSESSORS BOARD

RESOLUTION 2000-2

ENCOURAGING THE STATE TO PROVIDE THE STATE TAX COMMISSION/PROPERTY TAX DIVISION WITH THE STAFF AND RESOURCES TO ASSURE PROPER DETERMINATION OF THE ACCURACY OF PROPERTY VALUES

Chairperson Pierson introduced review of the following resolutions:

Oceana County – Resolution Encouraging the State of Michigan to provide the Michigan Tax Tribunal with the staff and resources to assure proper determination of the Accuracy of Property Values

Oceana County – Resolution Supporting Legislation which would Compel the State of Michigan to Support Local Units of Government in the Tax Appeals Process

Resolution Encouraging the State of Michigan to Provide the State Tax Commission/Property Tax Division with the staff and resources to assure proper determination of the Accuracy of Property Values

Resolution Encouraging the State of Michigan to Appoint a City Assessor member to the State Assessors Board

COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Arehart to recommend support of the two Oceana County Resolutions, and recommend adoption of the two resolutions proposed by Equalization Director, Barbara Moss, regarding appointment of the City Assessor Member to the State Assessors Board and Supporting the State Tax Commission/Property Tax Division. Motion carried.

BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried.

(INSERT RESOLUTIONS)

EVALUATION REPORT REGARDING OMNIPOINT REQUEST FOR SPECIAL USE PERMIT

Chairperson Pierson introduced an evaluation report received from Communications Systems, Inc. for the Omnipoint special use permit. No action requested.

PUBLIC COMMENTS

Chairperson Pierson requested limited public comments. There were no public comments.

COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner comments. Commissioner Rademacher noted that the Cupola was hoisted into place and set on the Courthouse today! Commissioner Arehart reported on Transportation – The Transportation Study Committee met yesterday. Mr. Bill Richards needs assurance that special needs are still met before supporting the CATA proposal. How CATA could cover special needs is being explored, along with the quasi-volunteer group needs. Commissioner Hummel reported on a meeting with Judge Robertson, and assured the Commissioners of cooperation from his court and employees. Commissioner Bauerle noted that an applicant is being considered by the Drain Commissioner for the Engineering position. Commissioner Bauerle reported that a survey may be proposed to be included with the December property tax mailing regarding Farmland and Open Space. We need to educate the public regarding these issues. Commissioner Rademacher stated that Westphalia Township is interested in more information regarding a Land Use Plan. Commissioner Pierson stated that the Eagle Township Residents have requested a Land Use Plan.
BOARD MEETING
COAM CONTRACT RATIFIED	Commissioner Arehart, Personnel Chairperson reported that the COAM Contract has been ratified. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to approve the COAM Contract as presented and authorize the necessary signatures. Motion carried.
APPROVAL OF AUDIT, PAYROLL AND GENERAL FUND WEEKLY PAYMENTS	Commissioner Pierson, Finance Chairperson, reported that the audit was conducted with bills totaling $1,210,475.17 plus payroll of $509,080.18 and general fund weekly bills totaling $120,709.95 for a grand total of $1,840,265.30. BOARD ACTION: Commissioner Pierson moved, supported by Arehart to approve the audit, payroll and general fund weekly bills. Motion carried.
ADMINISTRATOR’S COMMENTS	Administrator Wood noted that he was of the understanding that the reason the Board ultimately denied the Unisite Tower request was because dual co-location was possible.

COMMISSIONER’S COMMENTS

Commissioner Hummel noted that Mr. Earl stated that it was cheaper to co-locate rather than construct a new tower.

Commissioner Hummel reported that the Substance Abuse Advisory Commission Appointments will be presented at the next Finance and Personnel meeting.

Commissioner Bauerle does not feel that Unisite is being a good neighbor. He feels they could move the tower back further on the property.

Commissioner Martin again noted that if you look at the maps attached to the independent verification received by the Engineer hired by the County and overlay maps E and F, dual co-location would be possible and Unisite would still have the coverage needed.

ADJOURNMENT

BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to adjourn. Motion carried.

_____________________________

Diane Zuker, County Clerk

NOTE: These minutes are subject to approval on March 28, 2000.