January 25, 2000 Board Minutes

DATE 01/25/2000	The Clinton County Board of Commissioners met Tuesday, January 25, 2000 at 9 a.m. with Chairperson Hawks presiding.
INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL	Diane Zuker, County Clerk gave the invocation. The pledge of allegiance was given to the flag. Roll was called and a quorum reported. Present were John Arehart, Russel H. Bauerle, Richard Hawks, Scott A. Hummel, Larry Martin, Sara Clark Pierson and Mary Rademacher.
COUNTY PERSONNEL	Ryan Wood, Jeanette Smith and Ann Mason
VISITORS	Hugh Leach, Lynn Sutfin, Bill Haagsma and John Pines
MINUTES OF 12/17/1999	The minutes of December 17, 1999 were presented. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to approve the minutes as printed. Motion carried.
MINUTES OF 01/10/2000	The minutes of January 10, 2000 were presented. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to approve the minutes as printed.
AGENDA	The agenda was amended as follows: Include the request for Special Use Permit PC-26-10-99 by Unisite, which was tabled on December 17, 1999 inadvertently omitted from the agenda Waste Management - Rural Recycling Site Bids BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to approve the agenda as amended. Motion carried.
COMMUNICATIONS	The following communications were reviewed: State Boundary Commission Meeting Notice Re: Annexation from Bingham Township to the City of St. Johns 99-AP-1 Letter from Ed and Beverly Prowant regarding Unisite Tower Special Use Permit request Letter from Attorney Devin S. Schindler regarding Unisite Application BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to accept the communications and place on file. Motion carried.

ADMINISTRATOR’S REPORT	Ryan Wood, Administrator gave the following report: 65^th District Court had a fire during the early morning hours of January 25, 2000. Limited damage to the building. Smoke odors may result in District Court having to close. Transportation Informational Meetings have been set for March 1^st in St. Johns and March 8^th in DeWitt at 7 p.m. Landon lawsuit is scheduled to resume Trial on February 9, 2000 Representatives of the City of St. Johns, St. Johns Public School and Clinton County met regarding parking issues. It appears that there may be 50 additional parking spaces available for County parking at the Wilson Center. Agreement between St. Joseph Catholic Church and Clinton County regarding parking is moving forward and hopefully will be resolved in the near future. RFP’s for County Legal Services have been sent Monthly meeting of Department Heads and Elected Officials is scheduled for Wednesday, January 26, 2000. Topics of discussion will include: New Courthouse Security Issues, Parking, Copy Centers and Hours of Operation.
PUBLIC COMMENTS	Representative Larry Julian spoke briefly regarding the following: Representative Julian complimented Commissioner Bauerle on the new Farmland and Open Space Committee. Noted that he was recently appointed as the Sub Committee Chair on the Right to Farm Act. The Drain Code passed the House and is currently in the Senate. Recently Representative Julian along with Chairperson Hawks was assigned the Solid Waste Task Force. Indicated that Shiawassee County may have an interest in some of the County’s surplus furniture following the move to the new Courthouse.
ZONING	Brian Kench of Associated Government Services presented the following Zoning matters:
PC-02-01-2000 SPECIAL USE PERMIT REQUEST SUBMITTED BY LOUIS EYDE IN SECTION 8 OF ESSEX TOWNSHIP	PC-02-02-2000 Request for Special Use Permit in Section 8 of Essex Township submitted by Louis Eyde to establish Site Condominiums. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to concur with the recommendation of the Planning Commission and approve the request for Special Use Permit as presented. Voting on the motion by roll call vote, those voting aye were Hummel, Arehart, Bauerle, Pierson, Rademacher, Martin and Hawks. Seven ayes, zero nays. Motion carried.
PC-32-12-99 SPECIAL USE PERMIT REQUEST SUBMITTED BY MR. & MRS. JAMES PARKHOUSE IN SECTION 34 OF RILEY TOWNSHIP	PC-32-12-99 Request for Special Use Permit in Section 34 of Riley Township was submitted by Mr. and Mrs. James Parkhouse to construct a Private Road. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Martin to concur with the recommendation of the Planning Commission and approve the request for Special Use Permit as presented. Voting on the motion by roll call vote, those voting aye were Pierson, Arehart, Hummel, Rademacher, Bauerle, Martin and Hawks. Seven ayes, zero nays. Motion carried.

PC-26-10-99 SPECIAL USE PERMIT REQUEST BY UNISITE TO ERECT A SELF SUPPORTING COMMUNICATION TOWER TABLED	PC-26-10-99 Request for Special Use Permit submitted by Unisite in Section 15 of Olive Township to erect a self-supporting communication tower tabled on December 17, 1999. BOARD ACTION: Commissioner Hummel moved, supported by Commissioner Pierson to remove this matter from the table. Motion carried. Commissioner Arehart voted no. The hiring of an independent Radio Frequency Engineer was discussed. Administrator Wood noted that contacts have been made, but the County has not obtained an Engineer to verify the Unisite Tower request. He also noted that he recently received information regarding an Engineer from Mt. Pleasant. It was the consensus of the Commissioners to have Mr. Wood pursue making contacts with the Engineer in Mt. Pleasant. Costs of this verification were also discussed. Commissioner Pierson moved, supported by Commissioner Bauerle to place this item back on the table. Motion carried.
APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS FOR JANUARY	Commissioner’s Expense Account for the month of January were presented. BOARD ACTION: Commissioner Rademacher moved, supported by Commissioner Bauerle to approve the Commissioner’s expense accounts for January. Motion carried.
COMMITTEE REPORTS	The following are reports of Committee meetings:
PHYSICAL RESOURCES COMMITTEE MEETING	Commissioner Bauerle, Chairperson of the Physical Resource Committee reported on a meeting held January 18, 2000.
AGENDA APPROVED	Chairperson Bauerle called the meeting to order. COMMITTEE ACTION: Commissioner Rademacher moved, supported by Commissioner Martin to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS	Chairperson Bauerle requested limited public comments. There were no public comments.
DRAIN REQUEST TO HIRE PROFESSIONAL ENGINEER	Chairperson Bauerle introduced Drain Commissioner, Thomas O’Bryant, regarding a request to hire a professional Engineer for the County Drain Office. The January 3, 2000 memo from Commissioner O’Bryant was reviewed and discussed. If the Engineer position was granted, the Computer Technician position would be deleted. Considerable discussion pertained to offsets to wages for the requested P.E. position and that of Engineer Technician, Hanses. Discussion took place pertaining to the advantages/disadvantages to outsourcing verses in-house engineering services. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend to Finance and Personnel that the position of Engineer with a P.E. designation be authorized with the acceptance of the estimate from the Drain Commissioner that 25% of the Engineer Technician’s wage/benefits and 30% of the Engineer’s wage/benefits would require supplemental funding from the general fund and that the Drain Commissioner would review and recommend adjustments to the Drain review fee schedule. Motion carried. (See Finance & Personnel Committee meeting minutes of 01/20/2000 for Board Action)

REPLACEMENT OF ALWARD LAKE DAM AND DELEGATING AUTHORITY TO COUNTY DRAIN COMMISSIONER FOR "INLAND LAKE LEVELS-PART 307" FOR THE EXCLUSIVE PURPOSE OF ALWARD LAKE	Chairperson Bauerle introduced discussion regarding the replacement of Alward Lake Dam. The Drain Commissioner noted that the Alward Lake Dam had been inspected at the direction of the Michigan Department of Environmental Quality. It was further noted that for the Drain Commissioner to take jurisdiction of this matter, he would need authorization from the County Commission. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend naming the County Drain Commissioner the delegated authority for "Inland Lake Levels-Part 307" for the specific purpose of Alward Lake. Motion carried. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to concur with the Committee recommendation to name the County Drain Commissioner the delegated authority for "Inland Lake Levels-Part 307" for the exclusive purpose of Alward Lake. Discussion followed. Motion carried.
APPOINTMENT OF BETTY MOORE, TOM ROLLIS AND EUGENE LIVINGSTON TO HISTORICAL COMMISSION	Chairperson Bauerle introduced Historical Commission appointments. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend that Betty Moore be re-appointed to the Historical Commission. Motion carried. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Arehart to concur with the Committee recommendation to appoint Betty Moore to the Historical Commission and also appoint Tom Rollis and Eugene Livingston, contingent upon Mr. Rollis and Mr. Livingston accepting the appointment. Chairperson Hawks called for further nominations. None were offered. Motion carried.
PUBLIC COMMENTS	Chairperson Bauerle requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Bauerle requested Commissioner comments. There were no Commissioner comments.
BUILDING COMMITTEE MEETING	Commissioner Martin, Chairperson of the Building Committee reported on a meeting held December 17, 1999.
AGENDA APPROVED	Chairperson Martin called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to approve the amended agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
COURTROOM DÉCOR	Chairperson Martin introduced County Administrator Wood. Administrator Wood relayed to the Committee that Circuit Judge Martlew expressed concerns about furniture and décor for the Courtroom. Mr. John Meyer, Architect, will meet with the Judge regarding his concerns.

FURNITURE BIDS	Chairperson Martin introduced Mr. John Meyer, Architect, regarding a review of systems furniture/furnishings bids and product data. Issues of aesthetics, durability, features etc. of the various bid quotations were addressed. The committee requests negotiating the price of the upper grade panels with Allied (Steelcase) prior to the award of the bid. The Architect suggests going to a showroom to view the Steelcase furniture. A meeting is set for December 23, 1999 at 8:00 a.m. in Lansing at Allied Office Interiors to view Steelcase furniture.
CLARK CONSTRUCTION BUDGET STATUS REPORT	Chairperson Martin introduced a budget status report received from Clark Construction. No action requested.
FRONT SCHEME OF COURTHOUSE	Chairperson Martin introduced excavation and concrete wall discussion. Verbal authority was given to proceed with plans and prices for the front scheme of the courthouse. A price will be brought back to the committee for final approval.
LIGHTING FOR TELECOMMUNICATIONS CENTER	Chairperson Martin introduced discussion regarding lighting for the 911 Telecommunication center. The 911 Director requests a meeting with Brian Knox regarding the cost of special lighting requested. Mr. Knox will meet with Mr. Fyvie regarding costs.
PARKING ISSUES DISCUSSED	Chairperson Martin introduced discussion regarding parking. An offer was given to St. Joseph Church. A lease agreement is expected to be ready for signature at the next meeting. Administrator Wood is researching the availability of property located adjacent to the Osgood Funeral home with potential for 33 additional parking spaces. Ryan will contact Osgood’s regarding the potential to share parking. The committee discussed securing an appraisal of potential property for parking and marketing the District Court property.
CHANGE ORDER TO HAUSSMAN CONSTRUCTION	The following change order request was presented by Mr. Jerry Waldrop, Clark Construction: Haussman Construction - work per Bulletin #7 Bathroom Accessory Items COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority approval of payment to Haussman Construction in the amount of $38,119 as outlined in Bulletin #7, with the necessary change order authorized. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Martin requested Commissioner comments. There were no commissioner comments.
BUILDING COMMITTEE MEETING	Commissioner Martin, Chairperson of the Building Committee reported on a meeting held January 10, 2000.
AGENDA APPROVED	Chairperson Martin called the meeting to order with additions noted. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to approve the agenda as amended. Motion carried.

MINUTES APPROVED	Chairperson Martin introduced review of minutes from the Building Committee meeting of December 17, 1999. Commissioner Arehart moved, supported by Commissioner Hawks to approve the minutes as presented. Motion carried.
PUBLIC COMMENTS	Chairperson Martin introduced limited public comments. There were no public comments.
TRAFFIC SIGNAL RECONFIGURATION	Chairperson Martin introduced discussion regarding traffic signal reconfiguration. Updated drawings have been received from Bob Mansell Associates representing the Michigan Department of Transportation. MDOT requires soil borings within ten feet of each another, which requires three to be accomplished on our site. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks, to recommend to the Building Authority authorization for Clark Construction to schedule three soil borings within ten feet of one another for the stoplight reconfiguration. Motion carried. Commissioner Hawks recommended contacting MDOT requesting consideration for a cost share on the stoplight project. The Administrator will coordinate this request.
ITEMS SUBMITTED BY CLARK CONSTRUCTION FOR REVIEW	Chairperson Martin introduced a list of pending items and bulletins for review submitted by Clark Construction. No action requested.
CLARK CONSTRUCTION NOVEMBER/DECEMBER 1999 MONTHLY REPORT	Chairperson Martin introduced the monthly report for November/December, 1999 from Clark Construction. The following items were discussed with no formal action taken: Project Summary Cost Report Construction Schedule Construction Photographs
AUTHORIZATION FOR CLARK CONSTRUCTION TO COORDINATE TEMPORARY SIDEWALK	Commissioner Hawks noted concern regarding the sidewalk along the north side of Cass Street adjoining Maple and Linden Streets. The Committee authorized Clark Construction to coordinate the construction of a temporary sidewalk as requested by Commissioner Hawks.
PROPOSED CHANGE ORDERS	Chairperson Martin introduced the following requests for change orders:
PLUM LINE LANDSCAPE QUOTATION FOR MUSEUM DRIVE	Plum Line Landscape - a quotation for work to be performed for the museum drive was received from Plum Line Landscape. Administrator Wood requests that Mr. Thelen, property owner, sign off on the landscape design prior to construction. This item will be brought back to committee.
ITTNER-WIECHMANN BULLETIN #’S 8, 10 & 13	Ittner-Wiechmann – lockset changes, and work outlined in Bulletin #’s 8, 10 and 13. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority approval of payment to Ittner-Wiechmann in the amount of $20,760 for lockset changes and work outlined in Bulletin 8, 10 and 13, with the necessary change orders authorized. Motion carried.

NATIONAL COATINGS, INC.DEDUCTION	National Coatings, Inc. – deduction for not painting the Radio Equipment Room. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority approval of a credit from National Coatings, Inc. for not painting the Radio Equipment Room, with the necessary change order authorized. Motion carried.
NATIONAL COATINGS, INC. CAULKING 309 HOLLOW METAL FRAMES	National Coatings, Inc. – caulking 309 hollow metal frames COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority approval of payment to National Coatings Inc. in the amount of $5,253 for caulking 309 hollow metal frames, with the necessary change order authorized. Motion carried.
LANSING ELECTRIC MOTORS AND SHAW-WINKLER BULLETIN #15	Lansing Electric Motors$1,005.00 Shaw-Winkler $2,082.91 (Work per Bulletin #15) COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority approval of payment in the amount of $1,005 to Lansing Electric Motors, and payment to Shaw-Winkler in the amount of $2,082.91, as outlined in Bulletin #15, with the necessary change orders authorized. Motion carried.
HAUSSMAN CONSTRUCTION, LANSING TILE, ITTNER-WIECHMANN, WM. REICHENBACH & LANSING ELECTRIC MOTORS BULLETIN #16	Haussman Construction$ 275.00 Lansing Tile$ 47.00 Ittner-Wiechmann$ 525.00 Wm. Reichenbach$ 981.21 Lansing Electric Motors$603.00 (Work per Bulletin #16) COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority approval of payment in the amount of $275 to Haussman Construction, payment of $47.00 to Lansing Tile, payment of $525.00 to Ittner-Wiechman, payment of $981.21 to Wm. Reichenbach and payment of $603.00 to Lansing Electric Motors, as outlined in Bulletin #16, with the necessary change orders authorized. Motion carried.
QUOTE BY WM. REICHENBACH CO. FOR DRYWALL PARTITION UNDERNEATH STAIRS AT GARDEN LEVEL	Chairperson Martin introduced a quotation submitted by Wm. Reichenbach Co. for furnishing and installing a drywall partition underneath the stairs at the Garden Level. Clark Construction does not recommend this change order. No action taken.
CORRESPONDENCE ON PROPOSED LEASE FOR PARKING FROM ST. JOSEPH PARISH	Chairperson Martin introduced correspondence received from Attorney Harry Iwasko who is representing St. Joseph Parish on the proposed lease for parking. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend that the Board of Commissioners approve the lease between the County of Clinton and St. Joseph Parish for parking, with the Chairperson signing on behalf of the entire Board of Commissioners, subject to St. Joseph Parish approval. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Arehart to concur with the Committee recommendation. Motion carried.
DISCUSSION REGARDING CARPET FOR NEW COURTHOUSE	Chairperson Martin introduced discussion regarding the carpet for the new courthouse. Commissioner Arehart noted that Maintenance Director Blaine Stevens stated that the maintenance and performance of textured loop carpet is better than cut pile. COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Martin to recommend to the Building Authority reconsideration for a change to the original motion, placing cut pile in lieu of textured loop in the courtrooms, and the judges chambers. Commissioner Arehart voted No. Motion carried.
SYSTEMS AND OFFICE FURNISHINGS UPDATE	Chairperson Martin introduced Architect John Meyer regarding a systems and office furnishings update. Three representatives from Allied Office Interiors were present for the discussion. It is important to begin the furniture order as soon as possible. COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority accepting Allied Office Interiors bid, subject to administrative review by the County Administrator and Architect John Meyer. Motion carried. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Hawks to recommend to the Building Authority to have Allied Office Interiors meet with all judges for furniture layout selection, with no increase in cost to the bid. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
ADMINISTRATOR COMMENTS	Chairperson Martin introduced comments from Administrator Wood. - Administrator Wood met with Mr. Robert Sirrine regarding parking coordination between the County and the funeral home. Mr. Sirrine did not have a problem with the County pursuing property purchase near his business. - C.B. Richard Ellis/Martin Properties would like to do a presentation on marketing efforts regarding county property.
COMMISSIONER COMMENTS	Chairperson Martin requested commissioner comments. Commissioner Arehart questioned the Clock Tower schedule. Jerry Waldrop stated it is scheduled for February. Commissioner Arehart requests the event being publicized. Waldrop noted the shipping date is scheduled for Feb. 14, 2000, having February 16 through 21 a window for installation. Placement will tentatively be set that Friday or following Monday. County Clerk Zuker inquired regarding Bulletin Board concerns by City of St. Johns and County. Architect Meyer noted we should have two consistent areas at main doorways for notices. County Clerk Zuker also inquired regarding the Mural at City to be considered for placement within the building.
BUILDING COMMITTEE MEETING	Commissioner Martin, Chairperson of the Building Committee reported on a meeting held January 24, 2000.
AGENDA APPROVED	Chairperson Martin called the meeting to order with an addition to the agenda noted. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to approve the amended agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
JANUARY 10, 2000 BUILDING COMMITTEE MINUTES REVIEWED	Chairperson Martin introduced review of minutes from the Building Committee meeting of January 10, 2000. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to approve the minutes as presented. Motion carried.
CLARK CONSTRUCTION BUDGET STATUS REPORT	Chairperson Martin introduced Mr. Jerry Waldrop, Clark Construction, regarding a budget status report. Mr. Waldrop noted that the budget appears to be on schedule. No action requested. Administrator Wood noted the importance of the following to be accomplished immediately by the Architect: Shelving Inventory for Active and Inactive Storage (Architect Meyer is meeting with departments regarding storage concerns) Landscape and Fountain finalization – drawings to be completed by landscape architect
CARPET SELECTION FOR DEPARTMENT HEADS AND ELECTED OFFICIALS	Chairperson Martin introduced Architect, John Meyer, regarding final carpet discussion. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to authorize department heads and elected officials to select green and/or brown carpet for their offices, providing there is no additional cost to the county. Motion carried.
CHANGE ORDERS	Chairperson Martin introduced the following requests for change orders:
ARCHITECTURAL ROOFING AND SIDING, WM. REICHENBACH AND VANDELLEN STEEL CHANGE ORDERS	Architectural Roofing and Siding - $4,825.86 Wm. Reichenbach $3,474.29 VanDellen Steel ($8,300.15) (Overtime Charges due to VanDellen’s late structural steel erection) COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority approval of payment in the amount of $4,825.86 to Architectural Roofing and Siding, payment of $3,474.29 to Wm. Reichenbach, and a deduct to VanDellen Steel in the amount of $8,300.15 due to VanDellen’s late structural steel erection, with the necessary change orders authorized. Motion carried.
LANSING TILE AND MOSAIC, INC. CHANGE ORDER	Lansing Tile & Mosaic, Inc. - Cost to change carpet in Courtrooms and Judges Chambers (736 yards) COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Martin to recommend to the Building Authority payment to Lansing Tile & Mosaic, Inc. in the amount of $7,574.42 for carpet changes, with the necessary change order authorized. Motion carried. Commissioner Arehart voted no.

NATIONAL COATINGS, INC. CHANGE ORDER	National Coatings, Inc. – Adding vinyl wall covering at Room 2.502 on south wall only and also adding vinyl wall covering in Rooms 1.111 – Conference Room and Room 4.309 – Jury Room. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority payment to National Coatings, Inc. in the amount of $990.00 to add vinyl wall covering noted above, with the necessary change orders authorized. Motion carried.
SIEBE ENVIRONMENTAL CHANGE ORDER	Siebe Environmental – credit for dampers already provided in Trane package COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority a deduct in the amount of $3,240 to Siebe Environmental for dampers in the amount of $3,240, with the necessary change order authorized. Motion carried.
BATTLE CREEK TILE CHANGE ORDER	Battle Creek Tile – Change ceramic wall tile (previously selected tile was discontinued) COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority payment to Battle Creek Tile in the amount of $500.00 for changing the ceramic wall tile, with the necessary change order authorized. Motion carried.
BULLETIN #17 REVIEWED	Chairperson Martin introduced review of Bulletin #17, which will be issued to contractors for quotations. No action requested at this time.
VANDELLEN STEEL PROPOSED CHANGE ORDER REVIEWED	Chairperson Martin introduced information received regarding a proposed change order from VanDellen Steel for adding a roof hatch ladder, repairing railings on the spiral staircase and reinforcing the spiral stair, moving elevator beams and providing straps and deck for ramps. The cost is currently being negotiated and no action requested at this time.
PLUM LINE LANDSCAPE CHANGE ORDER	Chairperson Martin introduced Administrator Wood regarding clarification of the Plum Line Landscape quotation regarding the landscape design for the east side of Ed Thelen’s property. This quotation includes retaining walls, plantings, labor and materials at a cost of $3,928. The City of St. Johns has agreed to pay the expense of three additional Black Hills Spruce trees. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority approval of payment to Plum Line Landscape in the amount of $3,928 minus the fee of $825 paid by the City of St. Johns for Black Hills Spruce trees, with Mr. Ed Thelen signing off on the landscape design prior to construction, with the necessary change order authorized. Motion carried.
PROPERTY DISPOSITION PRESENTATION BY CB RICHARD ELLIS/MARTIN	Chairperson Martin introduced a presentation by CB Richard Ellis/Martin regarding property disposition. The Committee requests referring this item to Finance and Personnel for discussion. An Evaluation and Market Analysis of the Probate and District Court Buildings was discussed. No action taken.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.

COMMISSIONER’S COMMENTS	Chairperson Martin requested commissioner comments. There were no commissioner comments.
LAW AND COURTS COMMITTEE MEETING	Commissioner Hummel, Chairperson of the Law and Courts Committee reported on a meeting held January 18, 2000.
AGENDA APPROVED	Chairperson Hummel called the meeting to order. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Hawks to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS	Chairperson Hummel requested limited public comments. There were no public comments.
RIVENDELL UPDATE	Chairperson Hummel introduced an update on Rivendell. Budget Director Longnecker reported on the two meetings held with Rivendell. Alberta McDonald, FIA, noted the survey that was being sent to surrounding counties and would be utilized for identifying potential service populations that Rivendell may accommodate. Brief discussion followed regarding cost containment and related financial options. It was noted that a follow-up meeting would be held at Rivendell on February 4, 2000.
CHILD CARE FUND REVIEW	Chairperson Hummel introduced discussion regarding childcare fund review. Alberta McDonald reviewed the protocol for childcare placement services. She noted FIA requires the development of a service plan for each placement within 30 days, which would be followed with monthly evaluations. Regular 90-day reviews are also conducted. She noted the court reviews generally fall at the 3 and 6-month intervals. Further discussion followed related to Juvenile Court and possible reports for review by the Law and Courts committee.
PUBLIC COMMENTS	Chairperson Hummel introduced limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Hummel introduced Commissioner comments. There were no commissioner comments.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held January 13, 2000.
AGENDA APPROVED	Chairperson Arehart called the meeting to order. COMMITTEE ACTION: Commissioner Hummel moved, supported by Commissioner Rademacher to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS	Chairperson Arehart requested limited public comments. There were no public comments.
CORRESPONDENCE RECEIVED	Chairperson Arehart introduced correspondence received from the following entities: Oceana County City of DeWitt Ottawa County COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend the following: Motion carried.
OCEANA RESOLUTIONS REFERRED TO EQUALIZATION DIRECTOR	Refer the following Oceana Resolutions to Equalization Director, Barbara Moss, for review and comments Oceana County Resolution – Encouraging the State of Michigan to provide the Michigan Tax Tribunal with the Staff and Resources to Assure Proper Determination of the Accuracy of Property Values Oceana County Resolution – Supporting Legislation which would Compel the State of Michigan to Support Local Units of Government in the Tax Appeals Process.
CORRESPONDENCE REFERRED TO TRANSPORTATION COMMITTEE AND CATA	Refer correspondence received from the City of DeWitt regarding the Clinton County Public Transportation CATA Proposal to the Transportation Committee and CATA for review.
RESOLUTIONS FROM OCEANA COUNTY AND OTTAWA COUNTY MENTAL HEALTH BOARD PLACED ON FILE	Accept the following Resolutions and place on file: Oceana County Resolution – The Assessment of State Owned Lands for Drainage Benefits by Local Governmental Units Ottawa County Community Mental Health Board Resolution – Opposing the State Department’s Plan for privatization of mental health Management and for elimination of State reliance on public, community-based mental health service programs.
DISPOSAL OF NON Y2K COMPLIANT COMPUTER EQUIPMENT	Chairperson Pierson introduced a request from the MIS Department regarding the disposal of non Y2K compliant equipment by publicly putting equipment up for bid, with remaining equipment to be donated to requesting agencies. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Hummel to recommend the disposal of computer equipment by sale and/or donation administered by the MIS Department. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Motion carried.
REQUEST FROM ASSOCIATED GOVERNMENT SERVICES	Chairperson Pierson introduced a request from Mr. Gary Webster, AGS, to have Clinton County participate in the installation cost of specialized equipment to facilitate building department communications. COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Martin to recommend the cost sharing of phone-cabling between AGS and Clinton County in the new facility at a total project cost of up to $3,500. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Motion carried.

APPROVAL OF 2000 REMONUMENTATION BUDGET AND STATE GRANT TO BE IN AGREEMENT	Chairperson Pierson introduced discussion regarding the Clinton County Remonumentation Grant for 2000. The grant for 2000 is $44,494, taking into account the increased stipend paid to each surveyor participating in the required Peer Group meetings, which approve remonumented corners. This stipend was raised to $100 per surveyor per meeting in 1999. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Martin to recommend the 2000 Remonumentation Budget be in agreement with the approved State Grant for 2000, increasing Other Contractual Service (101-24500-820000) by $1,000 and increasing Per Diem-Salaries and Wages (101-24500-702000) by $1,000. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Motion carried.
COUNTY LEGAL SERVICES RFP	Chairperson Pierson introduced discussion regarding a Legal Services RFP proposed by Administrator Wood. The establishment of a selection committee was suggested. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Rademacher to recommend authorizing Administration to send out the Legal Services RFP, with the County Administrator to add any appropriate firms to the suggested list. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the Committee recommendation. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner comments. Commissioner Bauerle noted the following: Mr. Donald Sisung was appointed Chair of the Road Commission The IRS mileage rate is 32.5cents per mile Open Space Preservation - Request researching legality of County giving tax incentive to open space participates Victor Township – Expansion of Town and Country Plumbing and Heating is being debated. Request having the special use permit checked for clarification and whether yearly inspections have been completed by Planning and Zoning. Malkin Property – Requests continuing oversight and inspection of case Ultimate Land Use Conference – Kellogg Center - February 28 and 29, 2000 Commissioner Hummel inquired regarding CATA subcontracting, with CATA being a management service. What type of fee would be charged? Commissioner Hummel requested information regarding the telephone surcharge. Commissioner Pierson noted the Road Commission recently gave enhanced benefits to their employees and feels strongly that the Road Commission should have discussions with the Clinton County Board of Commissioners on Personnel issues prior to any awards. The following was awarded: Benefit E - a continuous cost of living benefit factor. Retirement Benefit B-4. The Managing Director was given the task of deciding what employees qualified for a Bonus/Merit award. Commissioner Bauerle supports a Special Achievement System Awards employees. Commissioner Hawks discussed the dedication of the Courthouse Building – A call was received from Bob Craig noting that the Republican Party was interested in being part of the dedication of the building. Appointment of a committee to coordinate this effort was discussed. This item will be put on next meeting agenda. Commissioner Hawks discussed the disposition of existing furniture.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held January 20, 2000.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to approve the amended agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
RESOLUTIONS RECEIVED AND PLACED ON FILE	Chairperson Pierson introduced correspondence received as follows: Arenac County Resolution – Mental Health Bid Out Eaton County Resolution – Mental Health Services Midland County Resolution – Jail Reimbursement Criteria COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Hummel to recommend accepting the aforesaid Resolutions and placing on file. Motion carried.
JANUARY JOB OPENING REPORT	Chairperson Arehart introduced a report of January job opening announcements. No action requested.

COURTHOUSE DEDICATION COMMITTEE APPOINTMENTS

Chairperson Pierson introduced discussion regarding a Courthouse Dedication Committee. County Administrator Wood suggested the committee develop a schedule of events and project budget for consideration by the Board of Commissioners. A date for the dedication and committee appointments were discussed. Commissioner Rademacher suggested that all school bands in the County be invited to participate. Commissioner Arehart would like to see the Governor attend the dedication. Appointments to this committee are made by the Chairperson of the Board of Commissioners.

COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Arehart to recommend setting the Courthouse Dedication for June 22, 2000. Motion carried.

Commissioner Hawks confirmed the Dedication Committee should include the following members:

Member from the Board of Commissioners

Member from the City of St. Johns Commission

Chief Judge or his designee

Township Representative

Historical Commission Member

County Clerk

Media Representative

The Administrator will make necessary contacts to request member participation regarding the Dedication Committee. The County Clerk will coordinate setting up the first meeting for this group.

BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the committee recommendation to set the Courthouse Dedication for June 22, 2000 and concur with the recommendation of Chairperson Hawks to appoint Dedication Committee members as listed above. Motion carried.

COUNTY TRANSPORTATION PROPOSAL DISCUSSED

Chairperson Pierson introduced discussion regarding informational meetings for the transportation proposal. Consideration of a date is needed to properly publicize this meeting.

A letter from the City of St. Johns has been received supporting the Transportation Study Committee’s recommendation.

Commissioner Arehart stated that two meeting dates should be set. One meeting to be in St. Johns and the other meeting to cover the southern tier of the County. The Committee concurred to propose March 1, 2000 to be held in St. Johns and March 8, 2000 to be held in DeWitt Township.

The Administrator will contact the Transportation Committee regarding their presentation and also confirm meeting dates with the City of St. Johns and DeWitt Township.

PHYSICAL RESOURCE REFERRALS

Chairperson Pierson introduced Physical Resource referrals as follows:

DRAIN COMMISSIONER REQUEST TO HIRE PROFESSIONAL ENGINEER	The Committee recommends to the Finance and Personnel Committee that the position of Engineer with a PE designation be authorized with the acceptance of the estimate from the Drain Commissioner that 25% of the Engineer Technician’s wage/benefits and 30% of the engineer’s wage/benefits would require supplemental funding from the general fund, with the Drain Commissioner reviewing and recommending adjustments to the Drain Review Fee Schedule as needed. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Pierson to recommend an Engineering position with a PE designation be authorized in lieu of the Drain Computer Technician position recently vacated, with the acceptance of the estimate from the Drain Commissioner that 25% of the Engineer Technician’s wage/benefits and 30% of the Engineer’s wage/benefits would require supplemental funding from the general fund. The Drain Commissioner will review and recommend adjustments to the Drain Review Fee Schedule as needed. Motion carried. Commissioner Rademacher voted no. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to concur with the Committee recommendation. Discussion followed. Motion carried.
DELEGATED AUTHORITY TO DRAIN COMMISSIONER FOR "INLAND LEVELS – PART 307"	The Physical Resource Committee requested discussion regarding naming the County Drain Commissioner as the delegated authority for "Inland Lake Levels – Part 307, for the specific purpose of Alward Lake. The Committee discussed directing the Drain Commissioner to research having the lake level designation removed. No formal action taken.
HISTORICAL COMMISSION APPOINTMENTS DISCUSSED	The Physical Resource Committee requested discussion regarding Historical Commission appointments. Several names were given for consideration. Administration will contact persons regarding interest in appointment to the Historical Commission. No formal action taken.
CELL TOWER INDEPENDENT VERIFICATION DISCUSSED	Commissioner Pierson introduced discussion regarding the status of an independent verification of Cell Tower placement requested by the Board of Commissioners at their December meeting. The Planning and Zoning office stated that an independent cell tower engineer from Florida could complete an RF Study on Cell Towers at an estimated cost of $7,800. The review will take approximately 80 hours. The Finance Committee did not agree to pay the estimated $7,800 fee for review of the cell tower placement. The Committee instructed the County Administrator to seek other cell tower experts and continue pursuing a study to be completed.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested commissioner comments.
AUTOMOBILE NATIONAL HERITAGE AREA – LANSING CORRIDOR INFORMATION UPDATE	Commissioner Hummel invited all Commissioners to attend the Automobile National Heritage Area – Lansing Corridor Information Update scheduled for February 2, 2000 at 7:00 p.m. at the R.E. Olds Museum.
MID-SOUTH SUBSTANCE ABUSE COMMISSION ADVISORY COUNCIL APPOINTMENT	Commissioner Hawks noted a vacancy on the Mid-South Substance Abuse Commission Advisory Council and is seeking interested candidates for the appointment.
AFFIRMATION OF COUNTIES POSITION REGARDING BUY/SELL AGREEMENT OF COUNTY PROPERTY TO GARY VANDENBERG	Commissioner Hawks noted a letter received from Bingham Township asking for the County to reaffirm the buy/sell agreement of county property to Mr. Gary Vandenberg. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend affirmation of the County’s position regarding the buy/sell agreement of county property to Mr. Gary Vandenberg. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Discussion followed. Motion carried.
TRI-COUNTY REGIONAL STUDY	Commissioner Pierson introduced discussion regarding the initial writing of the Tri-County Regional Study. Mr. Mark Wykoff is assisting in that process. Commissioner Pierson questions why a Regional approach to the Mobile Home Business has not been taken. Shouldn’t Tri-County Planning be taking the lead? Commissioner Pierson noted concern regarding Landon Development and their approach to the Village of Eagle. Laws need to be changed regarding the taxing of mobile homes.
DEWITT TOWNSHIP MOBILE HOME PARK LITIGATION	Commissioner Hawks noted that DeWitt Township is in court regarding expansion of King Arthur’s Mobile Home Park. It has been noted that DeWitt Township already has a sufficient number of mobile homes.
BOARD MEETING
WASTE MANAGEMENT RURAL RECYCLING SITE BIDS	Ann Mason, Waste Management Coordinator presented bids for the Solid Waste Material Handling at the rural recycling sites. Ms. Mason noted that the bids were necessary due to the recent contract with Granger, which included a provision to terminate the old rural recycling sites Materials Handling Agreement. DIA has recommended that the Board enter into a 3-year contract for the purpose of servicing rural recycling sites based on costs, variety of items the Company will accept and their willingness to accept commingled materials. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to enter into a three year contract with Waste Management of Michigan to service Clinton County’s rural recycling sites effective March 1, 2000, with Chairperson Hawks signing on behalf of the Board. Motion carried.
APPROVAL OF AUDIT, PAYROLL AND GENERAL FUND WEEKLY PAYMENTS	Commissioner Pierson, Finance Chairperson, reported that the audit was conducted with bills totaling $1,238,389.99 plus payroll of $741,554.80 and general fund weekly bills totaling $98,057.20 for a grand total of $2,078.001.99. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to approve the audit, payroll and general fund weekly bills. Motion carried.
PUBLIC COMMENTS	There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Hawks called for Commissioner’s comments: Commissioner Pierson suggested that the Board attend the State of the City of Lansing address next year.

ADMINISTRATOR’S COMMENTS	Administrator Wood noted the following: Concern regarding the process in which Elected Officials/Department Heads take when making a request to present an issue to the Board. He would like these requests funneled through Administration, so the information can be included in the Board’s packet for review prior to the meeting, rather than being sent directly to the Board members. Introduced Hugh Leach from the Lansing State Journal. Administrator Wood indicated that the State Journal is taking more of an interest in County happenings.
ADJOURNMENT	BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to adjourn. Motion carried.
	_______________________________ Diane Zuker, County Clerk NOTE: These minutes are subject to approval on February 29, 2000.