June 29, 1999

DATE 06/29/1999	The Clinton County Board of Commissioners met Tuesday, June 29, 1999 at 9 a.m. with Chairperson Hawks presiding.
INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL	Pastor Toshio Okamoto of the Hope Lutheran Church, Dewitt, gave the invocation. The pledge of allegiance was given to the flag. Roll was called and a quorum reported. Present were John Arehart, Russel H. Bauerle, Richard Hawks, Scott A. Hummel, Larry Martin, Sara Clark Pierson and Mary Rademacher.
COUNTY PERSONNEL	Ryan Wood, Jeanette Smith, Linda Fox, Julie Chaffee and Don Hengesh.
VISITORS	Pastor Toshio Okamoto
MINUTES OF 05/25/1999	The minutes of May 25, 1999 were presented. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Hummel to approve the minutes as presented. Motion carried.
APPROVAL OF JUNE 3^RD AND JUNE 24^TH CLOSED SESSION MINUTES	The closed session minutes of June 3^rd and June 24^th were presented. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to approve the closed session minutes as presented. Motion carried.
AGENDA	The agenda was amended to include PA116 Farmland Release 99-16 submitted by Lyle Hynes and the posting and filling of a vacancy in the Cooperative Extension Office. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to approve the agenda as amended. Motion carried.
COMMUNICATIONS	The following communications were reviewed: Department of Treasury – 1999 Valuations of Several Counties Antrim County Resolution regarding Use of Tobacco Settlement Funds Monroe County Resolution regarding Use of Tobacco Settlement Funds Schoolcraft County Resolution regarding Change in County Fiscal Year Department of Corrections – Clinton County Jail Final Inspection Report BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to accept the communications and place on file. Motion carried.

ADMINISTRATOR’S REPORT	Ryan Wood, Administrator gave the following report: A Lawsuit naming a Title Company as the Plaintiff and forty Counties, including Clinton County as Defendants was received yesterday. The suit is regarding the costs being charged by the various Counties in response to a FOIA request made by the title office. Electronic Mail was discussed with the appropriate county employees and a report regarding the use of Electronic Mail by the County will be forthcoming. A Department Head meeting has been scheduled for June 30^th (tomorrow) in the Southpoint Mall Conference Room. Topics of discussion will include Software Training for county staff, GIS information and a sample of the bi-weekly Administrator report. The County received a FOIA request yesterday, regarding the proposed Walmart property exchange. DeWitt Township Groundbreaking Ceremony will be held this morning.
PUBLIC COMMENTS	There were no public comments.
TREASURER’S 1998 ANNUAL REPORT	The Treasurer’s 1998 Annual Report was reviewed. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to accept the Treasurer’s 1998 Annual Report and place on file. Motion carried.
ZONING	Gary Webster of Associated Government Services presented the following Zoning matter for the month of June:
PC-16-06-99 SEARLES CONSTRUCTION REQUEST FOR RENEWAL OF SPECIAL USE PERMIT IN SECTION 11 OF OVID TOWNSHIP APPROVED	PC-16-06-99 Searles Construction request to renew existing Special Use Permit (PC-02-02-94) to extract sand and gravel in Section 11 of Ovid Township. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the recommendation of the Planning Commission and approve the request to renew the existing Special Use Permit. Voting on the motion by roll call vote, those voting aye were Bauerle, Hummel, Martin, Rademacher, Arehart, Pierson and Hawks. Seven ayes, zero nays. Motion carried.
PA116 FARMLAND REQUESTS FOR RELEASE 99-15 WEBSTERS, GREENBUSH TOWNSHIP	Application 99-15 for release of 2 acres including a house, barn and outbuildings in Section 12 of Greenbush Township was submitted by Larry, Catherine, Wayne and Margery Webster. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Hummel to approve PA116 Farmland withdrawal request as submitted by the Websters. Motion carried.
99-16 HYNES, ESSEX TOWNSHIP	Application 99-16 for release of 2 acres including a house and buildings in Section 22 of Essex Township was submitted by Lyle Hynes. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to approve PA116 Farmland withdrawal request as submitted by Mr. Hynes. Motion carried.
APPROVAL OF COMMISSIONER’S EXPENSE ACCOUNTS FOR JUNE	Commissioner’s Expense Accounts for the month of June were presented. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Arehart to approve the expense accounts as presented. Motion carried.
COMMITTEE REPORTS	The following are reports of Committee meetings:
PHYSICAL RESOURCE COMMITTEE MEETING	Commissioner Bauerle, Chairperson of the Physical Resource Committee reported on a meeting held June 22, 1999.
AGENDA APPROVED	Chairperson Bauerle called the meeting to order. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS	Chairperson Bauerle requested limited public comments. There were no public comments.
AGRICULTURAL AND OPEN SPACE PRESERVATION	Chairperson Bauerle introduced Mr. Jim Foulds, regarding agricultural and open space preservation. A working committee is being selected to be a recommending and advisory body to the Board of Commissioners. It was noted that the Planning Commission will have a liaison to keep them appraised of the activity of the working committee. Their charge is to come up with recommendations on farmland and open space preservation and research if the County should be involved in the preservation of these areas. Chairperson Bauerle requested that the Charter Townships be included in the committee process. Mission Statement - Objective for the Committee The Clinton County Initiative shall be a locally based research and educational effort to promote the identification, review, adoption, and implementation of effective programs which preserve critical agricultural and open space lands within the framework of an appropriate growth strategy for Clinton County, Michigan. Specific Work Activities List for Agricultural and Open Space Preservation in Clinton County Planning Commission (County and Townships) Comprehensive Plan Countywide land use strategies Zoning Amendments Legislative Issues (State) Transfer of Development Rights Security Zones Purchase of Development Rights and Funding Land Division Act Committee Purchase of Development Rights Preservation Easements Tax Incentives Voluntary Preservation Efforts Educational Process (Survey regarding Farmland and Open Space) Financial issues should be the first charge along with education and public participation Review alternatives, and communicate with all township boards on a regular basis Time frame for the committee Twelve months Membership of the committee Municipalities and Charter Townships will be asked to appoint a Representative from their community.Committee appointment at July Board of Commissioners meeting Staff support for the committee Jim Foulds can support initial staff time for this committee. Future staff support will be reviewed by the County Administrator, with a recommendation to follow. Identification of Appropriate Reference Materialsa) a)Create a list of source material b) Summarize major publications and articles (handout material) c) Create a centralized physical location for a larger volume of publications and articles Committee Objective: Recommendation of a select list of preservation options for consideration by the Board of Commissioners Mr. Foulds, Administration and Committee Chairperson will develop agenda and handouts for committee meetings. The agenda will define the activity list for the committee.
RESOLUTIONS RECEIVED FROM LOCAL UNITS REGARDING CREATION OF AGRICULTURAL AND OPEN SPACE PRESERVATION	Chairperson Bauerle introduced resolutions received regarding the creation of an Agricultural and Open Space Preservation Committee for Clinton County. No action taken Bengal Township City of DeWitt DeWitt Charter Township Ovid Township
RESOLUTION 1999-15 REGARDING SPEED LIMITS FOR GRAVEL AND UNPAVED ROADS	Chairperson Bauerle introduced discussion regarding a speed limit for gravel and unpaved roads. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend the approval of the Resolution to Request the Clinton County Road Commission to Set Speed Limits on Gravel and Other Unpaved Roads. Motion carried. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Arehart to concur with the committee recommendation. Discussion followed regarding the costs of the signage and liability concerns. Motion carried. (INSERT RESOLUTION)
PUBLIC COMMENTS	Chairperson Bauerle requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Bauerle requested Commissioner comments. There were no Commissioner comments.

BUILDING COMMITTEE MEETING	Commissioner Martin, Chairperson of the Building Committee reported on a meeting held June 14, 1999.
AGENDA APPROVED	Chairperson Martin called the meeting to order, with additions to the agenda noted. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to approve the amended agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
CENTRAL DISPATCH REQUEST FOR DRIVE THRU WINDOW	Chairperson Martin introduced discussion regarding a request for a drive through window for Central Dispatch. A meeting was held last week with a consensus for a pass through drawer being placed under the dispatch window for walk up service. Camera locations and security were also discussed. No formal action taken.
UPDATE REGARDING INVENTORY OF INTERIOR FURNISHINGS	Chairperson Martin introduced Mr. John Meyer, Architect, regarding an update on the inventory of interior furnishings. Mr. Meyer is working with DBI Interiors from Lansing. They will assist in the development of a furnishings package for the building. An inventory will begin immediately, and will be coordinated through Mr. Blaine Stevens. Mr. Randy Humphrey, City of St. Johns Manager, noted that the city would be happy to have St. Johns included in the study and share in the cost of the inventory and furnishings package. No formal action taken.
PERFORMANCE AND PAYMENT BONDS	Chairperson Martin introduced discussion regarding performance and payment bonds. Clarification of contract documents was requested from Clark Construction. Project Manager, Jerry Waldrop, gave the committee an update on the performance and payment bonds and liability insurance. Commissioner Arehart requested that Administrator Wood give a status report on the securing of proper documents at each building committee meeting. Mr. Waldrop gave a summary of how the contracts have been written. This language helps contractors perform on a timely basis. Clark Construction recommends that we stay with the contract language, as long as there is no cause for concern. COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority accepting the recommendation from Clark Construction, calling for 10% retainage until the work is 50% complete, after which further retainage shall not be withheld absent cause. Motion carried.
CLARK CONSTRUCTION MONTHLY REPORT	Chairperson Martin introduced the monthly report from Clark Construction. The following was discussed. Summary of Work Schedule Budget Construction Photos
COLOR SELECTIONS FOR ROOFING, WINDOW TRIM, DORMERS AND LOUVERS	Chairperson Martin introduced discussion regarding color selection for roofing. The Architect recommends Hemlock Green for the roofing, Colonial Red for dormers, Aztec Copper for louvers, and Hemlock Green for window casement. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority the color selections recommended by the architect, being Hemlock Green roofing, Hemlock Green window trim, Colonial Red dormers, and Aztec Copper louvers. Motion carried.
SCHIFFER MASONRY CHANGE ORDER	Chairperson Martin introduced discussion regarding Schiffer Masonry, change order requests #1, 2 and 3. Clark Construction recommends: Change Order #1 – Shadow Stone Split Face for exterior of building – white color cost of $8,462.75 was deleted to reflect no additional cost. Change Order #2 – Single scored block was deleted, architectural treatment in hallways, light bone being unit color was added at a cost of $13,400. Change Order #3 – Include krete waterproofing additive to the Shadow Stone units (exterior block) and providing the same additive for use in the mortar at a cost of $11,654.79. (Makes block less pervious to water) COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority accepting Change Order #1 at no additional cost, Change Order #2 to reflect light bone color at a cost of $13,400 and change order number #3 including krete waterproofing additive to exterior block and mortar at a cost of $11,654.79. Motion carried.
BUILDERS RISK POLICY	Chairperson Martin introduced Administrator Ryan Wood regarding a Builders Risk Policy, with the City of St. Johns being an additional insured. Mr. Wood will research the status of this policy. No formal action requested.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments
COMMISSIONER’S COMMENTS	Chairperson Martin requested commissioner comments. There were no Commissioner comments.
BUILDING COMMITTEE MEETING	Commissioner Martin, Chairperson of the Building Committee, reported on a meeting held June 28, 1999.
AGENDA APPROVED	Chairperson Martin called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
AUTHORIZATION TO APPROVE JUNE 14, 1999 BUILDING COMMITTEE MINUTES	Chairperson Martin introduced the Building Committee minutes of June 14, 1999. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to authorize approval of the minutes of June 14, 1999. Motion carried.
RELOCATION OF TREASURER’S EXISTING SAFE	Chairperson Martin introduced discussion regarding the relocation of the Treasurer’s existing safe. A sixteen-foot section of floor area in the Treasurer’s suite needs additional floor framing. COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority authorizing the relocation of the safe in the Treasurer’s suite with additional floor framing if needed, at an approximate cost of $2,000. Motion carried. (Mr. Randy Jobin estimated the cost for the additional steel needed)

CEILING HEIGHT	Chairperson Martin introduced discussion regarding the ceiling height of the courthouse changing from 9 l/2’ to 9’, due to the difficulty related to installing the mechanical and plumbing system. Administrator Wood noted that these issues need to be addressed at the Building Committee, not leaving staff to make this type of decision. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority authorizing the ceiling height of the courthouse changing from 9 l/2’ to 9’, excluding the courtrooms and county commissioner chambers. Motion carried.
CLARK CONSTRUCTION UPDATE	Chairperson Martin introduced Mr. Randy Jobin, Clark Construction, regarding the following: Masonry Mock-Up Panels – Review of Masonry (Brick, Split-face Block and Burnished Block). No action requested. Installation of Pipe Chase to Fountain Area – This needs to be installed now and is independent of the type or style of fountain eventually selected. This will permit the fountain to be installed at a later date and still have access to utilities in building. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority change orders necessary for the installation of the pipe chase to the fountain area at a cost of $5,936.50. Motion carried. Updates for Bonds and Insurance – Insurance coverage for Owners Protective Liability Insurance was discussed. Administrator Wood will check to see if the County is sufficiently covered.The status of performance bonds, payment bonds and liability insurance was reviewed. Mr. Randy Jobin stated that copies of all performance and payment bonds will be received by Administration. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority a change order necessary to provide a performance and payment bond in the amount of $6,000 for the building and installation of the cupola from Campbellsville. Motion carried.
LETTER RECEIVED FROM ST. JOHNS DOWNTOWN MANAGEMENT BOARD REGARDING FOUNTAIN PROJECT	Chairperson Martin introduced discussion regarding a letter received from the St. Johns Downtown Management Board regarding the fountain project. The St. Johns Downtown Management Board questioned plans for the time capsule and corner stone. Mr. John Meyer, Architect, will follow with recommendations for placement and design of the time capsule and cornerstone.
SCHEDULE OF REMAINING BID PACKAGES	Chairperson Martin introduced discussion regarding the schedule for the remaining bid packages. Mr. Jobin stated the landscaping package will be let for bid approximately August 23, 1999. Mr. Meyer was not able to give a furnishings date as the county inventory is not yet complete.

COMMISSIONER’S COMMENTS	Chairperson Martin introduced a letter received from Jeanette Huard, Circuit Court Administrator, regarding accommodations for deaf and hearing impaired in the new courthouse. Mr. Meyer stated that the building is equipped to accommodate technology for deaf and hearing impaired. He suggested having a meeting with the Judges and Building Committee to review equipment available for purchase for the courtroom. Commissioner Arehart questioned the status of the operable wall in the County Board of Commissioners room. A mechanical partition in the commissioner’s room was always intended and Clinton County should not have to bear any extra cost of adding this item.
PUBLIC COMMENTS	Chairperson Martin introduced limited public comments. There were no public comments.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held June 3, 1999.
AGENDA APPROVED	Chairperson Pierson called the meeting to order, with additions to the agenda noted. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
ADMINISTRATOR’S REPORT	Chairperson Pierson requested the Administrator’s report. Mr. Ryan Wood, Administrator, contacted Mr. John Meyer, Architect, regarding the inventory on county furniture. A staff person from Wigen, Tincknell, Meyer & Associates will be assigned to inventory county furnishings. A letter has been sent to county departments regarding furniture requests for the new courthouse. Furniture requests will be excluded from the 2000 budget process. Mr. Wood attended a Clark Construction building meeting with Maintenance Supervisor Blaine Stevens. Discussion regarding an upcoming retreat for Commissioners was acknowledged.
CLOSED SESSION REGARDING NEGOTIATION UPDATES	Chairperson Arehart requested a motion to proceed to closed session regarding negotiation updates. COMMITTEE ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to proceed to closed session for negotiation updates. Motion carried by a unanimous vote.
OPEN SESSION	Chairperson Arehart requested a motion to return to open session. COMMITTEE ACTION: Commissioner Rademacher moved, supported by Commissioner Martin to return to open session. Motion carried by a unanimous vote.

HEALTH PLAN DISCUSSIONS REGARDING EMPLOYEE JEFFREY ARMBRUSTMACHER	Chairperson Pierson introduced discussion regarding the Clinton County Health Plan and employee Jeffrey Armbrustmacher, plan participant. The Committee referred the Armbrustmacher file to Attorney Peter Cohl for legal advice. Administration will return an acknowledgment letter back to Mr. Armbrustmacher’s attorney.
JUVENILE REQUEST TO POST AND FILL HOUSE PARENT POSITION	Chairperson Arehart introduced a request to post and fill the relief house parent vacancy. COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Bauerle to recommend the posting and filling of a relief house parent vacancy to be coordinated through Administration. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Hummel to concur with the committee recommendation. Discussion followed. It was noted that the position will be posted in the fall. Motion carried.
ACCEPTANCE OF RESIGNATION OF DAVID BENDA FROM THE COUNTY BUILDING AUTHORITY AND ECONOMIC DEVELOPMENT CORPORATION	Chairperson Pierson introduced a letter of resignation from Mr. David Benda resigning from the Clinton County Building Authority and County Economic Development Corporation. COMMITTEE ACTION: Commissioner Rademacher moved, supported by Commissioner Hummel to authorize accepting the resignation of Mr. David Benda from the Clinton County Building Authority and County Economic Development Corporation. Motion carried.
APPOINTMENT OF RYAN WOOD TO ECONOMIC DEVELOPMENT CORPORATION	Chairperson Pierson introduced discussion regarding the vacancy on the Economic Development Corporation. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hummel to recommend the appointment of Mr. Ryan Wood to the Economic Development Corporation, term expiring April 12, 2005. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation. Motion carried.
PROPOSED CONTRACTUAL AMENDMENTS WITH GRANGER	Chairperson Pierson introduced correspondence received from Mr. Douglas Van Essen, Law Weathers & Richardson, regarding the validity of a proposed contractual amendment with Granger. Discussion followed. No formal action taken.
PARKING ISSUES	Chairperson Arehart introduced discussion regarding leasing the St. Joseph Church Parking lot for county parking. Attorney Cohl’s office will review the proposed agreement. The Congregational Church is interested in a similar agreement on capping their parking lot in return for county parking privileges. No formal action taken.
PUBLIC COMMENTS	Chairperson Arehart requested limited public comments. There were no public comments.

COMMISSIONER’S COMMENTS	Chairperson Arehart requested commissioner comments. Commissioner Bauerle updated the Commissioners on meeting with Ms. Kim Singh, Ms. Mary Pino, Mr. Chuck Sherman, Sara Pierson and Mary Rademacher regarding the Malkin property and zoning matters. Commissioner Martin discussed the proposed fountain for the courthouse lawn. A 36-inch tunnel, 38 feet long is being constructed for the preparation of the fountain at a cost of $6,000. Commissioner Martin discussed modular homes in Clinton County. Langdon Mobile Homes has offered to discuss negotiating a consent order for a mobile home park in Clinton County. This company has proposed five mobile home parks in Michigan, being successful with consent orders in Detroit and Grand Ledge. Clinton County will not negotiate until they submit a plan through the Planning process.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held June 17, 1999.
AGENDA APPROVED	Chairperson Pierson called the meeting to order. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to approve the agenda as printed. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
WEYCO PROPOSED INCREASES IN ADMINISTRATION FEES	Chairperson Pierson introduced Mr. Howard Weyers, WEYCO Benefit Administrator, regarding proposed increases in administration fees. Mr. Weyers presented information on prior years health costs. The Committee requests the Administrator to check administrative health cost rates in the industry. Once we have verified the competition, we will negotiate if necessary.
PROBATE ADVANCE OF FUNDS FROM CONTINGENCY TO CHILD CARE FUND TO COVER LATE REIMBURSEMENT FROM THE STATE	Chairperson Pierson introduced Mr. Fred Gibbs, Probate Administrator, regarding the Child Care Fund. Out-of-home placements are over budget. The number of youth in out-of-home placement at any given time is an unknown. Mr. Craig Longnecker, Budget Director, noted that the state is four to five months late on their reimbursement to the county. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Bauerle to recommend transferring $100,000 from contingency to the child care fund to cover costs over budget and having the County Treasurer advance funds from the general fund to the child care fund covering the State’s late reimbursement payment. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the committee recommendation. Motion carried.

JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT	Chairperson Pierson introduced discussion regarding the Juvenile Accountability Incentive Block Grant received. Formal acceptance of the grant is requested. COMMITTEE RECOMMENDATION: Chairperson Arehart moved, supported by Commissioner Martin to recommend acceptance of the Juvenile Accountability Incentive Block grant in the amount of $8,713 with a local match of $968. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the committee recommendation. Motion carried.
MULTI-COUNTY CHILD CARE FUND LAWSUIT	Chairperson Pierson introduced discussion regarding the multi-county Child Care Fund lawsuit. A response was received from Attorney John M. Donohue regarding Berrien County’s original questions and the State of Michigan’s current position on the issue. COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Bauerle to recommend concurring with the attorney’s recommendation and dismiss the lawsuit without prejudice. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the committee recommendation. Motion carried.
MORLEY STABLE VALUE RETIREMENT FUND PARTICIPATION APPLICATION AUTHORIZED	Chairperson Pierson introduced information received from Nationwide Retirement Solutions, the administrator for the deferred compensation program. They have made available an additional investment option, Morley Stable Value Retirement Fund. COMMITTEE ACTION: Commissioner Hummel moved, supported by Commissioner Rademacher to authorize the County Administrator to execute the Morley Stable Value Retirement Fund Participation Application on behalf of Clinton County. Motion carried.
MICHIGAN TOWNSHIPS ASSOCIATION MEMBERSHIP	Chairperson Pierson introduced discussion regarding an invitation for the County to be a member with the Michigan Townships Association. The committee declined the invitation.
TREASURER REQUEST TO REIMBURSE THE DELINQUENT TAX REVOLVING FUND FROM THE TAX ADJUSTMENT ACCOUNT	Chairperson Pierson introduced County Treasurer, Annette Devereaux, regarding 1993 and 1994 prepaid delinquent taxes remaining unpaid and considered uncollectable. A request to reimburse the delinquent tax revolving fund from the tax adjustment account in the amount of $847.37 for 1993 and 1994 tax years was received. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Rademacher to recommend reimbursing the delinquent tax revolving fund from tax adjustment account in the amount of $847.37 for 1993 and 1994 tax years. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation. Motion carried.

DEPENDENT HEALTH COVERAGE CHANGE IN PLAN DOCUMENT	Chairperson Pierson introduced discussion regarding when dependent health coverage is terminated. Discussion followed regarding the language of the plan document. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Martin to recommend changing the plan document as follows: Motion carried. WHEN DEPENDENT COVERAGE IS TERMINATED (Page 6 of Health Care Plan Document) #5. 60 days after the retiree dies; BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation to change the plan document retroactive to June 1, 1999. Motion carried.
REGISTER OF DEEDS REQUEST TO CONTINUE TEMPORARY PART-TIME POSITION	Chairperson Arehart introduced a request from Register of Deeds, Carol Wooley, regarding continuation of the temporary part-time position (20 hours per week) through the end of 1999. The approximate cost is $5,654. COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Rademacher to recommend approval of extending the 20 hour per week temporary in the Register of Deeds Office, transferring $5,654 from Contingency to Wages Temporary (101-23600-705000) through December 31, 1999. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to concur with the committee recommendation. Motion carried.
MAINTENANCE REQUEST TO POST AND FILL OFFICE ASSISTANT VACANCY	Chairperson Arehart introduced a vacancy in the Maintenance Department. A request to post and fill the 30-hour office assistant was received. COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Hummel to recommend posting and filling the maintenance clerical vacancy. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to concur with the committee recommendation. Motion carried.
TRANSPORTATION SERVICES	Chairperson Pierson introduced discussion regarding transportation services. Cynthia Faulhaber from Miller, Canfield has been retained to assist with the transportation issue. Discussion followed. No formal action taken.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. Ms. Annette Devereaux, County Treasurer, spoke regarding the placement of a large antique safe in the new building. The safe will be placed in the Treasurer’s office.

COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner comments. Commissioner Rademacher attended Riley and Bengal Township meetings to discuss Farmland and Open Space Preservation. Commissioner Bauerle questioned who is following through on Zoning issues such as the Malkin property. To date, a warrant has not been served. This issue will be discussed at our next Finance meeting. Commissioner Martin received a letter from Essex Township regarding concern on the Eyde Development. Commissioner Hawks stated that it will cost approximately $7,000 to cap the Congregational Parking Lot.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held June 24, 1999.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
MALKIN ZONING ISSUE DISCUSSED	Chairperson Pierson introduced discussion regarding the Malkin zoning issue. Invited guests were Mr. Chuck Sherman, Prosecutor, Ms. Mary Pino, Chief Assistant Prosecutor, Ms. Kim Singh, Mid-Michigan Health Department and Mr. Gary Webster, Planning and Zoning. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hummel to recommend proceeding to closed session for discussion regarding the Malkin property litigation. Motion carried. Commissioner Arehart moved, supported by Commissioner Bauerle to proceed to open session. Motion carried.

WASTE MANAGEMENT DEPARTMENT’S FUND BALANCE POLICY

Chairperson Pierson introduced Ms. Ann Mason, Waste Management Coordinator, regarding the department’s fund balance.

It is recommended that the Clinton County Board of Commissioners adopt a budget policy that maintains a rolling fund balance, which is capped at $85,000. The amount is based upon the approximate costs associated with funding essential functions of the Department for a six-month period should current revenue sources suddenly be unavailable. Monies may be used from the fund balance for unforeseen purposes provided they are approved by the Board, relate to implementation of the solid waste management plan and are replaced (to the extent that circumstances allow) within the subsequent budget year. This policy would take effect in conjunction with the FY 2000 budget. However, the current "5% fund" will not be dissolved until the updated Solid Waste Ordinance is adopted. The adopted policy should be conveyed to the County Administrator, Budget Director, Treasurer and Department Director.

COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Bauerle to recommend adoption of the attached Fund Balance Policy for the Department of Waste Management, effective January 1, 2000, subsequent to the adoption of the new solid waste ordinance. Motion carried.

BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation. Motion carried. (INSERT POLICY)

WASTE MANAGEMENT LOCAL GRANT PROGRAM

Chairperson Pierson introduced discussion regarding the local grant program conducted by the Department of Waste Management. The DIA recommends funding assistance to local municipalities who have conducted or plan to conduct clean up projects during 1999.

COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Bauerle to recommend as follows: Motion carried.

Communities who conducted a 1998 clean-up project through the Clinton County local grant program, and who have conducted or committed to providing a 1999 clean-up project, are eligible to receive reimbursements of up to one-half (1/2) the cost of the 1999 project, not to exceed a capped amount equal to one-half (1/2) of the costs of their 1998 project.

Communities conducting 1999 clean-up projects, but who did not conduct projects in 1998 through the local grant program, are also eligible for reimbursement of one-half (1/2) of their project costs not to exceed $1,000. Communities in this second category will be reimbursed on a "first come, first serve" basis.

Increase the approved $10,000 budgeted amount to $20,000. (Not included in DIA’s recommended motion – reimbursements will be made in December of 1999)

BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation. Motion carried.

DEPARTMENT OF WASTE MANAGEMENT ADOPTION OF AMENDED BUDGET	Chairperson Pierson introduced an amended budget for the Department of Waste Management. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend the adoption of the attached amended budget and use of fund balance to accommodate increased amounts. Motion carried. (INSERT AMENDED BUDGET) BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the committee recommendation. Motion carried.
REAPPOINTMENT OF DR. DONALD L. PORTER, M.D. AS THE COUNTY MEDICAL EXAMINER	Chairperson Pierson introduced the medical examiner appointment. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Arehart to recommend the reappointment of Dr. Donald L. Porter, M.D. as the Medical Examiner for Clinton County, a four-year term expiring August 1, 2003. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation. Motion carried.
RESOLUTIONS RECEIVED FROM VARIOUS COUNTIES AND PLACED ON FILE	Chairperson Pierson introduced the following Resolutions: Antrim County – Solid Waste Arenac County Solid Waste Tobacco Settlement Funds Michigan Transportation Funds Kalkaska County – Severance Taxes on Oil/Gas Production Iron County – Property Tax Issues COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Hummel to recommend accepting the resolutions and place on file. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the committee recommendation. Motion carried.
EQUALIZATION REQUEST TO APPROVE FORM L-4046, TAXABLE VALUATIONS AND AUTHORIZE BOARD CHAIRPERSON TO SIGN	Chairperson Pierson introduced Ms. Barbara Moss, Equalization Director, regarding Taxable Valuations. Discussion followed regarding taxable valuations, with form L-4046 to be turned into the State’s Department of Treasury by June 28, 1999. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend approval of form L-4046, Taxable Valuations, with the Chairperson signing on behalf of the entire Board of Commissioners. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the committee recommendation. Motion carried.

SHERIFF REQUEST TO POST AND FILL CORRECTIONS OFFICER VACANCY	Chairperson Arehart introduced Sheriff Hengesh regarding the vacancy of a corrections officer position in the Sheriff’s Department. A request to fill the position was received. COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Hummel to recommend the hiring of a corrections officer due to a recent vacancy. This will be coordinated through Administration. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to concur with the committee recommendation. Motion carried.
SHERIFF REQUEST TO OFFER TOP STEP OF THE SALARY SCHEDULE TO MR. ROBERT BERTEE	Chairperson Arehart introduced discussion regarding the salary range of the Undersheriff position. The Sheriff requests allowing to recruit at the top step of the salary schedule. COMMITTEE ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to authorize the Sheriff to offer Mr. Robert Bertee the top step of the Undersheriff salary schedule, noting that Mr. Bertee brings a wealth of information and expertise to the job. This will not take place until Undersheriff Kangas retires in October. Commissioner Rademacher voted no. Motion carried.
REQUEST TO APPROVE APPLICATIONS TO RENEW STRONG FAMILIES, SAFE CHILDREN GRANT	Chairperson Pierson introduced a request to approve applications to renew the Strong Families, Safe Children grants. COMMITTEE ACTION: Commissioner Rademacher moved, supported by Commissioner Bauerle to authorize approval for application to renew the Strong Families Safe Children grants. Motion carried.
COOPERATIVE EXTENSION DIRECTOR INTRODUCED	Chairperson Pierson introduced Mr. David Ivan, the new Cooperative Extension Director. No action requested.
DISTRICT COURT REQUEST TO PURCHASE ERGONOMIC EQUIPMENT FOR DISTRICT COURT PROBATION EMPLOYEE	Chairperson Pierson introduced a request from District Court to purchase ergonomic equipment for a District Court Probation employee at a total cost of $800. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend the purchase of ergonomic equipment for District Court Probation at the cost of $800 to be paid from Capital Improvements. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the committee recommendation. Motion carried.
RESOLUTIONS 1999-16, 1999-17 & 1999-18 DEFINED CONTRIBUTION PLAN FOR RYAN WOOD, COUNTY ADMINISTRATOR	Chairperson Arehart introduced information received regarding a Defined Contribution plan for the County Administrator. COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Bauerle to recommend the adoption of the ICMA Defined Contribution Resolution, Resolution for a Legislative Body relating to a Money Purchase Plan and MERS Uniform Defined Contribution Program Resolution for Mr. Ryan Wood, to be signed by the County Clerk. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Hummel to concur with the committee recommendation. Motion carried. (INSERT RESOLUTIONS)

UPDATE REGARDING FARMLAND AND OPEN SPACE	Chairperson Pierson requested a committee update on the Physical Resource meeting held on June 22, 1999. Commissioner Bauerle highlighted the meeting on Farmland and Open Space. Formal appointment of members to the Farmland and Open Space Preservation Committee will be made at the July Board of Commissioners meeting. The Administrator will send a letter to municipalities requesting a candidate for appointment consideration to the committee.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comment. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner comments. Commissioner Rademacher commended Mr. Jim Foulds on assistance given to explain the Farmland and Open Space Preservation resolutions. Commissioner Bauerle noted that Mr. Howard Straub had an article in the farm bureau news regarding Farmland and Open Space. Commissioner Hawks gave update on the agreement with the Catholic Church regarding the parking lot. Commissioner Arehart stated the Building Committee will meet with the Congregational Church regarding parking.
	Chairperson Pierson introduced the Administrators report. Mr. Wood reported on the following: Long Distance of Michigan – lowered county telephone rates. Tri-County funding for Community Mental Health. Budgets are due June 30^th. Review of proposed benefit costs from WEYCO were reviewed. Negotiation of these fees will be attempted. Retreat discussion. Electronic mail discussion.
BOARD MEETING
COOPERATIVE EXTENSION REQUEST TO POST AND FILL PARENTING INSTRUCTOR	Commissioner Arehart introduced a request from Cooperative Extension to post and fill a full-time parenting instructor position under the Strong Families Safe Children Grant program. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Pierson to post and fill the parenting instructor position due to a vacancy. Motion carried.
APPROVAL OF AUDIT, PAYROLL AND GENERAL FUND WEEKLY PAYMENTS	Commissioner Pierson, Finance Chairperson reported that the audit was conducted with bills totaling $1,147,178.64 plus payroll of $725,895.18 and general fund weekly bills totaling $96,820.75 for a grand total of $1,969,894.57. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to approve the audit, payroll and general fund weekly bills as presented. Motion carried.
ADJOURNMENT	BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to adjourn. Motion carried. _______________________________ Diane Zuker, County Clerk NOTE: These minutes are subject to approval on July 27, 1999.