March 30, 1999, Board Minutes

DATE 03/30/1999	The Clinton County Board of Commissioners met Tuesday, March 30, 1999 at 9 a.m. with Chairperson Hawks presiding.
INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL	Commissioner Scott A. Hummel gave the invocation. The pledge of allegiance was given to the flag. Roll was called and a quorum reported. Present were John Arehart, Russel H. Bauerle, Richard Hawks, Scott A. Hummel, Sara Clark Pierson and Mary Rademacher. Larry Martin was excused.
COUNTY PERSONNEL	Dave Benda, Jeanette Smith, Annette Devereaux, Tom O’Bryant, Linda Fox and Carol Wooley.
VISITORS	Elizabeth D. Ayoub, Warren Malkin, Jim Foulds and Gary Webster.
MINUTES OF 02/23/1999	The minutes of February 23, 1999 were presented. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to approve the minutes as presented. Motion carried.
CLOSED SESSION MINUTES OF 03/18/1999	The closed session minutes of the Finance and Personnel Committee meeting held March 18, 1999 were presented. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to approve the minutes of the closed session as presented. Motion carried.
AGENDA	The agenda was amended to include a request from the Sheriff to post and fill a Road Patrol Officer Vacancy. BOARD ACTION: Commissioner Bauerle moved, supported by Commissioner Pierson to approve the agenda as amended. Motion carried.
COMMUNICATIONS	The following communications were reviewed: 1) Invitation to Clinton County Farm Bureau’s Annual Local Affair’s Day 2) Michigan Works – Lansing Tri-County’s 1998 Annual Report 3) State Boundary Commission Meeting Notice regarding Annexation of Bingham Township property to the City of St. Johns BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to accept the communications and place on file. Motion carried.
ADMINISTRATOR’S REPORT	Administrator, Dave Benda had nothing to report.

PUBLIC COMMENTS	Elizabeth Ayoub expressed several concerns regarding the impact the rezoning of property in Bingham Township for Meijers will have on Clinton County. Howard Straub extended an invitation to the Farm Bureau Local Affairs Day Luncheon to the Commissioners.
1998 DRAIN COMMISSIONER’S ANNUAL REPORT	Tom O’Bryant, Drain Commissioner presented the 1998 Drain Commissioner’s Annual Report. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to accept the report and place on file. Motion carried.
1998 REGISTER OF DEEDS, MICROFILM AND PLAT BOARD ANNUAL REPORT	Carol Wooley, Register of Deeds presented the 1998 Register of Deeds, Microfilm and Plat Board Annual Report. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to accept the report and place on file. Motion carried.
ZONING:	Gary Webster of Associated Government Services presented the following Zoning matters for the month of March and noted that the Meijer, Inc. rezoning issue and the Pohl Oil request for Special Use Permit will be presented before the Board in April.
OR-25-99 ZONING LANGUAGE AMENDMENT REGARDING THE LOT DEPTH TO WIDTH RATIO TO SECTION 6.8.5 OF THE ZONING ORDINANCE	OR-25-99 Zoning Language Amendment regarding the 4:1 Lot Depth to Width Ratio in Section 6.8.5 of the Zoning Ordinance. This amendment would add the following two additional footnotes: "A) When in the opinion of the Zoning Board of Appeals a parcel of land, which is the remainder of an approved land division in the A-2 Zoning District, and which contains approximately 2/3 nonfarmable acreage, and which possesses unique characteristics such as wooded land, wetland, extreme terrain features or other similar conditions, the ZBA may determine the 4:1 depth to width ratio does not apply." "B) A parcel of 40 acres or more is exempt from the 4:1 depth to width ratio." The following persons spoke regarding this issue: Commissioner Arehart, Commissioner Pierson, Tom O’Bryant, Commissioner Rademacher, Jim Foulds, Carol Wooley and Warren Malkin. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the recommendation of the Planning Commission and approve the Language Amendment as presented. Voting on the motion by roll call vote, those voting aye were Rademacher, Arehart, Bauerle, Hummel, Pierson and Hawks. Six ayes, zero nays, one excused. Motion carried.
PC-03-03-99 MILLER’S REDI-MIX REQUEST FOR SPECIAL USE PERMIT IN SECTION 11 OF WESTPHALIA TOWNSHIP APPROVED	PC-03-03-99 Miller’s Redi-Mix request for Special Use Permit in Section 11 of Westphalia Township to permit the construction and operation of a concrete batch plant. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the recommendation of the Planning Commission and approve the Special Use Permit as presented. Voting on the motion by roll call vote, those voting aye were Arehart, Pierson, Hummel, Rademacher, Bauerle and Hawks. Six ayes, zero nays, one excused. Motion carried.

PA116 FARMLAND APPLICATION ALVIN A. MOSS JON A. MOSS DAVID E. MOSS ESSEX TOWNSHIP SECTION 36 APPROVED	An application to enroll 79 acres in the PA116 Farmland program was submitted by Alvin A. Moss, Jon A. Moss and David E. Moss in Section 36 of Essex Township. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to approve the PA116 Farmland Application as presented. Motion carried.
APPROVAL OF COMMISSIONER’S EXPENSE ACCOUNTS	Commissioner’s expense accounts for the month of March were presented: BOARD ACTION: Commissioner Rademacher moved, supported by Commissioner Bauerle to approve the expense accounts as presented. Motion carried.
COMMITTEE REPORTS	The following are reports of Committee meetings:
BUILDING COMMITTEE MEETING	Commissioner Arehart, member of the Building Committee reported on a meeting held February 23, 1999.
AGENDA APPROVED	Chairperson Martin called the meeting to order with an addition to the agenda regarding signage for the new courthouse. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Martin to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
ADMINISTRATOR’S REPORT	Chairperson Martin requested the Administrator’s report. Mr. Benda had nothing additional to report.
LETTER REGARDING SIGNAGE FOR NEW COURTHOUSE	Chairperson Martin introduced correspondence received from Circuit Court Administrator, Ms. Jeanette Huard, regarding signage for the courthouse. This correspondence will be referred to the Architect.
BID RESULTS	Chairperson Martin introduced discussion regarding bid results. Mr. Jerry Waldrop, Clark Construction – Project Manager, reviewed bids received. Discussion followed.
RECOMMENDATION OF MAINTENANCE DIRECTOR AND 911 DIRECTOR TO NOT USE A DIESEL GENERATOR IN NEW COURTHOUSE	Mr. Blaine Stevens – Maintenance Director, and Mr. Jim Fyvie – 911 Director, do not recommend using a diesel generator for the courthouse complex.
AWARD OF BIDS AS RECOMMENDED BY CLARK CONSTRUCTION	Chairperson Martin introduced bid recommendations from Clark Construction. Mr. Waldrop noted all bids were in order, with the exception of Bid Package #12 – Metal Clad Wood Windows. This package will be re-bid. Mr. Waldrop recommended the attached bids. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Martin to recommend to the Building Authority awarding the base bids per the attached listing as recommended by Clark Construction. Motion carried.
BUDGET UPDATE	Chairperson Martin requested a budget update. Mr. Waldrop, Clark Construction, presented the budget update, stating it is in good shape at this point in time.

911 BACK-UP ANTENNA	Chairperson Martin requested discussion regarding the 911 back-up antenna. Mr. Fyvie, 911 Director, noted that the back-up antenna would provide an ascetic look for the courthouse and supply a backup system site for 911. The architect will look into the design and cost of having the antenna located on the courthouse.
ARCHITECHT UPDATE REGARDING BUILDING FINISHES, MILLWORK ISSUES AND CIRCULAR STAIR RELOCATION	Chairperson Martin introduced Mr. Ivars (Buzz) Dzirnis of Wigen, Tincknell, Meyer & Associates, regarding the following: Building finishes – Vinyl wall covering and cost were discussed. Millwork issues – Would like to discuss waiting/reception areas with departments. (Administration will coordinate meetings with all county departments and the City of St. Johns) Circular Stair Relocation – Suggest using as stairway to mezzanine, becoming functional. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Martin to authorize accepting the recommendation of the Architect to use the circular stairs as a functional, intricate part of building. Motion carried. Clock – works could be restored and used as artifact. Interior Doors – Met with City of St. Johns regarding interior doors. Receiving Area – Discussion regarding receiving area being accessible for a fork lift. Mr. Stevens stated that maintenance would be moving paper and water softener salt.
REPORT FROM SPICER ENGINEERING ON PARKING	Chairperson Martin introduced a report from Spicer Engineering on parking. Consumers Energy does not recommend relocating power poles. Parking area update by Spicer Engineering. (47 total parking spaces) $1,750 per completed parking spaces.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were none.
COMMISSIONER’S COMMENTS	Chairperson Martin requested commissioner comments. There were none.
BUILDING COMMITTEE MEETING	Commissioner Arehart, member of the Building Committee reported on a meeting held March 9, 1999.
AGENDA APPROVED	Chairperson Martin called the meeting to order, with the addition of discussion regarding the clock from the old courthouse. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Martin to approve the agenda as amended. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
ADMINISTRATOR’S REPORT	Chairperson Martin requested Administrator Benda’s report as follows: Buzz Dzirnis, Architect and Mr. Benda met regarding cabinetry for county offices. WILX-TV 10 will spotlight the City of St. Johns during the last week in March and looking for stories of interest. David Andrews, news anchor, will be in the area all week promoting the City and surrounding area.
OLD COURTHOUSE CLOCK DISCUSSION	Chairperson Martin introduced discussion regarding the clock from the old courthouse. Mr. Steve Yaudes, clock expert from Mason, stated that the clock works are in good shape. The motion works need cleaning. He is concerned regarding the size of the clock and feels it may look miniature placed on the new courthouse. The motion work and movements will cost $7,000 to be refurbished. After being refurbished, the works will not need cleaning for 20 years, with cleaning and maintenance every 10 years thereafter. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to table the clock decision and have the Architect get estimates for 8’and 10’ clock faces for the tower, placing this item on the agenda for the 22^nd. Motion carried.
MCCONNEL STREET PARKING DISCUSSION	Chairperson Martin introduced discussion regarding the McConnell Street Parking. Mr. Jerry Waldrop, Project Manager for Clark Construction, gave a schematic estimate of the parking for McConnell Street Parking at $84,700. He plans to add McConnell Street as an alternate to the bid pack. The Committee requested to add recapping St. Joseph Church Parking Lot as an additional alternate bid.
WINDOW BID DISCUSSION	Chairperson Martin introduced discussion regarding bid results on Bid Package #12 - Metal Clad Wood Windows. Mr. Waldrop stated they are still reviewing bids. There will be a differential of approximately $35,000 between aluminum and wood windows. The aluminum window bid was $286,046. The Pella Wood window bid was $321,020. Clark needs additional direction from the architect. A report will be given on bids at the next meeting. No formal action taken.
CLARK CONSTRUCTION MONTHLY REPORT	Chairperson Martin introduced a monthly report from Clark Construction with the following noted: Project summary Budget (Reflects all bids received) Schedule Construction Photographs
CABINETRY ISSUES	Chairperson Martin introduced discussion with the Architect, Buzz Dzirnis, regarding cabinetry issues. Budget was discussed.
SITE GRADING ISSUES	Chairperson Martin introduced discussion regarding site-grading issues. Architect, Buzz Dzirnis, gave an overview of the site grading. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Martin to authorize that if the cement adjustment is within $2,000, to approve the changes presented by the architect on regrading the building. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. Jim Fyvie stated a concern regarding a window in the sallyport. Central Dispatch needs a security camera to be placed in the sallyport for central dispatch to see all areas. The architect noted the concern.
COMMISSIONER’S COMMENTS	Chairperson Martin requested Commissioner comments. Commissioner Arehart is concerned regarding project issues, and if action is needed, the committee needs direction to act, so not to delay the project. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to instruct Mr. Dzirnis, architect, to proceed with design drawings for the cabinetry. Motion carried.
BUILDING COMMITTEE MEETING	Commissioner Arehart, member of the Building Committee reported on a meeting held March 9, 1999.
AGENDA APPROVED	Chairperson Martin called the meeting to order with an addition to the agenda noted. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hawks to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
ADMINISTRATOR’S REPORT	Chairperson Martin requested the Administrator’s report. The administrator had nothing to report.
COURTHOUSE CLOCK ISSUE TABLED	Chairperson Martin requested a report from Buzz Dzirnis, Architect, regarding the clock from the old courthouse. The architect supplied a quotation from Mr. Steve Youdes to rebuild the main movement at a price of $7,650. Commissioner Arehart requested the cost comparison of a new clock versus rebuilding the original. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Martin to table the decision on the clock until the April 12, 1999 Building Committee meeting. Motion carried.
BRICK SELECTION	Chairperson Martin requested discussion regarding the brick selection. The architect displayed the brick that is currently available. The light brick was satisfactory. The Commissioners requested the dark brick to be returned and reselect closer to the original choice.
RECOMMENDATION TO BUILDING AUTHORITY TO AWARD WINDOW BID	Chairperson Martin requested discussion regarding the window bids. Architect John Meyer recommends purchasing aluminum clad wood windows with integral blinds. He stated a preference for wood and believes there is more value for every dollar spent. (Cost differential between the bids for aluminum windows and aluminum clad wood windows is $34,000) COMMITTEE RECOMMENDATION: Commissioner Hawks moved, supported by Commissioner Arehart to recommend to the Building Authority awarding the window bid to Home Building Specialties (Pella windows with blinds) at a cost of $306,930.00. Motion carried.
DOOR AND HARDWARE UPDATE	Chairperson Martin requested an update regarding the door and hardware package bids. Mr. Jerry Waldrop, project manager, stated that the door and hardware bids are out and the bids are due on April 1, 1999 at 3:00 p.m. Bids will be opened in the Administrative Conference Room.
RECOMMENDATION TO BUILDING AUTHORITY TO AWARD GENERATOR BID	Chairperson Martin requested discussion regarding the generator. Mr. Brian Knox has met with the electrical contractor. They are planning an above ground diesel tank. A permit will not be needed, as anything above 1,100 gallons is waived. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hawks to recommend to the Building Authority, awarding the above ground diesel generator bid to Lansing Electric Motors, Inc. Motion carried.

LOCAL BUSINESSES REQUEST TO USE ARTIST RENDITION OF NEW COURTHOUSE	Chairperson Martin introduced requests from local businesses to use the artist rendering of the courthouse. The Committee agrees to let businesses use the drawing, with permission from the artist. Administration will coordinate the effort with local businesses and the artist.
VANDELLEN STEEL PRELIMINARY CHANGE ORDER	Chairperson Martin introduced discussion regarding VanDellen’s preliminary change order. Mr. Waldrop, project manager, explained the order. No action requested.
PUBLIC COMMENTS	Chairperson Martin requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Martin requested Commissioner comments.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held March 11, 1999.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with the current IRS mileage rate added to the agenda. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Rademacher to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
TOWER SPACE LEASE AND LICENSE AMENDMENT	Chairperson Pierson introduced discussion regarding an amendment to the Tower Space Lease and License. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Arehart to recommend approval of the First Amendment to the Tower Space Lease and License as attached, with the Chairperson signing on behalf of the entire Board of Commissioners. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the committee recommendation. Motion carried.
ADMINISTRATOR’S REPORT	Chairperson Pierson requested Administrator Benda’s report as follows:

SOIL CONSERVATION DISTRICT UPDATE	Chairperson Pierson introduced Ms. Janet Thelen, Clinton Conservation District regarding an update of accomplishments. A report was given: List of District Accomplishments for 1998 Michigan Groundwater Stewardship Program Stony Creek Watershed Project discussion Emergency Plan Program – Hazardous materials stored on farms will be cataloged
SOIL AND SEDIMENTATION ACT DRAFT PROPOSAL	Chairperson Pierson introduced discussion regarding the Soil and Sedimentation Act. A draft proposal was presented from the Clinton County Soil Conservation District. No action taken.
REQUEST TO INCREASE SOLDIERS AND SAILORS FUND	Chairperson Pierson introduced a request to increase revenue and expenses for the Soldiers and Sailors Fund by $500. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend increasing Other Service (293-68900-800000) by $500 and increase Fund Balance (293-68900-699390) by $500 for the Soldiers and Sailors Fund. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the committee recommendation. Motion carried.
MDOT PROPOSED DEVELOPMENT OF CAPITAL CITY AIRPORT	Chairperson Pierson introduced correspondence received from the Department of Transportation regarding proposed development at the Capital City Airport. No action requested.
RAVE REQUEST FOR ENDORSEMENT OF THE LOCAL CERTIFICATION REQUIRED BY MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY	Chairperson Pierson introduced correspondence received from Relief After Violent Encounter requesting signature on the local certification form required by the Michigan State Housing Development Authority. This application is for continuation funding for our Clinton County shelter for women and children who are homeless due to domestic violence. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Rademacher to recommend the Chairperson to sign the local certification form for Relief After Violent Encounter required by the Michigan State Housing Development Authority, on behalf of the entire Board of Commissioners. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the committee recommendation. Motion carried.
JUVENILE COURT REQUEST TO APPLY FOR A JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT	Chairperson Pierson introduced a request from Mr. Fred Gibbs, Juvenile Court Director, to apply for a Juvenile Accountability Incentive Block grant in the amount of $8,713 with a local match of $968. COMMITTEE ACTION: Commissioner Rademacher moved, supported by Commissioner Martin to authorize Juvenile Court to apply for a Juvenile Accountability Incentive Block grant in the amount of $8,713, with a local match of $968 to be paid from Contingency. Motion carried.

AGREEMENT WITH MID-SOUTH SUBSTANCE ABUSE COMMISSION TO RECEIVE FUNDS FOR THE D.A.R.E. PROGRAM	Chairperson Pierson introduced Sheriff Hengesh regarding an agreement with the Mid-South Substance Abuse Commission and the County of Clinton to receive funds from Mid-South toward the D.A.R.E. program. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Arehart to recommend acceptance of an agreement with the Mid-South Substance Abuse Commission and the County of Clinton to receive funds in the amount of $7,093 from Mid-South toward the D.A.R.E. program in full force and effective October 1, 1998 through September 30, 1999, with the Chairperson signing on behalf of the entire Board of Commissioners. Motion carried. Commissioner Pierson voted no. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the committee recommendation. Motion carried. Commissioner Pierson voted no.
SHERIFF REQUEST TO PURCHASE UPGRADED COMPUTER EQUIPMENT TO WORK WITH L.E.I.N.	Chairperson Pierson introduced a request to purchase upgraded computer equipment to work with L.E.I.N. in the Sheriff’s office at a cost of $1,267 and will be year 2000 compliant. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend purchasing upgraded computer equipment to work with L.E.I.N. at a cost of $1,267 to be paid from the data processing budget. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation. Motion carried.
SHERIFF REQUEST FOR TEMPORARY CLERICAL HELP DURING MEDICAL LEAVE	Chairperson Arehart introduced a request from the Sheriff to have temporary clerical help at the Sheriff’s department due to a medical leave. COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Rademacher to recommend having the Personnel Director coordinate temporary clerical help for the Sheriff’s department during the medical leave of absence. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to concur with the committee recommendation. Motion carried.
SHERIFF REQUEST TO POST AND FILL DEPUTY ROAD PATROL VACANCY	Commissioner Arehart introduced a request at the Board meeting from the Sheriff to post and fill a Deputy Road Patrol Officer vacancy. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Hummel to post and fill the Deputy Road Patrol Officer vacancy. Motion carried.
SOLID WASTE PLANNING COMMITTEE APPOINTMENTS	Chairperson Pierson introduced vacancies on the Solid Waste Planning Committee. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hummel to recommend the appointment of Mr. Terry Link – Environmental Interest, and Ms. Pamela Jo Porterfield – General Public, to the Solid Waste Planning Committee, terms effective until March 26, 2000. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the committee recommendation to appoint Mr. Terry Link and Pamela Jo Porterfield to the Solid Waste Planning Committee. Chairperson Hawks called for further nominations. None were offered. Motion carried.
BUILDING AND ZONING CORRESPONDENCE REGARDING LOT DEPTH TO WIDTH RATIO	Chairperson Pierson introduced correspondence received from the Department of Building and Zoning regarding 4:1 Lot Depth to Width Ratio. No action requested.
RETIREMENT OF GILES ROEHL, COOPERATIVE EXTENSION DIRECTOR	Chairperson Arehart introduced Mr. Giles Roehl, Cooperative Extension Director, regarding his retirement plans and resignation. Mr. Mike Kovacic , MSU East Central Regional Director, was in attendance and discussed the County’s participation on hiring a new director. The County is invited to have a member participate on the hiring selection committee.
COMMITTEE OF THE WHOLE MEETING SCHEDULED FOR MARCH 15, 1999	Chairperson Pierson introduced discussion regarding the Committee of the Whole meeting scheduled for Monday, March 15, 1999. An agenda will be posted.
COUNTY MILEAGE RATE CHANGE EFFECTIVE APRIL 1, 1999	Chairperson Pierson introduced discussion regarding the IRS mileage reimbursement for business use of a personal vehicle. The rate has changed from 32.5 to 31 cents per mile. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Bauerle to recommend changing the county mileage rate to 31 cents effective April 1, 1999, per IRS regulations. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the committee recommendation. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner comments. Housing Rehabilitation Grant – Commissioner Rademacher requests this as an agenda item in the near future. She is meeting with the Family Independence Agency and Shiawassee Coordinator for discussion of their housing program. Commissioner Hummel requested information on behalf of the City of DeWitt regarding the Agricultural and Open Spaces Committee. Farm Bureau Farmland Preservation Tour – Commissioner Bauerle and Commissioner Rademacher are interested in attending.
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held March 18, 1999.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with the following additions to the agenda added - a) Waste Management Loan Request b) Register of Deeds – Comp Hours. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Hummel to approve the revised agenda.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.

ADMINISTATOR’S REPORT	Chairperson Pierson requested the County Administrator’s report. Mr. Benda reported as follows: Dr. Jim Osborn from Lansing Community College can offer a Taylor/Johnson Aptitude and Personality Test at the cost of $165 per candidate. The Committee is interested in the final Administrator candidates taking the Taylor/Johnson test. Door and Hardware package for the new courthouse is out for bid. They are due in early April. Mr. Benda met with Bill Richards from Community Resource Volunteers. The CRV Committee is strongly considering requesting creation of a separate authority and plans to proceed with a request to the County for a small bus transportation millage. The Transportation is designed for the elderly and handicapped. Commissioner Hawks noted an Inter-local agreement is needed. Mr. Benda is meeting with Mr. Jim Foulds, Planner, to draft a charge to the committee regarding Farm Agricultural and Open Space Preservation as requested.
SHERIFF REQUEST TO INCREASE BUDGET	Chairperson Pierson introduced a budget increase for the Sheriff’s budget. The increase is due to insurance monies being received for repair for a patrol car. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Hummel to recommend increasing Insurance Receivable – Treasurer (101-25300-679000) by $5,836 and increasing Repair – Sheriff by $5,836. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation. Motion carried.
CORRESPONDENCE RECEIVED REGARDING APPEAL OF DENIED INSURANCE CLAIMS OF AN EMPLOYEE	Chairperson Pierson introduced correspondence received regarding an appeal of denied insurance claims from an employee. Discussion followed. Administrator Benda will meet with WEYCO on Tuesday to discuss the claims.
CORRESPONDENCE REGARDING CHANGES IN SENTENCING FOR SUSPENDED LICENSES	Chairperson Pierson introduced correspondence regarding changes in sentencing for suspended licenses. The change is from 90 to 93 days. The Committee would like to see the Magistrate keep the present authority. No action taken.
COUNTY PLANNING COMMISSION APPOINTMENTS	Chairperson Pierson introduced County Planning Commission Appointments. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend the reappointment of Mr. Harold Rappuhn and Mr. Ernest Sakraska as members to the County Planning Commission, 3 year terms, expiring on May 1, 2002. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the committee recommendation to appoint Mr. Harold Rappuhn and Mr. Ernest Sakraska to the County Planning Commission. Chairperson Hawks called for further nominations. None were offered. Motion carried.

MAINTENANCE REQUEST FOR AUTHORIZATION TO CHANGE FIRE SPRINKLER HEADS AT THE JAIL	Chairperson Pierson introduced a request from Maintenance Supervisor, Blaine Stevens, regarding fire sprinkler heads at the jail. A mandatory recall is being done for the defective units. To replace the fire sprinkler heads, it will cost $36,855. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Arehart to recommend authorizing a maximum of $36,855 from contingency to pay for the change-out of fire sprinkler heads in the Jail. Administration will check to be sure that Clinton County will become part of a class action lawsuit upon completion of the replacement. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation. Discussion followed. Motion carried.
REGISTER OF DEEDS ADDITIONAL COMP HOURS FOR EMPLOYEE	Chairperson Arehart introduced a request from Administration to allow an employee in the Register of Deeds to have additional comp hours for a temporary period. COMMITTEE ACTION: Commissioner Bauerle moved, supported by Commissioner Pierson to authorize adding 105.75 comp hours earned on the payroll record of Lorene Knight. This will be eliminated as it is used to have the employee back to the non-union 24-hour comp time limit. Rademacher votes no. Motion carried.
DETROIT RAIL STUDY DISCUSSION	Commissioner Arehart introduced discussion regarding the Detroit Rail Study. He is on the current mailing list as a member. Chairperson Hawks authorized Commissioner Arehart to attend the Detroit Rail Study meetings and receive per diem for these meetings.
CLOSED SESSION REGARDING LAWSUIT BETWEEN GRANGER AND CLINTON COUNTY	Chairperson Pierson requested a motion to go into executive session regarding ongoing litigation between Granger and Clinton County. COMMITTEE ACTION: Commissioner Rademacher moved, supported by Commissioner Bauerle to proceed to closed session regarding ongoing litigation between Granger and Clinton County. The vote was unanimous. Motion carried. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hummel to return to open session. Motion carried.
ACCEPTANCE OF RECOMMENDATION OF ATTORNEY VANESSEN AND AUTHORIZATION TO DRAFT ADJUSTMENTS IN THE PLAN AND ORDINANCE LANGUAGE FOR CONSIDERATION BY THE SOLID WASTE PLANNING COMMITTEE	Chairperson Pierson requested a motion to authorize the attorney to proceed. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Martin to recommend accepting the recommendation of Attorney VanEssen and authorize him to draft adjustments in the plan and ordinance language for consideration by the Solid Waste Planning Committee as noted in closed session. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to concur with the committee recommendation. Motion carried.

WASTE MANAGEMENT ONE MONTH REIMBURSEMENT LOAN	Chairperson Pierson introduced correspondence received from Waste Management regarding monies loaned to their department by the Board of Commissioners. Ms. Mason, Waste Management Coordinator, requests consideration of a reimbursement loan to be processed at the end of each month based upon expenses. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Bauerle to recommend a one month reimbursement loan to be processed at the end of one month based upon expenses to be coordinated by the County Treasurer. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the committee recommendation. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner comments. Commissioner Bauerle requested discussion regarding the Cooperative Extension Director position on the next agenda. Commissioner Rademacher requested an update on the Malkin property
FINANCE & PERSONNEL COMMITTEE MEETING	Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held March 25, 1999.
AGENDA APPROVED	Chairperson Pierson called the meeting to order with the following additions noted: 1) Generator discussion 2) Chamber of Commerce request 3) Veterans Affairs Services 4) Old Courthouse pictures. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Hummel to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
ADMINISTRATOR’S REPORT	Chairperson Pierson requested the Administrator’s report as follows: Mr. Benda met with Mr. Jim Foulds regarding growth, development, farmland preservation and appropriate growth strategy. A letter will be sent to townships, city officials, planning officials and etc. Meeting with MDOT regarding small bus transportation. Meeting scheduled with Mr. Howard Weyers regarding medical claims and communications.
REQUEST FROM BRIAN GRENNEL TO USE PICTURES AND ARTIFACTS FOR A TEMPORARY DISPLAY AT THE AVENUE GALLERY	Chairperson Pierson introduced correspondence received from Mr. Brian Grennell requesting the use of courthouse pictures and artifacts for a temporary display at the Avenue Gallery at 102 N. Clinton Street, St. Johns, Michigan. This project is a requirement for his Interior Design program degree. He is specializing in Historic Preservation. The Committee requests a listing of the artifacts from the old courthouse from Clerk Zuker. Clerk Zuker may coordinate the request from Mr. Grennell.

SHERIFF REQUEST TO CONTINUE 99/2000 D.A.R.E. GRANT	Chairperson Pierson introduced a request from Sheriff Hengesh for continuation of the 99/2000 D.A.R.E. grant. Undersheriff Kangas and Ms. Ruff were in attendance to answer questions regarding the grant. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Martin to recommend applying for the continuation of the 99/2000 D.A.R.E. grant, with the grant being 100% funded from D.A.R.E. and other sources, with the Chairperson signing on behalf of the entire Board of Commissioners. Motion carried. Commissioner Pierson voted no. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the committee recommendation. Motion carried.
SHERIFF REQUEST TO APPLY FOR MICHIGAN LAW ENFORCEMENT GRANT	Chairperson Pierson introduced a request from Sheriff Hengesh regarding a Michigan Law Enforcement Grant. C.W. Butler discussed the implications of the grant and the benefits for the county. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Arehart to authorize the Sheriff to apply for the Michigan Law Enforcement Grant, with the Chairperson signing on behalf of the entire Board of Commissioners. Motion carried.
WASHTENAW COUNTY RESOLUTION SUPPORTING RESTORATION OF $92.9 MILLION TO THE DEPARTMENT OF COMMUNITY HEALTH BUDGET	Chairperson Pierson introduced a Resolution from Washtenaw County supporting the restoration of $92.9 million to the Department of Community Health Budget to fully fund the Community Mental Health System in Michigan. The Finance Chairperson requested to place the resolution on file at this time.
COOPERATIVE EXTENSION DIRECTOR HIRING PROCESS	Chairperson Pierson requested discussion regarding the hiring process for the Cooperative Extension Director representing Clinton County. The Committee concurred that the following were important, along with items noted at the Committee of the Whole meeting of March 15, 1999. Strong management skills Area of expertise (agriculture/economic development) Agricultural and business background Networking Technical expertise
MAINTENANCE CONCERNS REGARDING BACKUP TRANSFORMER AND SWITCH-GEAR FOR NEW COURTHOUSE	Chairperson Pierson introduced discussion regarding the backup transformer and switch-gear for the new courthouse. Building and Grounds Director, Blaine Stevens, discussed his concerns. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Martin to refer the discussion to the Building Committee for further consideration. Motion carried.

AGREEMENT FOR PROVISIONS OF VETERANS AFFAIRS SERVICES BETWEEN INGHAM AND CLINTON COUNTIES	Chairperson Pierson introduced discussion regarding the Agreement for Provisions of Veterans Affairs Services between Ingham and Clinton Counties. COMMITTEE RECOMMENDATION: Commissioner Martin moved, supported by Commissioner Arehart to recommend concurring with the agreement with Ingham County for services provided to Clinton County veterans during the period covering January 1 through December 31, 1999 at a cost of $21,033, with the Chairperson signing on behalf of the entire Board of Commissioners. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the committee recommendation. Motion carried.
ST. JOHNS MINT FESTIVAL COMMITTEE REQUEST FOR USE OF FAIRGROUNDS	Chairperson Pierson introduced correspondence received from the St. Johns Mint Festival Committee requesting the use of the Clinton County Fairgrounds beginning August 10 and continuing through August 17, 1999. Also, beginning Thursday, August 12, Smith Hall, Peck Hall, Show Pavilion, Outside freezers need to be available. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Hummel to authorize the use of Clinton County fairgrounds from August 10, 1999 to August 17, 1999 with the following buildings being available beginning Thursday, August 12, 1999: A contract will be drafted by the Administrator. Motion carried. Smith Hall Peck Hall Show Pavilion Outside freezers
PUBLIC COMMENTS	Chairperson Pierson requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Pierson requested Commissioner comments. Commissioner Arehart noted that the Downtown Business Authority is interested in coordinating projects with the County and will be sending the County a letter regarding their concerns. Commissioner Martin suggested that Veterans be notified regarding discussion on the fountain.
WASTE MANAGEMENT DUMP YOUR JUNK DAY	Commissioner Hawks questioned whether the Department of Waste Management should proceed with planning the Countywide dump your junk day? COMMITTEE ACTION: Commissioner Hummel moved, supported by Commissioner Martin to authorize proceeding with the Dump Your Junk Day and the county will lend the Department of Waste Management monies needed. Motion carried.
AUDIT, PAYROLL AND GENERAL FUND WEEKLY BILLS	Commissioner Pierson, Finance Chairperson reported that the audit was conducted with bills totaling $1,084,507.23 plus payroll of $496,102.90 and general fund weekly bills totaling $77,487.92 for a grand total of $1,658,098.05. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to approve the audit, payroll and general fund weekly bills. Motion carried.

COMMITTEE OF THE WHOLE MEETING	Chairperson Hawks reported on a Committee of the Whole meeting held March 15, 1999.
AGENDA APPROVED	Chairperson Hawks called the meeting to order with census discussion added to the agenda. COMMITTEE ACTION: Commissioner Hummel moved, supported by Commissioner Bauerle to approve the revised agenda. Motion carried.
PUBLIC COMMENTS	Chairperson Hawks requested limited public comments. There were no public comments.
CENSUS DISCUSSION	Chairperson Hawks introduced discussion regarding the upcoming census. A review committee needs to be set up.
ECONOMIC DEVELOPMENT DISCUSSION	Chairperson Hawks introduced discussion regarding Economic Development. Farmland Preservation Farm Agricultural and Open Space Preservation Committee to be composed of: Township Supervisors County Commissioners Planning Commissioners Agricultural Representatives Development Representatives General Resident Membership City Designee Commissioner Arehart requested Mr. Jim Foulds and Mr. Dave Benda draft a charge to the committee along with makeup of committee. Request definition for appropriate growth strategy. Economic Development/Planner Position Development Coordinator/Planner Commissioner Hummel suggests placing new position in the 2000 budget. Soil Erosion & Sedimentation Proposal from Soil Conservation was discussed. Commissioner Hawks noted that storm water regulations are changing. It was suggested to wait and see what changes are made to storm water before changing soil erosion and sedimentation practices.
GOALS AND OBJECTIVES FOR 1999 AND BEYOND	Chairperson Hawks introduced discussion of goals and objectives for 1999 and beyond: Preserve rural aspect of Clinton County – Commissioner Rademacher Control Planned Development – Commissioner Arehart Purchase of Development Rights/Transfer of Development Rights – Commissioner Hawks Open Spaces/Recreation Plan (Life quality) – Commissioner Arehart Better American Bonds (federal program) Cleanup of Brownfields (Borrow for 15 years at no interest) – Commissioner Hawks Formal merit system/Special Achievement Awards – Commissioner Bauerle
FUTURE OF INFORMATION TECHNOLOGY	Future of Information Technology GIS – 3DI (final information being received) All aerials are completed. County provides technical expertise for townships etc. MIS Director – we have state of art network. Review MIS Department staffing. Technical position needed to assist C.W.
COUNTY ADMINISTRATOR POSITION INTERVIEW PROCESS	Chairperson Hawks introduced discussion regarding the interview process for the County Administrator’s position. We will have a Committee of the Whole meeting to interview applicants. This is an open meeting and Elected Officials are invited. It will be a question and answer process by the Board of Commissioners. If any one has questions for the applicants, please send questions to Richard Hawks, Chairperson or Jeanette Smith, Personnel Director, by the end of March. Decide what type of candidate is needed. Aptitude test - L.C.C.
MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY	Chairperson Hawks introduced discussion regarding the Michigan State Housing Development Authority. Shiawassee County provides housing rehabilitation through a grant run through MSHDA. This grant provides monies to improve homes for low-income persons in Shiawassee and Gratiot Counties. Administration will schedule this item for an upcoming meeting for further discussion.
HIRING OF NEW COOPERATIVE EXTENSION DIRECTOR	Chairperson Hawks introduced discussion regarding the replacement of the cooperative extension director. A commissioner will be part of the committee to hire the new director. Crop agent shared with Gratiot County Economic Development Commissioner Bauerle will represent the Board of Commissioners on the hiring of the new director. Management of Smith Hall Management of 4-H
PUBLIC COMMENTS	Chairperson Hawks requested limited public comments. There were no public comments.
COMMISSIONER’S COMMENTS	Chairperson Hawks requested commissioner comments. There were no commissioner comments.

BOARD MEETING
PUBLIC COMMENTS	Administrator, Dave Benda reported that the County has been awarded an Environmental Systems Research Institute Local Government Startup Grant for GIS. The Grant includes the following software: ARC/INFO for NT, ArcView GIS for Windows and MapObjects and MapObjects Internet Map Server. Warren Malkin, Victor Township Supervisor encouraged the County Commissioners to talk to their Legislators regarding the Roadside cleanup of brush. He would like to see the Correctional Facilities program continued.
COMMISSIONER’S COMMENTS	Commissioner Bauerle and Commissioner Rademacher along with other individuals from the County recently returned from a bus tour to learn about Farmland Preservation out east. The visit included several states. Both Commissioners were pleased with their experience and feel that Clinton County needs to start moving forward on the issue of Farmland Preservation.
ADJOURNMENT	BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to adjourn. Motion carried. ______________________________ Diane Zuker, County Clerk NOTE: These minutes are subject to approval on April 27, 1999.